Background

Background information:

The Ministry of Mahaweli Development and Environment (MMDE) with the assistance of the United Nations Development Programme in collaboration with the Department of National Planning (NPD), Ministry Irrigation and Water Management (MIWM) Ministry of Agriculture (MA), Ministry of City Planning and Water Supply and Ministry of Disaster Management, secured financing from the Green Climate Fund (GCF) to implement a USD 38.1 million project aimed at strengthening the resilience of Smallholder farmers in the dry Zone to climate variability and extreme events.

This Project will support the Government to implement integrated solutions to water management in three river basins in the Dry Zone of Sri Lanka. The Project aims to achieve higher levels of food, livelihoods and water security for flood and drought affected poor communities. GCF resources will be invested in improving access to irrigation and eco-system based agricultural practices, improved community managed drinking water infrastructure, scaling up decentralized drinking water systems and strengthening early warning, forecasting and climate advisories to protect farmers, particularly women from climate related impacts.

The Project will benefit 750,000 people living in the three river basins directly through investments in irrigation, drinking water and disaster risk management. Moreover, around 770,000 people living in these districts will indirectly benefit from the project interventions in capacities and early warning systems. Under this Project, which will be implemented from 2017 to 2024 UNDP will work with a number of government institutions to deliver the Project outputs and activities and measures its impacts.

The Project covers three key components:

1. Component 1: Climate resilient investment to rehabilitate small tank-based cascading systems and related infrastructure and facilitate sustainable, climate-proof agricultural practices in targeted areas;  
2. Component 2: Investments to increase access to and quality of drinking water in remote and rural areas through a multi-pronged partnership approach that seeks to replenish sources, build storage, purify contaminated water and address root causes of water quality issues;
3. Component 3: Improve community access to timely early warning for flood and drought to avoid losses and impacts on key livelihood assets. This includes the generation, coding, modelling, dissemination and access to weather related data/knowledge including advise and early warning.

Under the Component 02 of the Project, following key activities have been identified:

• New Community Managed Rural Water Supply Systems – 35 No.s;
• Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems (Large) – 70 No.s;
• New Water Purification and Treatment Systems to Communities, Schools and Health Centres (Small) – 55 No.s;
• Rainwater Harvesting and Recharging Systems – 4000 No.s;

(These outputs have been rationally allocated to the 07 districts while in the first phase of the Project the work is implemented in Puttalam, Kurunegala, Anuradhapura and Vavuniya districts while in the second phase of the Project the work will be implemented in Trincomalee, Mannar and Polonnaruwa.)  

The Project implementation modality includes a Project Management Unit established under the Ministry of Mahaweli Development and Environment with the Project Director, Deputy Project Director, Project Accountant and other project staff. UNDP as the responsible party for Project assurance will provide technical assistance to implement the Project. Under this, the service of a team of technical specialists will be provided by UNDP to facilitate the implementation of the Project. Further, a national level technical advisory committee will be established to obtain specialist’s advice to ensure integrated approach for climate resilient water management.

An important outcome expected from the Project’s interventions is an empowered farmer community who will manage their water and other natural resources using the cascade as the management unit. For this purpose, the Project plans to develop cascade water user organizations, whose responsibilities include, inter-alia, the management and allocation of water within a cascade in an equitable manner. Given the increased uncertainty of weather patterns, this is extremely important to mitigate both the droughts and the floods.

The Field Engineers for drinking water sector will be a part of the UNDP’s technical team for Project implementation on Component 02 of the Project; i.e. Investments to increase access to and quality of drinking water in remote and rural areas through a multi-pronged partnership approach aiming sustainability of the programme. 

Scope and Objectives:

The main objective of the assignment is to directly execute and implement the technical work in the field in consultation with other Responsible Parties in Component 2 of the Project;  in the selected 07 Project Districts; namely;

• The National Water Supply and Drainage Board;
• The Department of National Community Water Supply;
• The CRIWMP PMU/District staff and
• Egaged Community Support Organizations in the responsible Project districts;

to implement the Component 2 on Drinking Water Supply of the CRIWMP.

The Field Engineer will also be part of the UNDP’s technical team in the field for Project implementation and is responsible for executing, implementing, coordinating, liaising, monitoring and reporting of the work implemented by the above parties in the responsible Project Districts.

The Project Outputs under the Component 2: Drinking Water Supply includes;

• New Community Managed Rural Water Supply Systems – 35 Nos;
• Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems (Large) – 70 Nos;
• New Water Purification and Treatment Systems to Schools and Health Centers (Small) – 55 Nos;
• Rainwater Harvesting and Recharging Systems – 4000 Nos;

These outputs have been rationally allocated to the 07 districts while in the first phase of the Project the work is implemented in Puttalam, Kurunegala, Anuradhapura and Vavuniya districts in Year 2018 and in Trincomalee district from Year 2019.

