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CEPAL - Intern-Human Resources I
|Location :||Mexico, MEXICO|
|Application Deadline :||21-Dec-18 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Internship|
|Post Level :||Intern|
|Languages Required :||English Spanish|
|Starting Date :|
(date when the selected candidate is expected to start)
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
This position is located in the Human Resources Unit of ECLAC Mexico. The selected intern
Duties and Responsibilities
The candidate, under the general guidance of the Chief of the Human Resources Unit of
ECLAC Subregional Headquarters in Mexico, is expected to undertake the following
• Perform a wide range of office support and administrative functions.
• Respond or draft responses to routine correspondence and other communications; use
standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitor processes and schedule related the unit's outputs, products, tasks, etc.; where
applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Research, compile and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Generate a variety of standard statistical and other reports, work orders, etc., using various
• Proofread documents and edit texts for accuracy, grammar, punctuation and style, and for
adherence to established standards for format.
• Screen phone calls and visitors; responds to moderately complex information requests and
inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling.
• Provide secretarial, administrative and logistics support to meetings, boards, committees,
• Assist in the maintenance of websites by scanning, converting and posting a variety of
documents onto the site.
• Assist in the preparation of presentation materials using appropriate technology/software.
• Maintain calendar/schedules; monitor changes and communicate relevant information to
appropriate staff inside and outside the immediate work unit.
•Perform data entry and extraction functions.
• Review, record, distribute and/or process mail and other documents; follow-up on impending actions.
• Assist in providing software and office equipment support.
•Perform other duties as assigned.
• Undertake research on a range of HR related issues and assists in the preparation of
• Maintain automated database containing HR related statistics and prepares periodic reports.
Required Skills and Experience
To qualify for an internship with the United Nations Internship Programme, the following
conditions must be met:
•Applicants must meet one of the following requirements:
(a) be enrolled in a graduate school programme (second university degree or equivalent, or
(b) be enrolled in the final academic year of a first university degree programme (minimum
Bachelor's level or equivalent); or
(c) have graduated with a university degree (as defined above) and, if selected, must
commence the internship within a one year period of graduation;
•Have a demonstrated ability to successfully interact with individuals of different cultural
backgrounds and beliefs, which include willingness to try and understand and be tolerant of
differing opinions and views.
•Final year undergraduate or master's degree student in Human Resources, Administration, or
related areas is desirable.
Applicants are not required to have professional work experience for participation in the
•Must have completed high school.•Be computer literate in standard software applications
such as Ms Office, Publisher, or related.•Have a demonstrated keen interest in the work of the
United Nations and have a personal commitment to the ideals of the Charter;
English and French are the working languages of the United Nations Secretariat. For this
internship, fluency in Spanish and English (both oral and written) is required. Knowledge of
another official UN language is an advantage (e.g. French).
Potential candidates will be contacted by hiring manager directly for further consideration.
The internship is for a minimum of two months with the possibility of extension up to a
maximum of six months, depending on the needs of the department and availability of the
intern. Interns are not paid and are responsible for all expenses related to the internship.
ECLAC accepts no responsibility for costs arising from accidents and/or illness incurred
during an internship. Therefore, upon awarding an internship, candidates will be required to
sign a statement confirming their understanding and acceptance of the conditions of service.
Interns normally work five days per week (35 hours) under the supervision of a staff member
in the department or office to which they are assigned. Interns must keep confidential any and
all unpublished information obtained during the course of the internship and not publish any
reports or papers based on such information except with the explicit authorization of ECLAC.
A completed online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed.The Cover Note must include: •Title of degree
you are currently pursuing.•Graduation Date (When will you graduate or when did you
graduate?)•List the IT skill and programmes that you are proficient in.•Explain your interest
in the United Nations Internship Programme.In your online Personal History Profile, be sure
to include all past work experiences, IT skills, and three references. Due to the high volume of
applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount
consideration in the employment of the staff is the necessity of securing the highest standards
of efficiency, competence, and integrity. Candidates will not be considered for employment
with the United Nations if they have committed violations of international human rights law,
violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes
other than minor traffic offences, or if there are reasonable grounds to believe that they have
been involved in the commission of any of these acts. The term "sexual exploitation" means
any actual or attempted abuse of a position of vulnerability, differential power, or trust, for
sexual purposes, including, but not limited to, profiting monetarily, socially or politically
from the sexual exploitation of another. The term "sexual abuse" means the actual or
threatened physical intrusion of a sexual nature, whether by force or under unequal or
Due regard will be paid to the importance of recruiting the staff on as wide a geographical
basis as possible. The United Nations places no restrictions on the eligibility of men and
women to participate in any capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment
platform, inspira. For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side
of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in
the application according to the evaluation criteria of the job opening and the applicable
internal legislations of the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules, administrative
issuances and guidelines. Applicants must provide complete and accurate information
pertaining to their personal profile and qualifications according to the instructions provided in
inspira to be considered for the current job opening. No amendment, addition, deletion,
revision or modification shall be made to applications that have been submitted. Candidates
under serious consideration for selection will be subject to reference checks to verify the
information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time)
on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING,
OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH
INFORMATION ON APPLICANTS' BANK ACCOUNTS