UNDP Jobs - 82303- Project Assistant

Project Assistant

Location :

Brasilia, BRAZIL

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

09-Dec-18 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

6 months

Languages Required :

English Portuguese

Expected Duration of Assignment :

Contract can be renewed based on performance evaluation, during project duration.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

In November 2018, the National Council of Justice (CNJ) and UNDP have signed a technical cooperation project focused in strengthening monitoring and oversight of the prison and socioeducational systems.

The project has as its focus developing tools and strategies targeted to optimizing the monitoring and oversight of the prison and socioeducational systems, with emphasis in an improved control and efficiency of its operation, with impact on the reduction of the over overcrowding in these systems. The project also aims at strengthening capacities of judiciary power actors that have a mandate to work with these systems and it will also develop inputs to foster the interinstitutional work and coordination between the Judiciary and Executive powers on these subjects.

To reach these objectives the project is structured in the following axis:

1. Strategy for reducing the overcrowding and optimizing the functioning of the prison system developed and implemented;

2. Strategy for managing the quantitative of adolescents in deprivation of liberty developed and implemented;

3. Inputs for the promotion of citizenship and guarantee of rights of persons in the prisional and socioeducational systems developed;

4. National dissemination of the unified electronic system of execution (SEEU), implemented and evaluated;

5. Improving routines of implementation and knowledge management in project execution.

The project will be directly implemented by UNDP, with a strong coordination with CNJ. The project is valid until July 31st 2021 and can be extended, if necessary.

Position Specific Context

Under the overall guidance and the supervision of the Programme Analyst - Peace, and in articulation with the Project manager, the Project Assistant is responsible for supporting the implementation and monitoring of projects assigned to her/him.

The Project Assistant will be responsible for assisting the project manager in project related activities, ensuring smooth operations of the project and consistency of project implementation with UNDP rules and regulations.

Duties and Responsibilities

In this role the Project Assistant will be responsible for supporting project implementation, ensuring quality and results by:

Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager.

Summary of Key Functions:

Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.

Provides administrative and opperation support on implementation of project;
Assist in projects financial resources management, human Resources Management, efficient procurement and logistical services;
Supports the elaboration of projects related Terms of Reference;
Participation in selection processes for Letters of Agreement signature, as well as undertake activities related to LoAs monitoring;
Participates in consultants selection panels;
Support to follow-up on project auditing issues;
Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
Elaboration of project revisions in Atlas system;
Undertake other project related ATLAS transactions, in line with project assistant profile;
Maintain up-to-date files and records of project documentation;
Provide logistical support for workshops and other meetings as tasked by the project manager;
Process project-related travel arrangements;
Perform any other tasks assigned by the supervisor.

Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager.

Support the elaboration of project work plans;
Support the elaboration of project procurement plans;
Support the organization of project reviews/tripartite meetings;
Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports and any other required project reports;
Perform any other tasks assigned by the supervisor.

The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with UNDP policies and procedures and donor requirements.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;

Promotes the vision, mission, and strategic goals of UNDP;

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

Treats all people fairly without favoritism.

Functional Competencies:

Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based management systems;

Ability and sensitivity to work with a wide cross-section of partners, including Government, I/NGOs and private sector;

Ability to form and maintain relationships through team work and needed networking;

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;

A self-starter and able to inspire and influence action;

Seeks and applies knowledge, information and best practices inside and outside UNDP;

Consistently approaches work with energy and a positive, constructive attitude;

Demonstrates openness to change and ability to manage complexities;

Ability to lead effectively, and possesses mentoring and conflict resolution skills;

Excellent interpersonal skills, proven networking, team-building, organizational and communication skills.

Demonstrated capacity to undertake assigned responsibilities and work under pressure;

An excellent team player.

Required Skills and Experience

Education:

University degree, preferably in administration, social sciences, international relations, law or related area.

Experience:

A minimum of 6 years of relevant, practical working experience in development related projects, preferably with hands-on experience in projects implementation;
Experience working with government counterparts;
Experience in the usage of computers and office software packages (MS Word, Excel, Power Point, etc.).
Experience in the areas of Justice, Prison System, Human Rights, Public Security or related subjects will be considered as an advantage.

Language requirements:

Proficiency in Portuguese;

Working knowledge in English.

Important:

The monthly remuneration corresponds to the amount of R$ 6.400,00.

>>> SUBMISSION OF APPLICATIONS <<<

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the Personal History Form - P11 (CVs will not be considered for applications).

Only applications made on UNDP Personal History Form - P11 format and submitted on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence.

Due to the volume of applications received, receipt of applications cannot be acknowledged individually.

Only short-listed applicants will be contacted.