UNDP Jobs - 81558- Logistic Assistant

Logistic Assistant

Location :

Luanda, ANGOLA

Type of Contract :

Individual Contract

Starting Date :

12-Nov-2018

Application Deadline :

02-Nov-18 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

264 working days

Languages Required :

English Portuguese

Expected Duration of Assignment :

12 months renewable depending on satisfactory performance and ava

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP is a key partner to the Global Fund (GF) and when necessary serves as Principal Recipient (PR) in various countries. As such, UNDP currently acts as PR in 26 countries. In 2017, Angola’s Country Coordinating Mechanism (CCM) designated UNDP for the role of PR for the new HIV grant (2018-2021). Such role is exercised by UNDP in support to the Ministry of Health via the Instituto Nacional de luta contra sida (INLS). It is also exercised in coordination with other UN agencies and bilateral aid agencies.

The 2018-2021 HIV Grant aims to support the national response to HIV led by the INLS. The Grant Performance targets include ensuring that Angola’s HIV prevalence rate remains at less than 3% by 2021; and reducing the morbidity and mortality of People living with HIV (PLHIV) by providing access to treatment to 122 193 PLHIV, who represent 38% of PLHIV in the country.

As PR, UNDP accounts for the achievement of the Grant Performance Framework targets. To help attain targets, UNDP contracts implementing partners, called “Sub-Recipients” (SR), which include the INLS, international and national NGOs. As PR, UNDP is also responsible for effective grant implementation, which involves programmatic and financial management; management of Sub-Recipients; and procurement and quality assurance of health products. The implementation of the INLS Capacity-Building Plan, which includes strengthening the national HIV and logistics information management systems, will also be pursued during the grant implementation period.

To help UNDP and INLS deliver on the procurement and supply management (PSM) component of the Grant and the INLS Capacity-Building Plan, UNDP is recruiting a Logistics Assistant who will be based at INLS premises.

Rationale

With more than 50% of Grant resources dedicated to the procurement, warehousing, distribution and quality assurance of HIV health products, the PSM function determines grant performance at all levels : service delivery (health facility); central (INLS); and managerial (UNDP). Through the PSM function, INLS as Convener of the National HIV Quantification Committee aims to ensure that needs for HIV tests, antiretroviral drugs and reagents are quantified and forecasted in an adequate manner. This involves promoting compliance with national HIV testing and treatment protocols; interpreting consumption and morbidity data; monitoring and reporting consumption trends at provincial level.

From a grant management perspective, PSM is also a high-risk area where valuable health products can be diverted from their destination at various levels of the supply chain. To safeguard grant resources, proactive risk management needs to be exercised by all entities involved in the supply chain, including UNDP, INLS, the warehousing and distribution Service Provider, Provincial Health Directorates and Health Facilities.

Given the national scale of PSM related interventions, financial resources and risks under the Grant, and given INLS needs, UNDP is recruiting an additional PSM human resource for INLS under the title of “Logistics Assistant”.

Objective of the assignment

The overall objective of the Logistics Assistant position is to help ensure the smooth running of the INLS-led PSM interventions.

Specific objectives include:

Help ensure the correct forecasting of national needs for HIV tests, antiretroviral drugs and reagents;
Help organise the timely distribution of health products to the Provincial Health Authorities and Health Facilities;
Contribute to developing capacity for good warehousing and inventory practices at provincial level.

Rationale

Objective of the assignment

The overall objective of the Logistics Assistant position is to help ensure the smooth running of the INLS-led PSM interventions.

Specific objectives include:

Help ensure the correct forecasting of national needs for HIV tests, antiretroviral drugs and reagents;
Help organise the timely distribution of health products to the Provincial Health Authorities and Health Facilitie;
Contribute to developing capacity for good warehousing and inventory practices at provincial level.

