UN WOMEN Jobs - 82937- Project Assistant for Kazakhstani Nationals only

Project Assistant for Kazakhstani Nationals only

Advertised on behalf of

UN WOMEN

Location :

Astana, KAZAKHSTAN

Type of Contract :

Service Contract

Starting Date :

11-Mar-2019

Application Deadline :

04-Feb-19 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

Languages Required :

English Russian

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Country Office (CO) is based in Astana, Kazakhstan aims to support to the Government and civil society organizations in the development and implementation of innovative approaches aimed at achieving gender equality and women’s empowerment, specifically targeting increasing women’s political participation and leadership, securing women’s economic rights, strengthening women's involvement in peace building, ending violence against women and making government budgets and policies more responsive to women's needs. In March 2017 CO started implementation of its new projects funded by the Government of Kazakhstan to support the national efforts to eliminate violence against women, to promote economic empowerment with a focus on socially vulnerable women and improve gender responsiveness of national planning and budgeting in line with gender related SDGs and CEDAW commitments.

The Project Assistant works with and provides support to the UN Women programme speacialist in the implementation, monitoring and reporting for projects and in strategic partnership building and coordination functions in line with UN Women rules and regulations. S/he provides programmatic and administrative assistance for the smooth projects implementation.

Duties and Responsibilities

The key results have an impact on the efficiency and success in implementation of UN Women programming in Kazakhstan. Accurate data entry and presentation of information ensure proper programme implementation.

Project Management Support

Assistance in provision programmatic and administrative support to the UN Women programme specialist in the preparation of projects implementation/work plans, budgets, and proposals on projects implementation arrangements;
Under the guidance of the supervisor, assemble briefing materials and prepare power-point and take notes/minutes at project related meetings and events;
Assist in identifying sources, and gathering and compiling data and information for the preparation of documents, guidelines, speeches and position papers;
Assist in preparing schedule for various types of meetings that are organized by Programme Specialist
Contribute to the programme/project related reporting, including quarterly and annual reporting and the projects’ specific donor reporting;
Assist the programme specialist in the audit of projects and support implementation of audit recommendations;
Assist the programme specialist in monitoring and providing guidance to the executing agencies on routine implementation of programmatic project activities and tracking use of financial resources.

Financial Management Support

Assist in creating projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Assist in creating requisitions in Atlas for development projects registers of goods receipt in Atlas;
Assist in filling out of the Payment requests (PRs) for project activities and Travel Request Forms (TRFs) for participants of project activities;
Support the programme specialist in the financial management of projects;
Organize, compile and process information from donors, and the programme team, as inputs to various databases and documents;
Support the programme specialist in the tracking and reporting on mobilized resources.

Assistance in Strategic Partnership Building and Coordination Support

Draft letters and assist in collection and compilation of necessary information and analytical and resource materials to support the CO’s partnership building and resources mobilization efforts within the areas assigned for UN Women programming in Kazakhstan;
Assist in organizing meetings and events with attendance of the UN Agencies, government institutions, bi-lateral and multi-lateral donors, private sector, civil society, etc. in the thematic areas for the ongoing and planned projects in Kazakhstan;
Assist in collection information and elaboration of analytical and regular progress reports on UN Women’s programme experiences in support of inter-agency coordination role;
Provide other assistance on inter-agency partnership and coordination related activities as requested by the programme specialist.

Administrative support

Provide administrative and logistical support in the organization of events, meetings, trainings and workshops, etc.
Make travel arrangements for the programme specialist and partners including preparation of travel requisitions and claims;
Draft non-substantive correspondence such as letters, notifications, etc.;
Assist in translation and proofreading the documents related to project activities and publications;
Maintain and organize up to date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
Organize and coordinate filing of correspondence/documents and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects;
Create and maintain appropriate folders for reference materials received electronically;
Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the project team including logistical support;
Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints;
Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
Ability to administer and execute financial processes and transactions;

Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education and certification:

Completion of secondary education is required.
Bachelor’s degree or equivalent in social sciences, human rights, gender/women's studies, international development, or a related field is required

Experience:

At least 2 years of administrative experience preferably in a large or international corporation or organization;
Experience in working in a computer environment using multiple office software packages (MS Word, Excel, etc.) is required.
Experience in the use of ATLAS is an asset.

Language Requirements:

Fluency in English and Russian is required.
Knowledge of Kazakh is an asset.
Knowledge of the other UN official working language is an asset.

Application process:

All online applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from:

http://www.unwomen.org/en/about-us/employment

Note:

The system will only allow one attachment, hence all supporting document e.g. P11, CV and Cover letter must be scanned as one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only qualified, shortlisted candidates will be contacted for test and interview.