The project has already mobilized a consultancy firm to carry out the Feasibility Studies, Detailed Designs, Procurement Documents and Construction Supervision Work of the New Community Managed Rural Water Supply Systems and Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems.  The Field Engineer is also expected to work together with these consultants to achieve the planned outputs.

Duties and Responsibilities

Responsibilities

1. Execution and implementation of the agreed models, programs and activities in field together with the responsible partners and other parties;
2. Assist to implement the agreed Annual, Quarterly and Monthly Work Plans and report the progress and implement remedies to overcome any short falls or setbacks;
3. Coordinate with the Project, CSO, NWSDB and DNCWS to present the agreed program and the progress to the relevant Provincial, District and Divisional level authorities;
4. Coordinate with Project, DNCWS, NWDB and CSOs for preparing Climate Resilient Water Safety and Security Plans, Emergency Response Plans including water source protection and Cascade level drinking water management plans;
5. Support the Project staff and CSO Field staff in technical matters related to drinking water supply outputs;
6. Other relevant tasks assigned by the Technical Coordinator and Technical Specialist for Climate Resilient Drinking Water Supply; UNDP.

New Community Managed Rural Water Supply Systems

1. Finalize the locations for the New Community Managed Rural Water Supply Systems (if not yet finalized) together with Project, NWSDB and DNCWS and support to obtain the relevant approvals at District/Province level;
2. Assist and coordinate with NWSDB relevant RSC Offices, O&M Offices and Ground Water Sections of RSCs and the appointed consultants to complete the;
   • Test pumping and simultaneous water quality testing of existing identified water sources;
   • hydro-geological investigations for new water sources;
   • obtaining land consents for construction and arranging a clear access for construction machinery;
   • construction of deep and shallow boreholes including the necessary consents and acceptance from the community and the land owners;
   • test pumping to determine the safe yield and quality of water in the sources; Submit a joint monthly report on progress of the above works together with the relevant NWSDB officers
3. Coordinate with the appointed consultants for feasibility and design of New Community Managed Rural Water Supply Systems to ensure the Feasibility Reports and Details Designs/Drawings/Specifications/BOQs are approved by relevant DNCWS and NWSDB offices and consented by the CBOs;
4. Ensure the lands identified for intakes, treatment works and reservoirs/towers, pump hoses etc. are surveyed and formally handed over to the CBO/DNCWS;
5. Obtain the relevant approvals and consents from local authorities, road authorities, power supply providers, environmental authorities etc; for the execution of the identified works;
6. Support and guide the DNCWS and district CSO to mobilize and train the relevant CBOs to achieve the required sustainability status and coordinate with the consultant to ensure the exchange of relevant technical and other data required for implementation of New Community Managed Rural Water Supply Systems according to the RWS Project Cycle and other agreements;
7. Guide and coordinate with DNCWS and CSOs to deliver all agreed capacity building and training programs to the CBOs and communities;
8. Coordinate with the appointed consultants, Project, NWSDB and DNCWS during the construction supervision period to ensure quality control and quality assurance of the awarded Works contracts;
9. Review and recommend payments for the appointed Consultants and Works contractors;
10. Liaise and coordinate with all parties to ensure the sustainability of the new RWS systems as well as the CBOs formed. 

     

    Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems

• Finalize the locations for the Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems, Schools and Health Centres (if not yet finalized) together with Project, NWSDB and DNCWS and support to obtain the relevant approvals at District/Province level;
• Assist and coordinate with NWSDB relevant RSC Offices, O&M Offices and Ground Water Sections of RSCs and the appointed consultants to complete the;

1. test pumping and simultaneous water quality testing of existing identified water sources;
2. hydro-geological investigations for new water sources;
3. obtaining land consents for construction and arranging a clear access for construction machinery;
4. construction of deep and shallow boreholes including the necessary land and other clearances;
5. test pumping to determine the safe yield and quality of water in the sources;.
6. Submit a joint monthly report on progress of the above works together with the relevant NWSDB officers.

