Administrative and Finance Intern



Advertised on behalf of :

Location : Dakar, SENEGAL
Application Deadline :19-Feb-19 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Internship
Post Level :Intern
Languages Required :
English   French  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2019
Duration of Initial Contract :3 mois
Expected Duration of Assignment :6 mois

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women Senegal Program would like to give an opportunity to an Administration and Finance Intern or recent graduate to have a learning experience within its Administration and Finance team.  The internship will initially be issued for a period of three months and subject to performance may be extended for a further three months. The purpose of the internships is to give students the opportunity to have a first-hand experience for them to build their capacity as part of their studies and to also contribute to the work of UN Women.

 

Under the guidance and direct supervision of the Program Assistant, the Administration and Finance Intern will have the opportunity to learn how to provide finance and administrative support that ensures high quality, accuracy and consistency of work. She or He will also have an opportunity to work in close collaboration with the Country Office staff to learn, exchange information and ensure consistent service delivery.


Duties and Responsibilities

Under the supervision of the Program Assistant, the intern shall perform, inter alia, the following tasks:

  • Provide administrative and finance support
  • Assistance in the review supporting documents for payments and financial reports
  • Support in assets management in the Country Office and for the periodic inventory exercises
  • Support knowledge building and knowledge sharing
  • Perform any other related tasks


Competencies

Core Values and Guiding Principles:

Integrity

  • Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity

  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
  • Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Ethics and Values

  • Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

  • Demonstrate corporate knowledge and sound judgment.

Core Competencies:

Development and Innovation:

  • Take charge of self-development and take initiative.
  • Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

  • Facilitate and encourage open communication and strive for effective communication.

Conflict Management:

  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

 

Technical/Functional Competencies :

  • Strong analytical aptitude
  • Good organizational, time management and strong interpersonal skills
  • Ability to work flexibly and meet tight deadlines
  • Attention to detail and proven ability to work independently and effectively


Required Skills and Experience

Education:

  • The intern should be pursuing academic studies in Finance, Business or Public Administration or other similar subject at post graduate level.
  • Be enrolled in a post graduate school programme (second university degree, or equivalent, or higher)
  • Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent).
  • Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

 

Language:

  • Excellent communication skills (written and oral) in English and French are required.

Experience:

  • Strong computer skills, Word, Excel, Power Point.
  • Previous experience with an UN agency will be an asset

Conditions:

  • UN Women will not pay for the internship; all the expenses connected with it will be borne by the intern;
  • UN Women accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
  • The Intern must provide proof of enrolment in a health insurance plan;
  • The Intern will not be eligible to apply for, or be appointed to, any post in UN Women during the period of my internship or for the six months immediately following the expiration date thereof;
  • The Intern will be personally responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.

 

 

Once the candidate has been selected, the following additional documents need to be submitted:

  • For an international intern: Scanned visa document/scanned passport document if no visa is required;
  • Scanned medical insurance document.



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