UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Under the guidance and direct supervision of the Operations Manager, the Programme Finance Officer is contributing to ensuring the provision and the execution of programme finance services and the effective and transparent utilization of financial resources, including the integrity of financial and administrative services towards the organization and donors. The incumbent promotes a client-oriented approach consistent with UN Women rules and regulations. The Programme Finance Officer works in close collaboration with the Programme and Operations teams in UN Women Country Office and Projects.
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Financial control and due diligence for the Development Projects and Implementing Partners (IPs) - Improve capacity of IPs to effectively manage funds, by providing trainings and capacity building activities,
- Mitigating and minimize risks related to the utilization of funds and cash transfers through assessment of the IPs' financial management capacity, field monitoring and annual reviews,
- Support improving the IPs' internal financial controls through assurance activities,
- Verifying the financial accuracy of Projects and IPs' financial reporting on the use of funds and cash transfers; and providing support as required,
- Perform proper controls and due diligence for the projects’ payments and advances' liquidations, as well as raising any significant issues with the supervisor and project managers for resolution,
- Maintain auditable records of all expenditure reviewed against source project documents and IPs’ documents,
- Support the implementation of the UN Harmonized Approach to Cash Transfer (HACT) as required.
Support to Country Office's Programme Teams for quality financial management of development projects - Support the maintenance of the projects' internal expenditures control system, ensuring that transactions are correctly recorded,
- Verification and reconciliation of various expenditure res reports and PDRs as required,
- Periodic monitoring of dashboards and exceptions, identification of the remedial action s in coordination with the supervisor,
- Support the Programme team in tracking the outstanding advances and prompt follow up of overdue liquidations,
- Support the preparation of project budge, and the preparation of projects cost sharing agreements as well as trust fund agreements,
- Support the maintenance of the Accounts Receivables for projects and follow-up with partners on contributions.
Ensuring timely preparation of financial donor reporting in collaboration with projects’ teams - Support the preparation of the financial reports for donors ensuring UN Women timely and quality submissions, in coordination with supervisor,
- Monitor outstanding donor reports to donors and initiate follow-up actions,
- Follow up on errors in chart fields or over expenditures and ensure proper adjustments are made,
- Assist in the maintenance of the General Ledger, analyzing and reconciling accounts with supporting modules,
- Respond to requests to resolve financial data issues,
- File and archive supporting work papers and documents,
- Provide budget setup support to permit accurate reports in formats required by Donor,
- Provide project staff with training on budget formats for donor-specific reporting requirements.
Support the audit process in accordance with UN Women rules, regulations, policies and procedures - Support the pre-audit preparations in coordination with the supervisor and complete the pre-audit checklist,
- Contribute technically to the training of staff on audit requirements and preparations, and as otherwise determined by Operations Manager,
- Write responses to internal and external audit inquiries and other findings related to financial management for review/approval by Operations Manager,
- Plan and track expenditures and performance audit of financial resources,
- Support the implementation of the Audit recommendations, in coordination with the Operations Manager.
Facilitate knowledge building and knowledge sharing focusing on achievement of the following results: - Assist and provided input to training materials for the project teams on financial donor reporting and project closure or other related finance items,
- Actively participate in knowledge sharing and changes of duties with other staff in Finance team, as requested by Operations Manager,
- Ensure full compliance with all UNW Financial Regulations and Rules, Operations manuals, Internal Control policies and procedures, Standard operating procedures, Finance manual, and Delegations of Authority to ensure compliance and consistency.
Performance Indicators: - Financial activities/transactions and documentations are implemented/processed according to UN Women rules and regulations, policies and procedures.
- Programme units receive timely support in relation to financial management, budgeting and planning.
- Timely and accurate professional advice on financial issues.
- Timely reporting on financial issues.
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