Consultant for Mapping of Civil Society Organizations (CSO) in Zimbabwe


Location : Harare, ZIMBABWE
Application Deadline :15-Feb-19 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2019
Duration of Initial Contract :45 Days
Expected Duration of Assignment :45 Days

Background

Introduction / Background

UNDP, in close collaboration with UNAIDS and the UN Joint Team, has developed a 3-year Health and HIV Civil Society Organization (CSO) Strategic Priorities Action Plan (2018-2020) for Zimbabwe. The plan is a critical element of on-going efforts to strengthen CSOs and Community-Based Organizations (CBOs) to contribute meaningfully to the achievement of Agenda 90-90-90 and other emerging public health issues. Implementation of the Health and HIV CSO Strategic Priorities Action Plan will enhance coordination and the direction of CSOs in Zimbabwe. The plan has clear strategic areas of focus and it aims to help CSO groups to refocus their engagement along the national development agenda. It will also help CSOs to reposition themselves as a strong partner with government and other relevant stakeholders.

One of the focus priority areas for the Health and HIV CSO Strategic Priorities Action Plan is a comprehensive mapping of CSOs in Zimbabwe. The findings from the CSO mapping will be used to develop a CSO database for the CSO community in Zimbabwe. It’s upon this background that UNDP seeks to engage a Technical Assistance (TA) to undertake a mapping exercise of existing CSOs and Community groups in Zimbabwe and use the findings to develop a database and website for CSOs.

The Context

Zimbabwe is a landlocked country in Southern Africa with approximately 1.4 million people living with HIV - PLHIV (Zimbabwe DHS 2015). Adult HIV prevalence has steadily decreased over the last ten years, declining from 18.1% in 2005 to 13.8% in 2015 (Zimbabwe DHS 2015). HIV prevalence among children (0-14) is estimated to be at 1.6%.

While the epidemic has declined among both men and women (15-49), women continue to bear disproportionate burden with prevalence levels of 16.7% compared to 10.5% among men in 2015. The same gender disparity is true for new infections, where women have an HIV incidence of 0.67%, compared to 0.28% among men aged 15-49 (ZIMPHIA Fact Sheet 2016). Zimbabwe is on its way to achieving the 90-90-90 targets (current status 74% testing-87%-treatment and 87% viral suppression). The Country is committed to further reducing incidence by 75% and ending AIDS 2030.

CSOs in Zimbabwe have played a key role and continue to be a major partner contributing to the reduction of new infections as well as mobilising people to reach the 90-90-90 targets by 2020.

General Objective

This assignment seeks to map current and existing CSOs and CBOs working on HIV/AIDS and Health in Zimbabwe. Organizations that are involved in integrated health services including Tuberculosis (TB), Sexual Reproductive Health (SRH), cervical cancer and Sexually Transmitted Infections (STIs) will also be considered. The exercise will use inputs from various sources, including the review of current databases, and the ongoing mapping of civil society groups in ASRH supported by UNICEF.

The CSO mapping will determine, among others, the geographical locations of civil society organizations, their structure and ongoing programs being implemented by them. The information collected from the mapping will inform the development of the CSO and CBO database and website in Zimbabwe. This CSO mapping consultancy will be conducted in collaboration with the consultancy to develop the CSO website, this will involve a joint analysis of the requirements of the end users of the database to ensure the mapping and database, scope, fields and data are designed to be relevant for the end users and establish an ongoing feedback loop. The collaboration will identify the technical feasibility and specifications for the database and website, to ensure it leverages the relevant technologies


Duties and Responsibilities

Specific Tasks

  • Conduct a joint requirement analysis of the end users of the website and database to inform the design, technical specifications, development and use of the database and website.
  • Conduct a mapping of existing CSOs and CBOs in Zimbabwe, particularly those with on-going activities in HIV and Health. This will involve collecting data on the organizational profiles of the CSOs and CBOs.
  • In collaboration with the data base International Consultant develop a matrix table of the CSOs and CBOs that should contain all the profiled data collected through the mapping.
  • Document all information on the CSOs and CBOs in the following areas: Contact details, geographical operational areas, governance, management and resource structures and other relevant information pertaining to the CSOs and CBOs in Zimbabwe.
  • Generate data and reliable information that will be used by the TA for the development of the database and website for the civil society in Zimbabwe. It should be noted that the two International Consultants will need to work together to ensure the smooth development of the database populated with accurate information.

