Knowledge and Programmes Management Analyst


Location : New York, UNITED STATES OF AMERICA
Application Deadline :24-Oct-18 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
09-Oct-2018
Duration of Initial Contract :14 months
Expected Duration of Assignment :14 months

Background

The United Nations Office for South-South Cooperation (UNOSSC) aims to be a robust knowledge hub providing advisory and consulting services to Member States and United Nations entities on South-South and triangular cooperation enabling developing countries to effectively face their development challenges and harness global opportunities to address them, in tandem with monitoring progress on implementing the Buenos Aires Plan of Action, New Directions Strategy and the Nairobi Outcome.

UNOSSC engages with Member States globally, regionally, as well as within the UN system to facilitate practical expressions of Southern solidarity towards the achievement of internationally agreed development goals.  UNOSSC works with a wide range of partners including global centers of excellence to intensively explore how building endogenous capacity can be encouraged, how broadening and sharing technological advances within the global South will systematically occur, and how emerging innovative financing mechanisms can be harnessed through South-South and triangular cooperation. UNOSSC ensures that our southern constituencies have timely access to high quality analytical planning, mapping, programming, and reporting on data, trends and opportunities that will propel South-South and triangular cooperation in ways that ensure success.

The United Nations Office for South-South Cooperation (UNOSSC) seeks the services of an expert to support with the following key events:

  • The General Assembly, recognizing the need to strengthen and further invigorate South-South cooperation, decided by resolution 71/244 of 2 February 2017, to convene a high-level United Nations conference on South-South cooperation on the occasion of the fortieth anniversary of the adoption of the Buenos Aires Plan of Action for Promoting and Implementing Technical Cooperation among developing countries (TCDC). The Second High-level United Nations Conference on South-South Cooperation will be held in Buenos Aires, Argentina, 20-22 March 2019.
  • The annual Global South-South Development Expo (GSSD Expo), will take place at United Nations Headquarters in New York from 28 to 30 November 2018. Organized by the United Nations Office for South-South Cooperation (UNOSSC) in collaboration with United Nations agencies and other partners, the GSSD Expo will strategically engage all development actors, including the private sector, civil society, academic and philanthropic organizations, to scale up concrete Southern-grown initiatives to help achieve the 2030 Agenda for Sustainable Development.
  • This year marks 10 years since the GSSD Expo’s inception in 2008. Since then, the GSSD Expo has featured thousands of documented best practices from Member States, the United Nations system, private-sector enterprises and civil society organizations. It provides a powerful platform for all development actors and stakeholders to showcase Southern development solutions, celebrate South-South and triangular cooperation successes, share knowledge and lessons learned, explore new avenues for collaboration, and initiate new partnership efforts.

To advance with the above initiatives the Office of the United Nations for South-South Cooperation is looking for a qualified expert to advance related work on Expo 2018, BAPA +40 and all other related tasks. 

 


Duties and Responsibilities

Under the direct supervision of the Deputy Director, Programmes and Operations, the Knowledge and Programmes Analyst will substantively contribute to the work of the Programmes, Operations and Knowledge Management Team, UNOSSC.

The functional duties and responsibilities of the Knowledge and Programmes Analyst include, but are not limited to:

Expected Result: Promote Knowledge Management on South-South Cooperation

  • Support in coordination of the South-South in Action series of reports, including: partnership management and engagement; guidance to partners on content; editorial oversight including copyediting; management of contractors (editors/graphic design/printing); management of budget; organization of launch events.
  • Provides management support in development of other UNOSSC knowledge products including Independent Report, Good Practices reports, and other ad hoc reports.
  • Provide management support on promoting the South-South Global Thinkers initiative.
  • Contribute substantively and technically to UNOSSC research projects including development and launch of the Independent Report.

