Consultancy – Innovation Facility - Project and Fund coordinator, BPPS, DIG


Location : New York, UNITED STATES OF AMERICA
Application Deadline :13-Nov-18 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
05-Dec-2018
Duration of Initial Contract :131 working days with possibility of extension for subject to availability of funds and satisfactory
Expected Duration of Assignment :131 working days

Background

UNDP’s Strategic Plan 2018-2021 emphasizes the need to innovate – to identify, test, evaluate and scale up novel approaches across UNDP’s subject areas, in programme development, management and review. The Strategic Plan identifies a specific result in the Integrated Results and Resources Framework related to innovation: Percentage of country offices that pilot and/or scale innovative tools and methodologies.”

To achieve these results, the UNDP Innovation Facility works with all parts of the organization to foster skills, iteratively develop methods and tools based on concrete interventions, to identify and share lessons and to remove organizational bottlenecks for innovation.

The UNDP Innovation Facility (IF), hosted in the Development Impact Group, Bureau of Policy and Programme Support (BPPS),  supports initiatives that a) strengthens UNDP’s position as a leading advisor on innovation for development; b) enables national development actors to co-create value; c) increases understanding of the role and value of innovation for development; d) supports social innovators both within the organization and from the broader development community; and finally, e) enhances UNDP’s own performance efficiency through innovative practices.

The Innovation Facility coordinates the allocation, tracking, and reporting of innovation funds and provides substantive support to Country Offices with Regional Portfolio Teams consisting of BPPS staff and Regional Bureaux Representatives.

Under the overall guidance of the Global Advisor for Knowledge Management and Innovation, the primary function of the Consultant is to provide project management and implementation support to the Innovation Facility, to Regional Portfolio Teams and Country Offices; design, track, monitor and report innovation related corporate performance indicators; support the constant upgrade of monitoring and evaluation systems for innovation, in close collaboration with relevant corporate units; support the Global Advisor with support services on innovation for internal clients and with outreach to external partners.

 


Duties and Responsibilities

  • Provide guidance on financial management of the UNDP Innovation Facility to Regional Advisors; support the financial management of the global project through regular (monthly and in Q4 weekly) update reports on global and regional delivery;
  • Support the oversight of the implementation of the 2018 portfolio of the Innovation Facility and prepare update reports as required;
  • Lead the management, design and quality assurance of project monitoring, analyses and reporting of Innovation Facility project and ROAR innovation indicators for the flagship annual Innovation Facility report, the IRRF and relevant corporate reporting frameworks;
  • Support the coordination of internal learning mechanisms and processes to identify lessons from UNDP’s innovation portfolio through designing questionnaires and processes to source lessons and through convening relevant parts of the organization for reflection exercises at specific milestones.
  • Contribute to the strategy development of the next phase of the Innovation Facility including through outreach to partners and coordinating the engagement of partners and donors in designing the strategy.
  • Prepare and deliver presentations on UNDP’s innovation work for internal audiences (including leadership programme participants, Country Office colleagues and other constituencies) and prepare briefing notes and speeches for senior management as per request;
  • Develop specific donor fund-raising strategies and prepare proposals for mobilization of human, technical or financial resources from private sector partners and donors;
  • Support the management of Project Board meetings through developing background documentation and project status updates and support the production of internal briefs and analysis for executive decision making.
  • Coordinate the engagement with other corporate innovation work-tracks and support the alignment of the Innovation Facility with UNDP’s overall strategic approach to innovation.

Support the Global Advisor with the engagement in relevant networks, including participation in the UN Innovation Network, the Global Alliance for Humanitarian Innovation, the Partnership on AI and others


Competencies

Corporate Competencies:

  • Demonstrates commitment to the UN’s values and ethical standards;

  • Promotes the mission, vision and strategic goals of UNDP;

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

  • Treats all people fairly and with impartiality.

Functional

  • Proven expertise in the field of innovation for development;
  • Proven experience with advancing new ways of working in organizations and/or companies;
  • Proven expertise in the field of creating adaptive monitoring systems;
  • Proven ability to create new and relevant business opportunities;
  • Proven ability to plan, organize, and control resources, procedures and protocols to achieve specific goals;
  • Ability to engage collaboratively with partners (including other UN agencies), donors, and other development stakeholders and forge productive working relationships;
  • Knowledge of project and fund management (budgeting, expenditure, reporting) related procedures to ensure that quality requirements and goals are fulfilled.
  • Strong communication and writing skills.


Required Skills and Experience

Academic qualifications:

  • Master’s Degree or equivalent Advanced Degree in social science, economics or related field with specific focus on development, communications, and innovation (required).

Years of experience:

  • A minimum of 7 years of professional working experience in relevant fields related to international development (requied)
  • A minimum of 5 years of professional experience with budget and project management (required).

Language:

  • Excellent oral and written communication skills in English.

Application Procedure

The application package containing the following (to be uploaded as one file):

  • Online application with brief description of why the Offer considers her/himself the most suitable for the assignment; and

  • Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

  • The financial proposal should specify an all-inclusive daily fee (based on a 7-hour working day - lunch time is not included - and estimated 21.75 days per month).

  • The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel from the home base to the duty station and vice versa, where required; living allowances at the duty station; communications, utilities and consumables; life health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
  • In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
  • If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

  • The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation Process

 

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and

  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

Technical Evaluation - Total 70% (700 points):

  • Criteria 1. Proven expertise in project management support including budget monitoring Weight 20 %; Maximum Points:  140 points

  • Criteria 2. Proven experience in building networks and relationship management including strategy development and resource mobilization (fund raising; strategy formulation) (Weight 20 %; Maximum Points: 140 points;

  • Criteria 3. Strong knowledge of social innovation and measuring the impact of innovation; Weight 30 %; Maximum Points: 210 points;

  • Criteria 4. Prior knowledge of UNDP and UN financial and budget management procedures/protocols is desirable. Weight 5 %; Maximum Points:  35 points; and

  • Criteria 5: Interview: Weight 25%; Maximum Points:  175 points

Having reviewed applications received, UNDP will invite the top three shortlisted candidates for interview. Please note that only shortlisted candidates will be contacted.

Candidates obtaining a minimum of 70% (490 points) of the maximum obtainable points for the technical criteria (700 points) shall be considered for the financial evaluation.

Financial evaluation - Total 30% (300 points)

The following formula will be used to evaluate financial proposal:

  • p = y (µ/z), where
  • p = points for the financial proposal being evaluated
  • y = maximum number of points for the financial proposal
  • µ = price of the lowest priced proposal
  • z = price of the proposal being evaluated

 Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional arrangement

The consultant will work under the guidance and direct supervision of Global Advisor for Knowledge Management and Innovation and will be responsible for the fulfilment of the deliverables as specified above.

Payment modality

  • Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.

  • The work week will be based on 35 hours, i.e. on a 7-hour working day, with core hours being between 9h00 and 18h00 daily.

Annexes (click on the hyperlink to access the documents):

Annex 1 - UNDP P-11 Form for ICs

Annex 2 - IC Contract Template

Annex 3 - IC General Terms and Conditions

Annex 4 - RLA Template

Any request for clarification must be sent by email to cpu.bids@undp.org 

The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants


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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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