UN WOMEN Jobs - 82359- UN Women: Special Assistant

UN Women: Special Assistant

Advertised on behalf of

UN WOMEN

Location :

Cairo, EGYPT

Type of Contract :

FTA International

Starting Date :

Application Deadline :

17-Dec-18 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

1 year

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Special Assistant, under the supervision of the Regional Director provides substantive and practical support to the Regional Director in the responsibilities of the Director. The Special Assistant to the Regional Director will provide timely analytical information, prepare documentation and will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. The incumbent has to have excellent communication and organization skills to manage the substantive and normative agenda and strategically support coordination functions of the Regional Office.

The Special Assistant coordinates and provides general oversight on programme development and implementation in the region, coordinates communication initiatives and support resource mobilization initiatives.

Duties and Responsibilities

Provide coordination and facilitation support to the Regional Director

Provide coordination support to the Regional Director in his/her interactions and exchanges with UN Women Representatives, Regional Office and HQ staff, keeping record and ensuring action and follow-up when required in a timely and efficient manner, and serving as note-taker in regular meetings and exchanges;
Provide specialized technical support to the Regional Director in his/her interactions, representation duties, exchanges and relationship cultivation with other UN agencies, UN regional coordination mechanisms, regional and sub-regional integration mechanisms, intergovernmental bodies, national authorities donors and private sector.
Provide relevant input when needed on key developments and opportunities to develop and strengthen institutional partnerships for the promotion of gender equality and women´s rights in the region and to ensure the inclusion of a gender perspective in regional and sub-regional intergovernmental fora;
Keep the Regional Director informed of incoming requests, correspondence and all matters requiring her attention, provide sound input as appropriate to facilitate decision making and ensure follow-up action, as directed;
Manage the planning and organization of the Regional Director´s agenda and official travel, including the timely preparation of official travel files, background documents and briefing notes, working closely with relevant staff and prepare official travel reports;
Draft speeches, talking points and /or design presentation materials for delivery by the Regional Director in key events, meetings and other internal and external fora ensuring that UN Women´s corporate and regional perspective, goals, objectives, strategies and/or policies on gender issues and UN Women programmes are appropriately reflected, working closely with relevant staff as required;
Seize opportunities for reinforcing positively UN Women image and the Regional Director exposure in regional and country media at all levels.

Provide technical support on the implementation of programmes of UN Women offices in the region

Revise annual work plans and provide recommendations to assure compliance with programme goals and results-based indicators;
Provide technical support on the implementation of a results-based management approach to programming;
Support training on results-based management to CO/MCO/Programme Presence Offices. Coordinate visits and missions to the Regional Office whenever is required;
Analyze and ensure alignment of project budgets, under his/her responsibility, with logical framework matrices and work plans;
Ensure programme quality control and identification of potential challenges of areas under his/her responsibility;
Whenever necessary, provide coordination, quality assurance and ensure compliance by COs, MCO and RO with corporate AWP monitoring requirements, such as correct entry into the Results Management System (RMS) and alignment with operational plans;

Lead the development and implementation of communication and outreach/advocacy strategies and plans, with a specific focus on media

Handle the Regional Director´s media relations, including drafting press statements and releases, coordinating interviews and organizing press conferences, monitoring media coverage and responding to journalists´ inquiries and media requests.
Design, develop, and implement Communication Plans and outreach/advocacy strategies, including media strategies; ensure gender perspective;
Integrate communication, advocacy and outreach strategies into proposals for project/programmes and other initiatives;
Monitor and analyze press contents, social media and information from websites and prepare reports;
Provide advice and guidance to and coordinate with CO/ MCO/PPOs in the region.

Facilitate and contribute to the implementation of regional resource mobilization strategies and initiatives

Draft and oversee the development and coordination cooperation agreement, memoranda of understanding, etc. with partner institutions by channeling their relevant directives and instructions and following up on commitments and any required action;

Participate in the development and implementation of differentiated, donor fund-raising strategies, aligned and coordinated with country-level activities initiatives and outreach activities;
Finalize substantive briefs on possible areas of cooperation, identification of opportunities for resource mobilization and cost sharing;
Support the determination of programmatic areas of cooperation, based on strategic goals of UN Women, country needs and donors’ priorities and develop the relevant partnerships;
Provide technical support to the development of project proposals in line with the UN Women’s strategy and the interest of donors;

Perform other official duties and special assignments which may be requested by the Regional Director.

Key Performance Indicators:

Regional Director’s Schedule is up-to-date and all information is provided in a timely manner
Programmes are implemented in line with Strategic Notes and Annual Work plans;
Regular monitoring of programmes, addressing issues in a timely manner
Regular dissemination and sharing of information; country offices are sharing best practices/ lessons learned on programme management.
Quality of communication and dissemination of knowledge products

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Excellent programme formulation, implementation skills
Ability to develop detailed operational plans, budgets, and deliver on them
Ability to synthesize programme performance data and produce analytical reports to inform management and strategic decision-making
Excellent analytical skills
Excellent knowledge of Results Based Management
Strong knowledge of UN programme management systems
Strong networking skills
Strong inter-personal skills, communicate effectively with staff at all levels of the organization;
Ability to work in a highly pressured environment;
Strong sense of responsibility, confidentiality and accountability;
Knowledge and understanding of gender equality issues as well as more broadly, human rights and development cooperation;
Experience with development issues in the Arab States region;
Proficient in IT skills.

Required Skills and Experience

Education:

Master's degree (or equivalent) in International Relations, Communications, Public Relations, Public Affairs, Social Sciences, Public Administration, Business Administration or related areas.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

5 years of progressively responsible experience in international/regional organizations and communications/public relations;
Prior experience with the UN or other international organization working in capacity as Assistant/Adviser to senior management an advantage;
International development work preferably focused on, or strongly involving gender equality at national, regional and international levels;
Experience in results-based programme management;
Experience in internal and external communication and/or resource mobilization;
Prior experience in the UN System and the Region will be an asset.

Languages:

Fluency in English, both oral and written, is required;
Proficiency in other language of the region is an advantage.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.