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Individual Consultants for On-call Translation/Editing/Revision/Proofreading Services
|Location :||Home Based|
|Application Deadline :||18-Nov-18 (Midnight New York, USA)|
|Additional Category :||Sustainable Development and Poverty Reduction|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||Arabic English French Russian Spanish Chinese Portuguese|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||3 years LTA|
|Expected Duration of Assignment :||3 years LTA|
UNDP is the world’s leading development organization, with a proud history of more than a half-century working in every corner of the world to fight poverty, create jobs, administer elections, prevent disaster and recover after crisis while protecting the planet. On the ground in about 170 countries and territories, we help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. The universal commitment to the Sustainable Development Goals (SDGs) and UN reform together present UNDP with the opportunity to focus our resources and expertise, and make a real impact on poverty, governance, energy, gender, resilience, and the environment.
To better help the countries and people we serve, UNDP provides expertise and a global network that generate a rich base of collective knowledge, captured in specific thematic areas and shared as publications and knowledge products, available in different languages. In line with multilingualism, a core value of the UN, UNDP is a multicultural organization having three working languages: English, French and Spanish. Moreover, as part of UNDP’s efforts to enhance its communications and public outreach, the organization also commissions translations of its products in Arabic, Chinese and Russian. UNDP individual contractors are expected to a) provide high quality translations in accordance with UN?terminology guidelines b) provide high quality edited documents ensuring language fluency, accuracy, clarity and precision.
Under the supervision of the Translation Manager, the Individual Consultant will be responsible for translating/editing/revision/proofreading documents for the Communications Group, the Executive Office or other UNDP units/bureaux into the required language. Any UNDP unit can assign translation/editing requests to vendors under contract and expect high quality of work, as they have been duly vetted and evaluated. The Translations Manager supervises translation/editing projects, as needed, and is responsible for the contract management at a UNDP level. As UNDP’s Language Services Specialist, the Translation Manager also provides translation and terminology guidance.
The purpose of this procurement exercise is to contract individual consultants who will enhance the communications, advocacy, marketing, outreach and multilingual efforts undertaken by UNDP to transform for a new era of sustainable development. Specifically, the consultants will be responsible for translating/editing/revisioning/proofreading a broad range of publications such as media, editorial and web content, statements, annual reports and other major detailed research reports commissioned by UNDP at a HQ, country and regional level. Work will be assigned to individual consultants with on-call contracts; UNDP grants other UN sister agencies permission to piggyback on these contracts. The agreement will be awarded for 3 years based on satisfactory performance based on satisfactory performance. Payments will be made upon certification by UNDP that the services related to the Terms of Reference (ToR) have been satisfactorily performed and deliverables have been achieved (UNDP will not be responsible for the payment of work commissioned by other UN sister agencies).
Duties and Responsibilities
Translation of UNDP content:
Expected translation outputs and deliverables:
The consultant will be responsible for producing the following deliverables:
Expected translation editing outputs and deliverables:
The consultant will be responsible for producing the following deliverables:
Note: It is not mandatory to offer translation editing services.
Special note: Candidates should only translate to and edit in their native tongue;
Client Orientation and Communication
Required Skills and Experience
How to apply
NB.: the translation candidates must specify their working language combination(s) and their specialist areas.
NB.: The above documents need to be scanned in one file and uploaded to the online application as one document.
Only those candidates that meet the minimum experience and qualification requirements will be invited to undertake a written translation examination (further detailed below).
Pre-Evaluation – minimum requirements to qualify (0 obtainable points)
After the vacancy announcement deadline, UNDP will only consider applicantions?that meet the above basic application requirements.
Applicants are reviewed based on required qualifications, experience and competencies stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation consist of two parts: 1) written examination and 2) credentials - Total 80% of total evaluation score.
Written Examination (60 obtainable points)
Applicants meeting the basic application requirements are asked to take a timed written examination to demonstrate their qualifications per language combination (if applicable). UNDP will contact them to determine their availability to take the examination. Written examinations will be administered remotely. Candidates will be required to choose one or two of the following options:
NB.: If the candidate works with more than one language combination, he/she should request to undertake the exams in the specified pair of languages.
Credentials (40 obtainable points)
The credentials of those candidates who have passed the written examination portion will be further evaluated based on the technical criteria detailed below.
Only those candidates who passed the credentials portion with a 70% and above (28/40) points will qualify for the financial evaluation.
The Cumulative Analysis method will be used in evaluating the proposals, with evaluation of the technical proposal being completed before any financial proposal is requested and compared based on the weighted technical criteria outlined above.
Financial evaluation - Total 20% of total evaluation score.
Financial Proposals (see attached Annex II) will be requested only for those submissions that passed the minimum technical score of 70% of the obtainable 100 points (Written examination and credentials) in the evaluation of the technical proposals.
Candidates obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
UNDP plans to enter into the Long-Term Agreement (LTA) with the ?top ranked successful Individual Contractors to assure resources availability at the required time frame and/or increased demand for services requested. The service of who will be used on an intermittent and repetitive basis when needed and based on the fixed unit price.? Other prospective applicants that are not contracted, at the UNDP’s?discretion, may be placed on the roster of consultants to be used based on an on-call basis for similar services.
Please note that the LTA does not form a financial obligation or commitment from UNDP at the time the LTA contract is signed and that such an agreement is non-exclusive. When a specific need arises, the successful Individual Contractor(s) will be approached and be provided with a specific TOR and deliverables (and time frame) but still within the scope of the responsibilities stated in the LTA. The successful Individual Contractor is expected to provide Confirmation of Interest on the specific services required at the agreed LTA financial proposal rates. Financial commitments will only be established each time a voucher/Purchase Order for the specific services/TOR for Individual Contractor is committed and countersigned by the Contractor.
This LTA has a cumulative ceiling amount that may accrue to the individual contractor during the life of the LTA, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume.
The consultant will work under the guidance and direct supervision of UNDP Translation Manager and will be responsible for the fulfilment of the deliverables as specified above.
Any request for clarification must be sent by email to email@example.com
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.