Scope of Work

The scope of work for the CSO & CBO mapping exercise will involve the following activities but not limited to:

  • The International Consultant will prepare a detailed comprehensive plan of action and road-map with clear timelines to deliver on the CSO & CBO mapping.
  • The International Consultant will design appropriate tools to guide data collection, conduct field visits to the CSOs & CBO to collect the required information.
  • The International Consultant will propose an appropriate methodology to deliver a highly participatory CSO & CBO mapping exercise.  The methodology will be presented, discussed and agreed upon with UNDP.
  • Prepare a matrix with detailed information on CSOs & CBOs with their contact details, geographical operational areas, governance, management and resource structures, and other relevant information.
  • Conduct an analysis of the data collected and use it to prepare the final report
  • Present to UNDP and other partners the findings from the analysis for inputs before finalizing the report

Methodology

The methodology for this assignment will be proposed by the international Consultant as part of their initial submission. This will be further refined following the selection and subsequent hire of the International Consultant.  UNDP and UNAIDS will review the proposed approaches and the final agreed methodology will be captured in the inception report. Broadly, the International Consultant will be required to initially conduct a desk review of relevant documentation and existing CSO &CBO data bases on umbrella networks that will inform the background and highly participatory approaches to deliver the assignment. The International Consultant will then be required to visit CSO & CBO locations either directly or through their consortiums and umbrella bodies to collect all relevant information and have consultations with stakeholders. It is recommended that the International Consultant shall apply GIS mapping techniques to accurately decode the applicable GIS Coordinates and Google maps for CSO &CBO locations. UNDP in collaboration with UNAIDS will provide relevant support to the International Consultant to be able to deliver the mapping exercise in a timely manner.

As appropriate, the International Consultant will be assisted to arrange for consultations, interviews and focus group discussions with CSOs &CBOs as and when deemed necessary. In this regard, the International Consultant will have regular meeting and follow-up sessions with UNDP and UNAIDS at various stages of the assignment.

Expected Outputs

  • The entire process of the CSO &CBO mapping will generate the following results:
  • An inception report that details how the assignments will be delivered
  • A comprehensive CSO &CBO Matrix alongside the report
  • Final Report of the CSO &CBO Mapping Exercise which should comprise of but not limited to the following:
  • Executive Summary of the assignment
  • Methodology and Tools used
  • Overview of meetings and consultations held as part of the assignment
  • A matrix table of the organizations along with their profile data
  • CSO & CBO geographical and contact details (including contact persons, CSO email addresses, physical addresses, street address, website etc)
  • Findings and Results
  • Key Issues and Recommendations
  • Conclusions

Milestones, Schedule and Deliverables

Documentation review and Inception Report

The International Consultant will receive and review relevant documents available including any strategic plans, policies, concept notes, etc from relevant organizations including the UNDP & UNAIDS.

The International Consultant will prepare an inception report which details his or her International Consultant’s understanding of the assessment and in what way the assessment will be conducted. The inception report will include the assessment design, methodology, questions, data sources and collection analysis tools for each data source and the measure by which each question will be evaluated. Time frame-8 Days. Deliverable- Inception report with Road-Map of the assignment.

Debrief Meetings:

A debrief meeting with representative of the CSOs and CBOs, MOHCC, UNDP, UNAIDS and NAC to discuss and understand the scope of work in detail. Time frame 2 days. Deliverable - Draft CSO Mapping and field Report

Data Collection – Field Work

 The International Consultant will prepare data collection instruments for the mapping exercise. These will be shared by the International Consultant with UNDP and UNAIDS for review and approval as part of the inception report. The International Consultant will then apply the approved tools to collect data for the CSO mapping exercise. An allocation of 3 days for designing tools, 3 days pilot testing and 12 days for field exercise and data analysis. Time frame-18 days. Deliverable- Mission Report and Mapping Report

Validation Workshop

An all-stakeholders’ validation meeting will then be conducted, facilitated by the International Consultant, to   consolidate and assist the International Consultant to finalize the assessment. Time frame 2 days. Deliverable- Validation Workshop Report.

