UN WOMEN Jobs - 83006- Programme Finance Associate

Programme Finance Associate - Spotlight Initiative

Advertised on behalf of

UN WOMEN

Location :

Lilongwe, MALAWI

Type of Contract :

Service Contract

Starting Date :

01-Mar-2019

Application Deadline :

29-Jan-19 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The European Union and the United Nations are embarking on a new multi-year program, entitled the Spotlight Initiative, focused on eliminating violence against women and girls and harmful practices. The initiative will deploy targeted, large-scale investments in a focused number of countries aimed at achieving significant impact in the lives of women and girls. It comes with the highest level of commitment globally and the initiative will be governed by the UN Deputy Secretary General and the Vice President of the EU Commission. The Spotlight Initiative is a flagship programme under the UN Reform, showing how the UN will work together towards a common goal, and a targeted investment in a usually underfunded SDG (SDG 5).

Reporting to Programme Specialist under Spotlight, the Programme Finance Associate under Spotlight Initiative is responsible for the execution of a wide range of financial services and administrative processes under Spotlight Initiative, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Programme Finance Associate provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.

Duties and Responsibilities

1. Provide financial support to the management of the Programme in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities;
Monitor financial exceptions reports for unusual activities or transaction, investigate anomalies and report to the supervisor conclusions and/or present recommendations for actions/decisions;
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports;
Prepare information for the audit of programme and support implementation of audit recommendations;

2. Prepare and administer Programme budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems

Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the programme;
Track the appropriate and timely use of financial resources; Implement and maintain control mechanism for programme through monitoring budgets preparation and modifications and budgetary status;
Collect, verify and present information and data for use in the planning of financial resources and the formulation of the programme work plans, budgets, proposals on implementation arrangements and execution modalities;
Provide assistance in Annual Work Plan entry in Results Management System (RMS) as required
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to RO /HQ requests to resolve financial data issues;

3. Provide administrative and logistical support to the formulation and management of programmes

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

4. Provide administrative support to Resource Mobilization

Compile and process information from donors, CO, and programme team, as inputs to various databases and documents.
Prepare drafts for cost sharing agreements including conditions of contributions within resource mobilization efforts, adhering to standard agreements where possible. Follow up on contributions within the CO resource mobilization efforts.

5. Facilitate knowledge building and knowledge sharing

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Collect and compile lessons learned and best practices in financial management and services.
Conduct training and/or helping organize training events and activities; as well as participate in trainings;
Contribute to financial business operational practices and management innovations.
Disseminate to clients and stakeholders as appropriate to build capacity and knowledge;

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Required Skills and Experience

Completion of secondary education is required.
Specialized national or international certification in accounting and finance is an asset
Bachelor's degree in Finance, Accounting or Business Administration is an asset
Successful completion of UN Women Accounting and Finance Test is required
At least 6 years of progressively responsible experience in finance or programme management/support;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and spreadsheet and database packages, experience in handling of web-based management systems.