Duties and Responsibilities

Under the overall supervision of the INLS Director General, in liaison with the UNDP GF PSM team, and in cooperation with INLS PSM staff, the Logistics Assistant will be responsible for the following:

Specific objective 1: Help ensure the correct forecasting of national needs for HIV tests, antiretroviral drugs and reagents

Monitor, document and analyse consumption data at provincial level, using INLS tools
Report consumption data to INLS Management; identify issues and make constructive recommendations
Support INLS in its role as Convener of the National HIV Quantification Committee; prepare and document meetings; distribute minutes and participate in the drafting of Quantification Reports
Monitor the execution of the Quantification Plan in liaison with the Warehousing and Distribution Services Provider, INLS Management and UNDP; alert in case of over stock or risk of stock-outs

Specific objective 2: Help organise the timely distribution of health products to the Provincial Health Authorities and Health Facilities

Provide customs clearance support to UNDP on behalf of INLS, for the timely delivery of health products to the Warehousing and Distribution Services Provider
Help monitor the Warehousing and Distribution Services Provider through participation in planning and performance review meetings; help design performance monitoring tools
Support the development of an efficient and cost effective INLS Distribution Plan; liaise with Provincial Health Authorities accordingly
Support INLS in overseeing the implementation of the Distribution Plan; collect, compile and analyse provincial distribution reports
Follow-up on provincial requests for deliveries; streamline requisitions and distribution to the peripheral, referring to the Quantification Plan, and using INLS tools
Carry out ongoing monitoring of stock information at provincial level against requisitions received, referring to the Distribution Plan and the Quantification Plan
Review and triangulate stock reports from the Provincial Health Authorities, and Health Facilities; triangulate consumption data with stock reports received from the Warehousing and Distribution Services Provider
Identify, document and alert INLS and UNDP management in case of PSM issues such as non-compliance with national protocols, poor transport and warehousing conditions, risk of stock out, over stock or embezzlement of health products

Specific objective 3: Contribute to developing good storage and distribution practices at provincial level

Plan, carry out and document support supervision visits to Health Facilities, Provincial Health Authorities in collaboration with INLS Management and PSM staff
Identify training, tools and systems development needs at provincial level
Design, facilitate and document capacity-building interventions in inventory management

Expected Deliverables:

Minutes of the National HIV Quantification Committee meetings
Support to the drafting of Periodic Quantification Reports and related updates
Government documentation required for customs clearance
INLS Distribution Plan and related updates
Documented critical analysis of stock reports from provincial and central level
Reports of support supervision visits
Reports of PSM-related capacity development interventions
Monthly assignment reports to INLS and UNDP Management

Reporting:

The Logistics Assistant shall report to the INLS Director General and the UNDP PSM Team Leader (dual reporting line).

Travel: Regular travel outside Luanda is expected for this assignment.

Competencies

Organizational Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards.
Promotes the vision, mission, and strategic goals of UNDP.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
Professional and/or academic experience in one or more of the areas of the Development or knowledge management field.

Project and Resource Management:

Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
Ability to focus on impact and results for the client, promoting and demonstrating an ethic of client service.
Strong organizational skills.
Ability to work independently, produce high quality outputs.
Sound judgment, strategic thinking and the ability to manage competing priorities.

Partnership building and team work:

Demonstrated well developed people management skills.
Strong ability to manage teams; creating an enabling environment, mentoring and developing staff.
Excellent negotiating and networking skills.
Demonstrated flexibility to excel in a multi-cultural environment.
Provides constructive coaching and feedback.

Communications and Advocacy:

Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
Strong presentation skills in meetings with the ability to adapt for different audiences.
Strong analytical, research and writing skills with demonstrated ability to think strategically.
Strong capacity to communicate clearly and quickly.
Strong inter-personal, negotiation and liaison skills.

Required Skills and Experience

Education

Essential : University degree (BA or MA)

Desirable

An academic or professional qualification in a health-related area;
An academic or professional qualification in a supply chain or logistics management-related area.

Work experience

Essential

A minimum of 3 years professional experience in a supply chain or logistics management-related area;
Work experience in Angola.

Desirable: Work experience in a health-related area in Angola.

Languages

Essential:

Fluent Portuguese.

Desirable:

Working knowledge of English.