CEPAL - Intern-Human Resources I


Location : Mexico, MEXICO
Application Deadline :21-Dec-18 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Internship
Post Level :Intern
Languages Required :
English   Spanish  
Starting Date :
(date when the selected candidate is expected to start)
10-Dec-2018

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

This position is located in the Human Resources Unit of ECLAC Mexico. The selected intern
will report to the Chief of the Unit. The United Nations Economic Commission for Latin
America and the Caribbean (ECLAC) was established in 1948 to encourage economic
cooperation among its member states. It is one of five regional commissions under the
administrative direction of United Nations headquarters. ECLAC has 44 member States and
eight non-independent territories in the Caribbean, and reports to the UN Economic and
Social Council (ECOSOC). ECLAC maintains subregional offices in Mexico City and in
Port-of-Spain, country offices in Buenos Aires, Brasilia, Montevideo and Bogotá, and a
liaison office in Washington, D.C.The Subregional Headquarters of ECLAC in Mexico was
founded in 1951. It provides technical advice to governments of the countries of the subregion
(Mexico, Cuba, Guatemala, Haiti, Honduras, El Salvador, Nicaragua, Dominican Republic,
Haiti and Panama) in various socio-economic, technical and financial fields, as well as on
development matters and integration issues. The subregional office in Mexico is comprised of
five substantive units on Economic Development, Social Development, Agricultural
Development, International Trade and Industry, and Energy and Natural Resources, in
addition to the Office of the Director, the Administration Section, the Editorial, Documents
and Conference Services Unit, and the Information Resource Centre and Publications
Distribution Unit (Visit http://www.eclac.cl/mexico/)


Duties and Responsibilities

The candidate, under the general guidance of the Chief of the Human Resources Unit of

ECLAC Subregional Headquarters in Mexico, is expected to undertake the following

activities:

 

• Perform a wide range of office support and administrative functions.

• Respond or draft responses to routine correspondence and other communications; use

standard word processing package to produce a wide variety of large, complex documents and reports.

• Monitor processes and schedule related the unit's outputs, products, tasks, etc.; where

applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.

• Research, compile and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.

• Generate a variety of standard statistical and other reports, work orders, etc., using various

databases.

• Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for

adherence to established standards for format.

• Screen phone calls and visitors; responds to moderately complex information requests and

inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.

• Provide secretarial, administrative and logistics support to meetings, boards, committees,

conferences, etc.

• Assist in the maintenance of websites by scanning, converting and posting a variety of

documents onto the site.

• Assist in the preparation of presentation materials using appropriate technology/software.

• Maintain calendar/schedules; monitor changes and communicate relevant information to

appropriate staff inside and outside the immediate work unit.

•Perform data entry and extraction functions.

• Review, record, distribute and/or process mail and other documents; follow-up on impending actions.

• Assist in providing software and office equipment support.

•Perform other duties as assigned.

• Undertake research on a range of HR related issues and assists in the preparation of

notes/reports.

• Maintain automated database containing HR related statistics and prepares periodic reports.


Competencies

  • Integrity: Demonstrates the values of the United Nations in daily activities and behaviours -
  • Acts without consideration of personal gain -Resists undue political pressure in decisionmaking
  • Does not abuse power or authority -Stands by decisions that are in the Organization's interest, even if they are unpopular -Takes prompt action in cases of unprofessional or  unethical behaviour
  • Professionalism: Shows pride in work and in achievements -Demonstrates professional competence and mastery of subject matter -Is conscientious and efficient in meeting commitments, observing deadlines and achieving results -Is motivated by professional rather than personal concerns -Shows persistence when faced with difficult problems or challenges - Remains calm in stressful situations
  • Communication: -Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed
  • Teamwork:-Works collaboratively with colleagues to achieve organizational goals Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies-
  • Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently
  • Client Orientation: -Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients' needs andmatches them to appropriate solutions-Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client
  • Technological Awareness:-Keeps abreast of available technology -Understands applicability and limitations of technology to the work of the office-Actively seeks to apply technology to appropriate tasks-Shows willingness to learn new technology
  • Teamwork: -Works collaboratively with colleagues to achieve organizational goals -Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others -Places team agenda before personal agenda -Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position -Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
  • Technological Awareness: -Keeps abreast of available technology -Understands applicability and limitations of technology to the work of the office -Actively seeks to apply technology to appropriate tasks -Shows willingness to learn new technology
  • Creativity: -Actively seeks to improve programmes or services -Offers new and different options to solve problems or meet client needs -Promotes and persuades others to consider new ideas -Takes calculated risks on new and unusual ideas; thinks "outside the box" -Takes an interest in new ideas and new ways of doing things -Is not bound by current thinking or traditional approaches