Final Report

 The International Consultant will prepare the first draft, 2nd draft and Final Report of the CSO Mapping Exercise. In addition, the International Consultant will also prepare a matrix detailing CSO profiles. Time frame-15 days. Deliverables- Final Draft Report and CSO Matrix.

Duration

The assignment will be completed within 45 days from the date of signing the contract.

Reporting and Institutional Arrangements

  • The International Consultant will be working with and directly reporting to UNDP on a day to day basis, but with support from UNAIDS and National Aids Council (NAC).
  • UNDP is the contracting party and therefore has the overall responsibility of the project.
  • UNDP will certify every deliverable under the assignment and completion of work for payment purpose.
  • In this regard, UNDP shall remain the sole source of instructions for the intended engagement, with appropriate consultations with UNAIDS.


Competencies

Corporate:

  • Demonstrates integrity by modelling the UN’s values and ethical standards.
  • Promotes the vision, mission, and strategic goals of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional:

  • Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
  • Professional and/or academic experience in one or more of the areas of international development, public health or related field.

Project and Resource Management:

  • Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
  • Strong organisational skills.
  • Ability to work independently, produce high quality outputs.

Communications and Advocacy:

  • Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
  • Strong analytical, research and writing skills with demonstrated ability to think strategically.
  • Strong inter-personal, negotiation and liaison skills.

Partnership building and team work:

  • Excellent negotiating and networking skills.
  • Demonstrated flexibility to excel in a multi-cultural environment.

Desirable: The International Consultant should have proven experience in delivering on time, with a high standard of professionalism, with the ability to work independently with a variety of stakeholders and should be highly proficient in English.


Required Skills and Experience

Education:

  • An advanced university degree (minimum Master’s level) in Social Sciences, Public Health, Development Studies, or any other relevant field. (10 points);

Experience

  • Minimum of five (5) years’ experience working with or for the Zimbabwe Civil Society Sector (CSOs / CBOs / NGOs). (20 points);
  • Experience in conducting mapping exercises within the sub-Saharan region. (15 points)
  • Proven experience in designing and delivering participatory and community-based surveys. (10 points);
  • Proven experience in use of GIS Mapping (15 points);

Language

  • Good written and spoken English.

Other:

The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role. (10 points);

Criteria for financial evaluation (30 points maximum):

  • p = y (µ/z), where
  • p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

Payment Method

  • Payment: All-inclusive Daily Fee;
  • The consultant will be paid as a daily rate (based on the number of days worked);
  • Payments will be based on the Certificate of Payments that will be submitted on a milestone basis;
  • Time Sheet will be attached and verified by the direct supervisor; and
  • Final tranche upon performance evaluation from the direct supervisor. Security: Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org

All envisaged travel costs must be included in the financial proposal. In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel.

Application Submission Process:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

  • Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc

Step 2: Submission of Financial Proposal

  • Applicants are instructed to upload their financial proposals using the Letter to UNDP Confirming Interest and Availability indicating an all-inclusive daily rate in USD using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780.

Travel: 

Two six-day missions to Zimbabwe is planned and in-country travel (to finalize with consultant).

All travel costs will be covered by UNDP according to its rules and regulations. Travel, payment of travel costs including tickets, lodging and terminal expenses will be agreed upon, between UNDP and the Individual Consultant, prior to travel and will be covered and paid by UNDP. The fare will always be “most direct, most economical” and any difference in price with the preferred route will be paid for by the expert.

Evaluation

Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%.  Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.

Criteria for evaluation of qualifications and methodology (70 points maximum)

The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role.

The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal

ANNEX 1 - INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS is provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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