• Coordinate with the appointed consultants for feasibility and design of New Water Purification and Treatment Systems to Existing Community Managed Rural Water Supply Systems, to ensure the Feasibility Reports and Detailed Designs/ Drawings/ BOQs are approved by relevant DNCWS and NWSDB offices;
• Ensure the lands identified for intakes, treatment works and reservoirs/towers, pump hoses etc. are surveyed and formally handed over to the CBO/DNCWS;
• Obtain the relevant approvals and consents from local authorities, road authorities, power supply providers, environmental authorities etc; for the execution of the identified works;
• Guide and coordinate with DNCWS and CSOs to deliver all agreed capacity building and training programs to the CBOs, schools, health centres and communities;
• Coordinate with the appointed consultants, Project, NWSDB and DNCWS during the construction supervision period to ensure quality control and quality assurance of the awarded Works contracts;
• Review and recommend payments for the appointed Consultants and Works contractors;
• Liaise and coordinate with all parties to ensure the sustainability of the new systems.

Water Purification and Treatment Systems to Schools and Health Centers

• Finalize the locations for the Schools and Health Centers (if not yet finalized) together with Project, NWSDB and DNCWS and support to obtain the relevant approvals at District/Province level;
• Execute and implement; in consultation with NWSDB relevant Offices, DNCWS, CSOs and others for; 
  1. Collection of all relevant technical and other data for preparing the relevant Feasibility Reports;
  2. test pumping and simultaneous water quality testing of identified existing water sources;
  3. hydro-geological investigations for new water sources and test pumping to determine the safe yield and quality of water in the sources;
  4. obtaining land consents for construction and arranging a clear access for construction machinery;
  5. construction of deep and shallow boreholes including the necessary land and other clearances;
  6. Submit a monthly report on progress of the above works.
• Coordinate with and obtain approval for the Feasibility Reports and Detailed Designs/ Drawings/ BOQs by relevant DNCWS and NWSDB offices;
• Ensure the lands identified for intakes, treatment works and reservoirs/towers, pump hoses etc. are surveyed and formally handed over to the relevant authorities;
• Obtain the relevant approvals and consents from local authorities, road authorities, power supply providers, environmental authorities etc; for the execution of the identified works;
• Guide and coordinate with DNCWS and CSOs to deliver all agreed capacity building and training programs to the schools and health centers;
• Coordinate with Project, NWSDB and DNCWS and carry out the construction supervision to ensure quality control and quality assurance of the awarded Works contracts;
• Review and recommend payments for the appointed Works contractors;
• Liaise and coordinate with all parties to ensure the sustainability of the new systems. 

Rainwater Harvesting and Recharging Systems

1. Finalize the locations for the Rainwater Harvesting and Recharging Systems (if not yet finalized) together with Project, NWSDB and DNCWS and support to obtain the relevant approvals at District/Province level and cluster them for an efficient implementation modality;
2. Coordinate with the Project, DNCWS and CSOs to prepare estimates, specifications and BOQs for the clustered RWH and Recharging systems to submit to PMU for procuring;
3. Guide and coordinate with DNCWS and CSOs to deliver all agreed awareness, capacity building and training programs to the target communities and households;
4. Coordinate with the DNCWS and CSOs during the construction supervision period to ensure quality control and quality assurance of the awarded Works contracts;
5. Review and recommend payments for the appointed Works contractors;
6. Liaise and coordinate with all parties to ensure the sustainability of the new systems.

Expected Deliverables

Output (a)  New Community water supply projects;

• Continuation From Year 2018 - 11 new RWS are in feasibility and design stage  (03 in Vavuniya, 03 in Puttalam, 03 in Kurunegala and 02 in Anuradhapura.) and the appointed water supply consultant is responsible for that work except in Anurdhapura where NWSDB carrying out this task. The construction work in the 11 new schemes are expected to commence in 2019 and upto 70% physical progress is anticipated by end 2019. 11 CBOs in above locations are expected to carry out operations and maintenance as per agreed plans;
• Planned for  Year 2019 - 20 new RWS Schemes are planned in year 2019; for which the water source investigations will commence  (07 in Vavuniya, 04 in Puttalam, 05 in Kurunegala and 04 in Trincomalee.).  This Activity is expected to be completed before end 2019. Feasibility and design work are to be commenced in all 20 new RWS Schemes in Year 2019.

Output (b) Advanced Treatment/ Filtration Systems: Large -  For Existing RWS Schemes;

• Continuation From Year 2018 - Feasibility and designs of another 15 existing RWS schemes which will be provided with advanced treatment/filtration facilities is in progress by the appointed water supply consultant. (03 in Vavuniya, 04 in Kurunegala and 08 in Anuradhapura.). The construction work of these 15 existing RWS schemes are to be completed by end 2019.
• Planned for Year 2019 - Locations will have to be identified in consultation with Responsible Parties for additional 15 existing RWS schemes which will be provided with advanced treatment/filtration facilities (05 in Anuradhapura, 05 in Kurunegala and 05 in Trincomalee.) in order to commence feasibility and designs by the appointed water supply consultant. The construction work in these 15 existing RWS schemes are expected to commence in 2019 and are to be completed by end 2019.