Required Skills and Experience

Education

To qualify for an internship with the United Nations Internship Programme, the following

conditions must be met:

•Applicants must meet one of the following requirements:

(a) be enrolled in a graduate school programme (second university degree or equivalent, or

higher);

(b) be enrolled in the final academic year of a first university degree programme (minimum

Bachelor's level or equivalent); or

(c) have graduated with a university degree (as defined above) and, if selected, must

commence the internship within a one year period of graduation;

•Have a demonstrated ability to successfully interact with individuals of different cultural

backgrounds and beliefs, which include willingness to try and understand and be tolerant of

differing opinions and views.

•Final year undergraduate or master's degree student in Human Resources, Administration, or

related areas is desirable.

Guia Inspira

https://careers.un.org/lbw/attachments/inspira-how_to_get_started.pdf

Work Experience

Applicants are not required to have professional work experience for participation in the

programme.

•Must have completed high school.•Be computer literate in standard software applications

such as Ms Office, Publisher, or related.•Have a demonstrated keen interest in the work of the

United Nations and have a personal commitment to the ideals of the Charter;

Languages

English and French are the working languages of the United Nations Secretariat. For this

internship, fluency in Spanish and English (both oral and written) is required. Knowledge of

another official UN language is an advantage (e.g. French).

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

The internship is for a minimum of two months with the possibility of extension up to a

maximum of six months, depending on the needs of the department and availability of the

intern. Interns are not paid and are responsible for all expenses related to the internship.

ECLAC accepts no responsibility for costs arising from accidents and/or illness incurred

during an internship. Therefore, upon awarding an internship, candidates will be required to

sign a statement confirming their understanding and acceptance of the conditions of service.

Interns normally work five days per week (35 hours) under the supervision of a staff member

in the department or office to which they are assigned. Interns must keep confidential any and

all unpublished information obtained during the course of the internship and not publish any

reports or papers based on such information except with the explicit authorization of ECLAC.

A completed online application (Cover Note and Personal History Profile) is required.

Incomplete applications will not be reviewed.The Cover Note must include: •Title of degree

you are currently pursuing.•Graduation Date (When will you graduate or when did you

graduate?)•List the IT skill and programmes that you are proficient in.•Explain your interest

in the United Nations Internship Programme.In your online Personal History Profile, be sure

to include all past work experiences, IT skills, and three references. Due to the high volume of

applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount

consideration in the employment of the staff is the necessity of securing the highest standards

of efficiency, competence, and integrity. Candidates will not be considered for employment

with the United Nations if they have committed violations of international human rights law,

violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes

other than minor traffic offences, or if there are reasonable grounds to believe that they have

been involved in the commission of any of these acts. The term "sexual exploitation" means

any actual or attempted abuse of a position of vulnerability, differential power, or trust, for

sexual purposes, including, but not limited to, profiting monetarily, socially or politically

from the sexual exploitation of another. The term "sexual abuse" means the actual or

threatened physical intrusion of a sexual nature, whether by force or under unequal or

coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical

basis as possible. The United Nations places no restrictions on the eligibility of men and

women to participate in any capacity and under conditions of equality in its principal and

subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment

platform, inspira. For more detailed guidance, applicants may refer to the Manual for the

Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side

of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in

the application according to the evaluation criteria of the job opening and the applicable

internal legislations of the United Nations including the Charter of the United Nations,

resolutions of the General Assembly, the Staff Regulations and Rules, administrative

issuances and guidelines. Applicants must provide complete and accurate information

pertaining to their personal profile and qualifications according to the instructions provided in

inspira to be considered for the current job opening. No amendment, addition, deletion,

revision or modification shall be made to applications that have been submitted. Candidates

under serious consideration for selection will be subject to reference checks to verify the

information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time)

on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE

RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,

OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH

INFORMATION ON APPLICANTS' BANK ACCOUNTS



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