Support to Programmes Management

  • Assist in management of the  UNOSSC programmes such as South-South Development Center and Maritime-Continental Silk Road Cities Alliance, including: financial oversight; processing of payments; recruitment and procurement of goods and services; organization of events.
  • support to the organization of annual Global South-South Development Expo, including: development of concept note, thematic focus, and agenda; partnership management; procurement and coordination of consultants, contractors, and other vendors; overall coordination.
  •   Contribute to the formulation of the new UNOSSC programmes, in consultation with major stakeholders, in thematic areas including poverty alleviation, sustainable tourism, green economies, and health including: development of concept notes; development of Project Documents; development of annual work plans and monitoring and evaluation frameworks.
  • Provides inputs and technical support to development of Evaluation Plan; assist with evaluations of UNOSSC programmes and projects; liaise with UNDP’s IEO, ERC, and other UNDP evaluation focal points.
  • Provide substantive advisor and technical input and assistance to all UNOSSC programme and project areas such as peace and development and youth.

Knowledge management, outreach and visibility:

  • Prepare briefing notes, talking points, speeches, and other documents for UNOSSC Senior Management.

 

Major Deliverables:

 

Due Date

Deliverable

30 November 2018

  1. Successful organization of Global South-South Development Expo 2018
  2. Launch of SSiA reports during GSSD Expo 2018
  3. Organization of South-South Global Thinkers Steering Committee Meeting
  4. UNOSSC Evaluation Plan completed, approved, and uploaded to ERC

31 December 2018

  1. Follow-up to GSSD Expo undertaken (e.g. collection of session reports, collection of session photos)
  2. Review of and input into draft of project document for next phase SSDC completed
  3. Input into research for Independent Report completed

31 January 2019

  1. Review of first draft of GSSD Expo 2018 report completed
  2. Review of an input into final project document for next phase SSDC
  3. Organization of PAC for next phase SSDC completed

28 February 2019

  1. Final review of GSSD Expo 2018 report completed and sent for graphic design
  2. PAC approval on next phase SSDC granted
  3. Final review of SSiA reports to be launched during BAPA+40 Conference completed and sent for graphic design

31 March 2019

  1. GSSD Expo 2018 report finalized and ready for printing
  2. Successful launch of SSiA report/s during BAPA+40 Conference
  3. Successful organization of relevant side sessions (themes TBC) during BAPA+40 Conference
  4. Formal launch of next phase SSDC completed

30 April 2019

  1. Follow up to BAPA+40 events completed
  2. Successful launch of SSiA reports

31 May 2019

Successful launch of SSiA reports

30 June 2019

Successful launch of SSiA reports

31 July 2019

  1. Concept note for GSSD Expo 2019 drafted and circulated for comment
  2. Successful launch of SSiA reports during HLPF

31 August 2019

  1. Draft agenda for GSSD Expo 2019 completed and circulated to partners
  2. Successful launch of SSiA reports

30 September 2019

Successful launch of SSiA reports during UNGA

31 October 2019

Recruitment of contractors for Global South-South Development Expo 2019 (photographer; report writer etc.) completed

30 November 2019

  1. Successful organization of Global South-South Development Expo 2019
  2. Launch of SSiA reports during GSSD Expo 2019
  3. Organization of South-South Global Thinkers Steering Committee Meeting

31 December 2019

Final report with agreed deliverables submitted and approved


Competencies

Professionalism: Strong analytical and negotiation skills. Ability to handle effectively multiple tasks and proven ability to work and act under pressure and with discretion in a politically sensitive and challenging environment. Sound political judgment as well as diplomacy, impartiality and discretion. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.

Integrity: Demonstrates the values of the United Nations in daily activities and behaviours. Acts without consideration of personal gain. Resists undue political pressure in decision-making. Does not abuse power or authority. Stands by decisions that are in the Organization’s interest, even if they are unpopular. Takes prompt action in cases of unprofessional or unethical behaviour.

Communication: Strong interpersonal and communication skills (spoken/written), including the ability to listen to and incorporate the views of stakeholders. Ability to communicate clearly and effectively (both verbally and written). Ability to tailor language, tone, style and format to match the audience. Ability to communicate effectively via tele-communication tools.

Teamwork:  Proven ability to operate effectively across organizational boundaries; ability to establish and maintain effective working relationships in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accept joint responsibility for team shortcomings.

