UNDP Jobs - 81674- UN Women: Human Resources Associate

UN Women: Human Resources Associate

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

TA Local

Starting Date :

Application Deadline :

27-Oct-18 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective, and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy, and plans of actions.

Under the guidance of the HR Deputy Director and the direct supervision of the HR Specialist, the Human Resources Associate is responsible for administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel. The HR Associate will also maintain data, provide knowledge management support and respond to queries as needed.

Duties and Responsibilities

Provide Human Resources (HR) administrative and logistical services to all offices in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Provide guidance, training and support on leave management;
Facilitate staff separation process;
Support the payroll validation process.

Administer and implement HR policies ensuring full compliance with UN Women rules, regulations, and HR policies and guidelines:

Provide general, standard information to the management and staff on HR policies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines:

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases.

Provide knowledge management and capacity development support:

Draft communication messages to staff;
Respond to queries and discussion from the HR Communities of Practice;
Provide inputs to presentations and briefing notes as needed;
Facilitate knowledge building and knowledge sharing globally.

Provide other HR related services as requested including but not limited to:

Provide administrative, and coordination Support the internship programme;
Provide recruitment support as needed;
Respond to queries from colleagues.

Key Performance Indicators:

Timely and accurate HR administration;
Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues;
Timely administrative service delivery;
Up-to-date and secure databases, files and records;
Timely response to queries.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.

Functional Competencies:

Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills; ability to produce reports;
Strong IT skills.

Required Skills and Experience

Education:

Completion of secondary education is required;
Bachelor’s degree in HR, Business or Public Administration is an asset.

Experience:

At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.

Languages:

Fluency in English is required;
Knowledge of the other UN official working language is an asset.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.