Background
Under the guidance and direct supervision of the National Coordinator and working in close collaboration with the Administration Assistant, the intern is expected to assist the SGP unit in a number of tasks as well as to perform a variety of program functions.
Duties and Responsibilities
Support to Programme implementation
- Contribute to day-to-day support to programme/project implementation and ensuring conformity to expected results, outputs, objectives and work-plans;
- Assist the National Coordinator (NC) in prescreening project concepts and project proposals, and evaluate the financial part of the project proposals;
- Advise potential grantees on technical project preparation issues and report to NC on project development activities, as required;
- Provide day-to-day support to new and already approved projects and the grantees, as required;
- Assist the NC in project implementation and monitoring, including participation in field visits;
- Organize SGP advocacy events, workshops, round-tables, missions for NC and other SGP events;
- Draft progress reports and other reporting material and assist NC in preparation of progress reports;
- Draft articles, publications, speeches, letters, memos and other documents on behalf of NC;
- Create and maintain SGP project database and SGP stakeholders database;
- Review financial reports submitted by grantees and advise the NC as required;
Administrative Functions
- Assist in filing to ensure that and documentation is in good order;
- Draft routine correspondence and communications;
- Prepare background information and documentation, update data relevant to the programme areas and compile background material for the NC;
- Ensure flow of information and dissemination of materials with all concerned;
- Provide logistical and other support to the local SGP team and visiting missions, as required;
Knowledge Management
- Actively support the SGP and the NSC teams in their efforts towards knowledge management and knowledge networking through writing articles and case studies;
Competencies
Core Competencies:
- Commitment to the ideals of the United Nations Charter and the Organization’s core values;
Functional Competencies:
- Interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
- Demonstrated ability to establish priorities and to plan, coordinate and monitor his/her own work plan with very good outcomes;
- Excellent drafting and analytical skills required;
- Good knowledge of budget control and financial management;
Required Skills and Experience
Education:
- Be enrolled in a graduate school programme (second university degree or
- equivalent, or higher);
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
- Have graduated with a university degree as above, must start the internship within one-year of graduation;
Other Skills and Requiremnets:
- High command of computers skills (MS Word, Excel, Access, PowerPoint, Outlook, Adobe Acrobat and deal with web-based sites);
- Excellent writing skills;
- Sensitivity to confidential matters is required;
Language Requirements:
- Proficiency in written and spoken English;
Conditions:
- Internships within the UN system are unpaid and subject to conditions the applicant must get familiar with prior to signing his/her internship agreement;
- The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.
- UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months;
- UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship;
- Interns are not staff members and may not represent UNDP in any official capacity;
- Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance;
- The purpose of the internship is not to lead to further employment with UNDP but to complement an intern’s studies; therefore, there should be no expectation of employment at the end of an internship;
- More information available at: http://www.undp.org/internships.
Application procedure:
The application should contain:
- Brief Cover Letter (in English) stating interest in and qualifications for the post and your availability;
- Current and complete CV in English.
Candidates selected for interview must submit the following documents prior to the interview:
- Official letter from the University confirming enrolment in a degree programme;
- A written test may be conducted as part of the interview process.