Expert for the Preparation of the GEF Project Document Package of the Phase 2 of the Global Coordination Platform (IRH)

Location : Home-based with missions
Application Deadline :22-Feb-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Duration of Initial Contract :12th February 2019 – October 31st 2019
Expected Duration of Assignment :Approx. 25 working days


The global community has recognized the urgency in facing climate change evidenced by the Parties' aspiration to "holding the increase in the global average temperature to well below 2 degrees Celsius above pre-industrial levels and pursuing significant efforts to limit the temperature increase to 1.5 degrees Celsius above pre-industrial levels, recognizing that this would significantly reduce the risks of impacts" as stated in Article 2 of the Paris Agreement.

Under the Global Support Programme (GSP), funded by the Global Environment Facility (GEF) and implemented by UNEP and UNDP, non-Annex I Parties have been receiving support to prepare National Communications (NCs) and Biennial Update Reports (BURs) for submission to the United Nations Framework Convention on Climate Change (UNFCCC), as part of  the reporting obligations under the Convention. Technical support is being provided on-line, off-line and on-site to all countries that approach the GSP. The GSP works in close coordination with other supporting bodies such as the Consultative Group of Experts on National Communications from Parties not included in Annex I to the Convention to ensure complementarity. 

This 5-year long programme, initiated at the end of 2015, is focusing on three components: 1) Broaden and make more robust and operational, institutional arrangements for the preparation of NCs and BURs 2) Provide technical backstopping to national teams for the preparation of NCs, BURs, and nationally determined contributions to the 2015 agreement including the preparation and dissemination of technical and policy-relevant guidance materials, methodologies and tools 3) Enhance knowledge management, best practices, communication and outreach.
As Parties submit their NCs, BURs and Nationally Determined Contributions (NDCs) to support enhanced ambition in the future, it is essential for countries to establish solid monitoring, reporting, and verification (MRV) systems to assess the impact of climate change actions and policies and to track the implementation of the Paris Agreement. Article 13 of the Agreement makes provisions for this task, as it establishes an enhanced transparency framework with the objective to build mutual trust and confidence and promote the effective implementation of actions. 

Most Parties, however, do not have the necessary institutional arrangements and technical capacities to comply with the enhanced transparency framework. To overcome those obstacles and as part of the Paris Agreement, Parties to the UNFCCC agreed to establish a Capacity-building Initiative for Transparency (CBIT). The CBIT aims to strengthen the institutional and technical capacities of developing countries to meet the enhanced transparency requirements in the Paris Agreement, leading up to 2020 and beyond.

The Global CBIT Coordination platform, an 18 month programme also funded by GEF and implemented by UNEP and UNDP, was launched in 2017 to support the enhancement of national transparency capacities through three components: 1) Enhanced coordination and best practice sharing for transparency practitioners and donors through the establishment of a web-based coordination platform 2) Information sharing enhanced through regional and global meetings 3) Needs and gaps identified for enhancing transparency systems and CBIT coordination
Now, UNDP and UNEP are looking forward to enhancing such collaboration together by implementing a new GEF funded project called: 

Global Capacity Building Initiative for Transparency (CBIT) Platform Phase II A: Unified Support Platform and Program for Article 13 of the Paris Agreement (in short CBIT platform phase 2)
The PIF was approved by GEF in October 2018 and is available upon request.

Location: Home based with a mission to Rome, Italy, May 21st -23rd (participation in the third global CBIT meeting)

Duties and Responsibilities

The consultant will be responsible for quality assurance and timely preparation of all reports and documentation, including the finalized UNDP Project Document (ProDoc) and CEO Endorsement Request, with all mandatory and project specific Annexes and supporting documentation required by UNDP and UN Environment. 

  • The ProDoc and CEO- Endorsement Request must demonstrate consistency with the strategy of GEF-7 work programme, with GEF eligibility criteria (e.g. incrementality, mobilization of co-financing, cost-effective greenhouse gas mitigation, etc.) and with the approved PIF. The approved CBIT concept proposal has been focused on two main components:  Component 1: Streamlined knowledge development and delivery in support of Article 13;Component 2: Global stakeholder outreach and dissemination of best practices
  • Conduct comprehensive consultations with UN Environment, UNEP DTU and UNDP, via skype and also during the third global CBIT meeting, to be held in Rome, Italy, May 21st -23rd on agencies priorities and ideas for preparing the documents.
  • Conduct a desktop and field-based studies and data collection: This research should produce the background information required to prepare the ProDoc and CEO Endorsement Request, including but not limited to: The PIF of the Phase 2 of the GSP and CBIT Global Coordination Platform; Development challenge and strategy (including threats, problems and barrier assessment); Katowice decisions approved at COP 24 in December 2018; Problem and solution trees developed in consultation with project stakeholders, for a robust Theory of Change; Review of relevant past and ongoing projects for lessons learned, including the PIF and CEO Endorsement for both the GSP and the CBIT Global Coordination platform, and the Mid-term review of the GSP; Inputs generated during the third CBIT global meeting (to be funded by CBIT Coordination Platform, also implemented by UNDP and UN Environment), which will be held in first semester of 2019. The consultant will have to assist in the meeting and interview relevant stakeholders.
  • Prepare the full UNDP-GEF Project Document  draft (following the 2017 annotated UNDP-GEF Project Document – will be shared with the selected candidate), and the GEF CEO Endorsement Request (available here), and latest UN Environment templates to be shared with the consultant . Preparation of the UNDP-GEF ProDoc includes a specific focus on the following areas, which do not exhaustively capture the required ProDoc content: Theory of Change; Results Framework; Monitoring and Evaluation (M&E) Plan and Budget; Stakeholder Engagement Plan; Gender Action Plan and Budget; GEF Tracking Tool(s); Project Management Arrangements; Completion of the required official endorsement letters
  • The complete documentation package to be submitted should include the following documents: Request for MSP approval (GEF CEO Endorsement Request); ProDoc ; Co-financing Letters;  Tracking Tools; Terms of Reference for Project Board, Project Manager, Chief Technical Advisor and other positions as appropriate (single file or it can be included in ProDoc); UNDP Project Quality Assurance Report (to be completed by UNDP Istanbul Regional Office); UNDP Risk Log (to be completed by UNDP Country Office); Results of the capacity assessment of the project implementing partner and HACT micro assessment (to be completed by UNDP Istanbul Regional Office); Any additional agreements, such as cost sharing agreements, project cooperation agreements signed with NGOs; Other Annexes that may be required: GEF focal area specific annexes (e.g. GHG calculations); List of people consulted during project development; Communication/Stakeholder Engagement plan; Gender Analysis; KM Strategy; Financial and/or economic analysis; In some cases, annexes will need to be presented using UNDP and UN Environment specific formats, this might be the case for the project budget

