Project Manager - Support to Anti-Corruption Efforts in Kosovo (SAEK)


Location : Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)
Application Deadline :05-Dec-18 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Service Contract
Post Level :SB-4
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
03-Jan-2019
Duration of Initial Contract :12 months
Expected Duration of Assignment :16 months

Background

The project Support to Anti-Corruption Efforts in Kosovo (SAEK) is expected to have a positive impact on reducing the level of corruption in Kosovo by strengthening monitoring and oversight mechanisms of institutions to perform in an efficient, transparent, accountable, and gender sensitive manner. The project will ensure greater transparency and accountability of those institutions responsible for delivering public services and create the necessary requirements for more participatory governance at the local level.

SAEK takes an innovative and holistic approach towards anti-corruption by focusing both on the “supply-side” and the “demand side” of democratic governance and taking into consideration different levels of intervention, working directly with central government authorities, local/municipal actors, civil society and the citizens themselves.

Limited participation of citizens in fighting corruption and monitoring government decision-making are other focus issues to be innovatively addressed by this project. Through the use of modern communication tools, such as social media, web2.0 and mobile phone technologies, this project will harness the creativity, innovativeness and collaborative attitude of citizens interested in achieving a political change regardless of ethnicity, gender or physical disabilities. 

UNDP will adopt a human rights based approach to this anti-corruption project as well as a systemic capacity development focus addressing the policy dimensions, organizational systems and individual level of skills and knowledge. SAEK will complement the commitment made at the government level to fight corruption by working closely with a wide range of stakeholders from the public sector and building on the strategic alliances UNDP has already established with various Kosovo authorities, international actors and civil society organizations (CSOs).  

Under the direct supervision of the Portfolio Manager, the Project Manager has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and annual work-plans through timely and quality implementation and monitoring. The Project Manager will coordinate a project team and collaborate closely with partners and contractors.


Duties and Responsibilities

Summary of functions: 

  1. Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and UNDP Kosovo Standard Operating Procedures.
  2. Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; reporting on progress including measures to address challenges and opportunities.
  3. Support partnerships and advocacy activities at project level. 
  4. Ensure implementation of knowledge management activities. 

Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and the UNDP Kosovo Standard Operating Procedures:

  • Ensure timely and good-quality implementation of workplan activities;
  • Build, motivate and lead a high-performing project team; coordinate and supervise the work of the project personnel; 
  • Continuously monitor progress against the approved work-plan; Identify changes in the external environment and promptly agree necessary solutions/actions (ex. related to the planning and implementation of activities, need for new activities) with UNDP office and Project Board;
  • Prepare annual project work-plans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary); 
  • Serve as an effective spokesperson internally and externally and form strong partnerships with relevant government counterparts;
  • Maintain positive working relations with all project stakeholders, including government authorities and agencies, international organizations and CSOs;
  • Link up project activities with related and parallel activities internally and externally;
  • Mobilize personnel, goods and services, and training activities, including drafting terms of reference and work specifications and overseeing all contractors’ work; 
  • Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the Fund Authorization and Certificate of Expenditures (FACE) form; 
  • Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; ensue preparation of budget revisions as necessary; follow up with UNDP programme associate and finance staff on issues; 
  • Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established procedures.

Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities:

  • Monitor events as determined in the project monitoring schedule plan, and update the plan (in Atlas and off-Atlas) as required; 
  • Periodically update the project information Atlas Project Management module;
  • Manage and monitor the project risks initially identified and submit to the Project Board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log; 
  • Organize regular Board meetings and perform regular progress reporting to the project board as agreed to with the board; 
  • Prepare progress reports with the frequency and using the template recommended by the UNDP office. Submit the report to supervisor in the UNDP programme team for review and clearance, according to the agreed timetable. Share report with the project board;
  • Ensure reporting to donor is prepared timely and the reports are meeting the standards;
  • Support the preparation of reviews and evaluations as defined in the project document;
  • Prepare final project reports and papers.

Support partnerships and advocacy activities at project level 

  • Be familiar with the activities of other development projects in the sector, establish contact and keep up-to date with their work; 
  • Ensure and coordinate meaningful participation of all national and international stakeholders in all phases of planning and implementation processes;
  • Support the partnerships and advocacy activities agreed by the UNDP office in the area/sector covered by the project.

Ensure implementation of knowledge management activities 

  • Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
  • Ensure the project has the required communication package and preparation, upon request of the UNDP office, of information materials for dissemination within UNDP globally and regionally, and to external stakeholders;
  • Capture lessons learnt during project implementation – a lessons learnt log can be used in this regard;
  • Participation in regular internal meetings;
  • Participation in training events, communities of practice, codifying and sharing knowledge facilitation and organization of training for project staff to enable them to perform at the required level.

Impact of Results 

  • The results of the work of Project Manager have a direct impact on the implementation of the project and the achievement of results. Specifically, the results have an impact on the planning, implementation, monitoring and coordination of project activities and resources (human, financial, material assets etc) in order to meet expected results, and contribute to the overall success and impact of the UNDP office work in Kosovo.  


Competencies

Corporate Competencies 

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional competencies:

  • Ability to conduct strategic planning, results-based management and reporting;
  • Ability to lead monitoring of management projects;
  • Ability to lead business process;
  • Ability to affect staff behavioral/attitudinal change;
  • Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of the programme, managing data, reporting;
  • Analytical and strategic thinking/results orientation;
  • Excellent interpersonal skills and ability to communicate effectively, both orally and in writing;
  • Ability to establish effective working relations in a multicultural team environment;
  • Excellent supervisory, management and team-building skills.


Required Skills and Experience

Education:

  • BA in public administration, management, economics, public policy, social sciences, political science, development or a related field. 

Experience:

  • Min 5 years of professional working experience in project/programme management and in establishing relationships among international organizations and local institutions/communities;
  • Familiarity with the anti-corruption initiatives and projects, including previous experience on the subject is an asset;
  • Proven track record in coordinating complex programs in multi-stakeholder environments, preferably on issues related to anti-corruption;
  • Previous experience in development assistance or related  work for an international agency or donor organization or NGO;
  • Proven ability to manage and lead teams;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

  • Fluency in English and Albanian, written and spoken is essential. Knowledge of Serbian language is an advantage. 

Application Instructions:

  • Click on the "Apply now" button;
  • Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in, or paste your short Resume into the last box;
  • Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11);
  • System will only allow one attachment. All docs (P11, academic qualifications/diploma) should be included as one attachment;
  • Without the completed and signed P11, your application may not be considered. The UNDP Personal History Form can be downloaded at this link: http://www.ks.undp.org/content/kosovo/en/home/operations/jobs/


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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