UN WOMEN Jobs - 81647- UN Women: Programme Associate

UN Women: Programme Associate - Humanitarian Action and Crisis Response Office

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

07-Nov-18 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

UN Women is committed to the achievement of equality between women, men, boys and girls as partners and beneficiaries of humanitarian action. In October 2012, UN Women established its Gender and Humanitarian Action Unit to consolidate its advocacy, coordination and capacity development role for the integration of gender equality across humanitarian action. In 2017, the Humanitarian Unit was further developed to the Humanitarian Action and Crises Response Office (HACRO), with teams in Geneva and New York addressing country support for prevention, mitigation, preparedness, humanitarian norms and standards, coordination, and emergency management.

Under the supervision of Chief of HACRO New York Unit, the Programme Associate provides financial, programme, administrative and operational support for HACRO New York Unit. The programme and administrative support provided by the incumbent includes financial, budgetary, logistical and other operational support in high standards of quality, productivity and timeliness in the delivery of tasks in line with corporate principles, rules, policies and operational strategies. The Programme Associate works in close collaboration with the members of the HACRO New York Unit and other staff within the Orgnaization, for the effective and timely delivery of tasks in line with the HACRO work-plan.

Duties and Responsibilities

Provide budgetary planning, monitoring and financial administration:

Provide financial administrative and coordination support in the planning, expenditure tracking and audit of financial resources
Prepare materials, estimates and other documents to support budge review, planning and preparation;
Enter data to create projects in Atlas, prepare required budget revisions, revision of project award and project status, determine unutilized funds, operational and financial close of a project;
Ensure that all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
Revise project awards and project status in ATLAS, determination of unutilized funds, operational and financial closure of a projects;
Provide continuous analysis and monitoring of financial situation, presentation of forecasts for development and management projects in close collaboration with the supervisor.

Provide programme and administrative support:

Provide programme and administrative support to the Humanitarian Action and Crises Response Office (HACRO) New York Unit;
Provide coordination, administrative and logistical to the unit in the implementation of the annual work-plan;
Collectand present information/data as required by the Unit;
Collect, review and organize information/data/briefing materials as required by the Chief;
Provide administrative, logistical and coordination support to ROs/Cos on budget allocation issues, and tracking use of resources as needed.

Provide Operational and Logistical support:

Provide administrative support related to hiring of consultants and other procurement related matters in close cooperation with the Division of Administrative and Management;
assist in the proper management of UN Women assets, facilities and logistical services, in close cooperation with the Administration and Management Division;
Make all necessary logistical arrangements for official travel missions at the request of the supervisor;
Process all travel arrangements in Atlas ensuring that appropriate entitlements calculation and other requirements are fulfilled.

Facilitate knowledge building and knowledge sharing:

Provide administrative support for effective knowledge management and sharing within the Programme Division and other units within HQs and field;
Share knowledge and experience related to programme and operations support as needed;
Synthesize lessons learned and best practices in operations related issues as needed;
Providecontributions to knowledge networks and communities of practice.

Key Performance Indicators:

Timely and accurate support to events, workshops, and missions;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely recording of overall Humanitarian Unit finances;
Timely and accurate tracking of data for management of programmes;
Quality maintenance of internal systems.

Competencies

Core values:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

Ability to administer and execute administrative processes and transactions;
Good knowledge of administrative rules and regulations;
Ability to administer and execute financial processes and transactions;
Ability to extract, interpret, analyze data and resolve operational problems;
Ability to creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
Strong IT skills;
Ability to handle a large volume of work possibly under time constraints.

Required Skills and Experience

Education:

Secondary education is required;
University Degree is an advantage, but not required;
Candidates who do not have a university degree or an accredited certification in a related field will be required to complete the Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Experience:

At least 6 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages;
Experience in the use of ATLAS is an asset;
Experience in supporting a team.

Languages:

Fluency in English, both oral and written, is required;
Proficiency in other UN languages is an advantage.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.