Before the above package is submitted to GEF, it will have to go through UNDP, UNEP, and UNEP DTU technical and financial clearance.

  • Address comments: the consultant needs to take into account comments and feedback received from the following stakeholders: UNDP, UNEP DTU, UN Environment (including comments from the Peer Review Committee), and GEF Secretariat

The consultant will have four deliverables:

50% of payment upon completion of:

  • A first version of the Theory of Change (including the problem tree) in powerpoint, as well as the baseline and the alternative scenario sections of the CEO Endorsement by May 15th, 2019   
  • Draft version of the ProDoc and CEO- Endorsement Request by June 15th, 2019  
  • Final version of the ProDoc and CEO- Endorsement upon integrating UNDP, UNEP and UNEP DTU comments- by July 15th, 2019 

50% of payment upon completion of:

  • Integrate comments, as per GEF review, into the revised ProDoc and CEO- Endorsement Request by no later than September 31st, 2019


Corporate competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards; 
  • Promotes the vision, mission, and strategic goals of UNDP; 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability 

Functional competencies:

  • Strong interpersonal skills, communication and diplomatic skills, ability to work in a team
  • Openness to change and ability to receive/integrate feedback
  • Openness to innovation
  • Ability to work under pressure and stressful situations
  • Strong analytical, reporting and writing abilities in English.
  • Exceptional communication and organizational skills
  • Proven ability to manage projects in a fast-paced, deadline-driven environment

Required Skills and Experience

The minimum key expertise of the consultant shall cover the following:

Academic Qualifications/Education: 

  • Master Degree in economics, engineering, environmental science, social studies or a related discipline.


  • Proven and extensive international experience of at least 5 years on climate change is required;
  • Proven experience with the design or implementation of NCs, BURs and CBIT is preferred;
  • Experience in GEF project formulation/design, including drafting of GEF-compliant project documents and endorsement requests is highly desirable;
  • Experience on climate change negotiation process at the global level is desirable;
  • Experience working with international organizations, including UNDP or UNEP, is desirable.


  • Fluency in English is required.

Evaluation of Applicants:

Individual contract applicants will be evaluated based on a cumulative analysis taking into consideration the combination of the applicants’ qualifications and financial proposal. 

The award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
responsive/compliant/acceptable, and
having received the highest score out of a pre-determined set of weighted technical (P11/CV desk reviews) and financial criteria specific to the solicitation. 

Only candidates who will get at least 70% in technical evaluation (Criteria A-H) will be considered for financial evaluation.
Technical Criteria: 70% of total evaluation (max. 70 points):

  • Criteria A: Education in Environmental sciences, Economics, Engineering or related field from an accredited academic institution (maximum 5 points);
  • Criteria B: Proven and extensive international experience of at least 5 years on climate change (maximum 15 points);
  • Criteria C: Proven experience with the design or implementation of NCs, BURs and CBIT (maximum 15 points);
  • Criteria D: Experience in GEF project formulation/design, including drafting of GEF-compliant project documents and endorsement requests (maximum 10 points);
  • Criteria E: Experience on climate change negotiation process at the global level is desirable (max: 10 points);
  • Criteria F: Experience working with international organizations, including UNDP or UNEP (maximum 5 points);
  • Criteria G: Fluency in English (maximum 5 points);
  • Criteria H: Methodology (maximum 5 points);

Financial Criteria - 30% of total evaluation (max. 30 points) .

Application procedure:

The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications.

Step 1: Interested candidates must include the following documents when submitting the applications (Please group all your documents into one (1) single PDF attachment as the system only allows upload of one document): 

  • Cover letter explaining why you are the most suitable candidate for the advertised position. Please paste the letter into the "Resume and Motivation" section of the electronic application. 
  • Brief methodology on how you will approach and conduct the work.
  • Filled P11 form or CV including past experience in similar projects and contact details of referees (blank form can be downloaded from; please mention past experience in at similar projects

Step 2: Submission of Financial Proposal - Only shortlisted candidates will be contacted and requested to provide a financial offer. 

Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner. 

Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under
General Terms and conditions as well as other related documents can be found under:

Qualified women and members of minorities are encouraged to apply.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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