Client orientation: Ability to identify clients’ needs and suggest appropriate solutions; ability to establish and maintain productive partnerships with clients. Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Planning and Organizing: Ability to develop clear goals that are consistent with agreed strategies; ability to foresee risks and allow for contingencies when planning; and, ability to identify priority activities and adjust them as required. Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Respect for Diversity: Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Proven ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender and geographical balance. Respect for, and understanding of, international political processes; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and discretion.


Required Skills and Experience

EDUCATION:

  • Master’s degree related to international development areas, such as sustainable development, public health, development studies, economics, social sciences, or related.                                                        

EXPERIENCE:

  • At least 5 years prior work experience in sustainable development, international public health, research, social sciences or related fields is required
  • Prior experience working on South-South and triangular cooperation, is highly desirable
  • Previous experience with managing development of reports and other knowledge products
  • Previous experience with managing programmes and projects, in line with UNDP policies and programmes
  • Professional proficiency in English with demonstrated excellent writing and analytical skills
  • Experience working within the United Nations system and/or Member State governments, is highly preferred

LANGUAGE:

  • Working proficiency in English
  • Knowledge of one or more other official languages of the United Nations would be considered an advantage

 

APPLICATION PROCEDURE:

The application package containing the following (to be uploaded as one file):

  • P11 form or CV (P11 form will be required at the time 

 

EVALUATION AND SELECTION PROCESS:

A cumulative analysis method will be used to evaluate proposals. The evaluation criteria as shown below shall be used to evaluate all the proposals received. The award of the Individual Contractor contract shall be made to the individual whose offer has been evaluated and determined as:

  • Responsive/compliant/acceptable.
  • Having received the highest score out of a pre-determined set of technical and financial criteria.

Technical Analysis (maximum 1000 points; 70% total)

Candidates will be shortlisted following desk review of CV/P11 against required skills and experience.

Candidates’ CVs or P11s meeting the minimum/mandatory requirements will then be evaluated against the following criteria:

  • Prior experience working on South-South and triangular cooperation including knowledge of history and principles (200 points)
  • Demonstrated prior experience with managing development of reports and other knowledge products (200 points)
  • Demonstrated prior experience with managing programmes and projects in line with UN/UNDP policies and programmes, including using UNDP ERP system (ATLAS) (200 points)
  • Demonstrated prior experience organizing large-scale, high-level events in a UN context (200 points)
  • Knowledge of one or more other official languages of the United Nations is desired (100 points).
  • Competency and technical based Interview (100 points).

From the desk review, the top 4 candidates will be invited for interview and submission of financial proposal.

Please note that only shortlisted candidates will be contacted.

Candidates obtaining a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.

Financial Analysis (30% total)

The following formula will be used to evaluate financial proposal: p = y (µ/z),

  • p = points for the financial proposal being evaluated;
  • y = maximum number of points for the financial proposal;
  • µ = price of the lowest priced proposal;
  • z = price of the proposal being evaluated;

Other Information

Incomplete applications and applications received after the deadline will not be considered. Only selected candidates will be notified

 

Duty Station, Travel and Administrative Arrangements

The consultancy is an office-based assignment in New York, USA.

The consultant will work under supervision by the Deputy Director, Programmes and Operations, UNOSSC.  Payment to the consultant will be based on the accepted monthly deliverables.

Travel: The consultant is expected to undertake mission travels. The cost for mission travels will be arranged and paid for by UNOSSC. Candidates will therefore not provide price quote for the mission travels in their financial proposals.

Payment modality

  • Payment to the Individual Contractor will be made based on monthly deliverables accepted and upon certification of satisfactory completion by the manager.
  • The work week will be based on 35 hours, i.e. on a 7 hour working day, with core hours being between 9h00 and 18h00 daily.

Annexes (click on the hyperlink to access the documents):

Annex 1 – UNDP P-11 Form for ICs

Annex 2 – IC Contract Template

Annex 3 – IC General Terms and Conditions

Any request for clarification must be sent by email to cpu.bids@undp.org

The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.

 


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