UN WOMEN Jobs - 82132- UN Women: HRIS Consultant

UN Women: HRIS Consultant

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

26-Nov-18 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

12 months – Full time (40 hours per week) with possible extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The HRIS Consultant position will be based in the Human Resources (HR) Division. The UN Women’s HR Division provides strategic guidance and high-quality support and services to employees in partnership with managers to ensure a productive and pleasant work environment. Aligned with HR best practices in the UN common system and the International Civil Service Commission’s Framework for Human Resource Management UN Women is guided by modern, efficient and user-friendly policies and procedures.

The HR team in New York manages and oversees all HR functions for the UN Women global workforce. This includes workplace relations, recruitment and staffing, talent management, contract management and benefits and entitlements as well as workforce planning and HR policy guidance.

The Consultant will participate in the development, testing and roll-out of HR information systems projects and initiatives like Taleo E-Recruitment, Performance Management System, Global Staff validation management, HR reporting.

Duties and Responsibilities

Provide support to HR projects:

Participate in the development, testing and roll-out of the new Performance Management System (expected timeline January to December 2019)
Provide support with the testing of the phase 2 of the new Global Staff validation system (Q1 2019).
Provide end-user assistance to managers and focal points on HR related systems.
Assist with the E-Recruitment project, documentation and training materials preparation. Provide end-user support during phased roll out starting Q1 2019.
Contribute to the implementation of new reporting requirements mandated by the SG’s new Gender Parity paper.

Prepare HR reports and statistics of high standard:

Compile HR data and information and support the analysis of data;
In coordination with the HR team, explore innovative ways to improve existing reporting tools and templates.
Collaborate with IT on new personnel statistics dashboards and reports.

Assist with the post establishment and reclassification process:

Compilation and tracking of the incoming requests
Liaison with stakeholders
Assistance with the definition of requirements and testing of an automated workflow solution.

Perform any other ad-hoc tasks as required.

Key Performance Indicators:

Support mailboxes are monitored regularly and requests for assistance are addressed or escalated within agreed timelines.
Timely and accurate reports and statistics to support organizational decision-making;
Prepared written materials are clear and concise and follow UN Women communication guidelines.
Assigned activities and tasks are prioritized and performed within expected deadlines.
Testing is performed with great attention to detail and results are documented, issues are escalated to the supervisor within the same day.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf.

Functional Competencies:

Ability to think and work logically;
Ability to provide attention to detail;
Ability to effectively communicate with stakeholders to produce timely and accurate outputs;
Ability to synthesize information from various sources and create and analyze large spreadsheets;
Understanding of HR concepts through previous learning and/or work experience.

Required Skills and Experience

Education:

The consultant must have a Master’s Degree in HR Management or other HR related field.

Experience:

Good working level knowledge of MS suite, advanced reporting skills in Excel is required.
Working knowledge and experience in using SharePoint, creating and editing pages and content.
Proven experience in HR data analysis and reporting (minimum 2 years).
Experience with Taleo E-Recruitment system or other HR recruitment, and other HR systems is required (minimum 2 years).
Previous experience in end-user support is required (minimum 2 years).
Previous experience in UN and understanding of HR business processes is required.
Knowledge of UN Women systems (Atlas, Personnel Validation) and processes is an advantage.
Knowledge of position establishment processes is an advantage.

Languages:

Proven excellence in written and oral communications skills in English is required.
Working knowledge of another UN language is an advantage but is not required for this role.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.