Output (c) Advanced Treatment/ Filtration Systems: Small for Hospitals & Schools;

• Planned for Year 2019 - Locations will have to be identified in consultation with Responsible Parties for 38 small advanced treatment/ filtration facilities planned to be installed in Hospitals & Schools in selected locations (13 in Vavuniya, 11 in Kurunegala, 09 in Anuradhapura and 05 in Trincomalee ). The construction work in these 38 locations are expected to commence in 2019 and are to be completed by end 2019.  

Output (d) Rainwater Harvesting Systems

• Continuation from Year 2018 - New Rainwater Harvesting Systems are been installed in 556 locations commencing from 2018.  (175 in Vavuniya, 165 in Puttalam, 171 in Kurunegala and 45 in Anuradhapura.) The completion reports of these 556 RWH systems have to be documented.   
• Planned for Year 2019 - 1420 New Rainwater Harvesting Systems are planned to be installed, commissioned with relevant completion documentation by end 2019.  (370 in Vavuniya, 290 in Puttalam, 320 in Kurunegala, 300 in Trincomalee and 140 in Anuradhapura.)

Deliverable 01 – Inception report about the ground situation identifying the issues and challenges and proposing suitable remedial actions to address the identified issues and challenges

Deliverable 02 – Report on finalize locations for small filters, conduct water quality tests and carryout social and technical feasibility to install and operate the outputs planned for 2018.

Deliverable 03 – Progress Report on final beneficiary selection on rainwater harvesting tanks

Deliverable 04 – Progress Report on installation of advanced filtering systems for the existing Rural Water Schemes

Deliverables 05 – Progress Report on installed and commissioned of Rain Water harvesting Tanks with relevant completion documentation.  (370 in Vavuniya, 290 in Puttalam, 320 in Kurunegala, 300 in Trincomalee and 140 in Anuradhapura.),

Deliverables 06 – Report on locations to be identified in consultation with Responsible Parties for 38 small advanced treatment/ filtration facilities planned to be installed in Hospitals & Schools in selected locations (13 in Vavuniya, 11 in Kurunegala, 09 in Anuradhapura and 05 in Trincomalee ).

Deliverables 07 – Work completion reports on commissioning of advanced filtering systems of existing RWS

Deliverables 08 – Progress report on construction of 11 new Rural Water Schemes.

Deliverables 09 – Progress report on selection and finalizing of locations and water sources for New Rural Water Schemes planned for 2019

Deliverables 10 – work completion reports commissioning of small and advanced fileting systems planned for 2019

Competencies

The Consultant Profile

The successful candidate will have a background in engineering, with strong communication/writing skills and an interest to work in rural water supply sector in Sri Lanka

Experience:

• At least 02 years of experience of working in related field, experience in Community based WASH projects would be an added advantage;
• Experience in working with international organizations;
• She/he should have good knowledge on;
  • Rural Water sector and Sri Lankan context in the sector;
  • Knowledge on using of participatory tools and methodologies shall be an added advantage.

Languages/ Other:

• Excellent written and spoken knowledge of English;
• Fluency in Sinhala and/or Tamil is an additional requirement;
• Good computer literacy including Microsoft Office.

Competencies:

• Excellent organizational skills;
• Strong analytical skills exceptional ability in communication and networking, negotiations and writing;
• Ability to prepare publications, reports and presentations;
• Ability to manage and work with a multidisciplinary and multicultural team;
• Ability to seek and apply knowledge, information and best practices from multiple sectors;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Excellent written communication skills, with analytic capacity and ability to synthesize relevant collected data and findings for the preparation of case studies and progress reports;
• Excellent leadership, coordination and team working skills;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Flexibility and ability to operate in different cultural settings and with a variety of stakeholders; culturally and gender sensitive;
• Good team player who has ability to maintain good relationships.

Required Skills and Experience

Education:

Basic Degree in Civil Engineering or Equivalent qualifications with at least 02  years experience in Water Supply or other related fields.

HOW TO APPLY

To apply please access UNDP Jobs site http://jobs.undp.org .

The application should contain:

•     Cover letter explaining why you are the most suitable candidate for the advertised position;

• Updated CV to include qualifications/competencies and relevant past experience in similar assignments and contact details of 2 professional referees who can certify your competencies, professionalism, quality of writing, presentation and overall suitability to this TOR.

•   Individual consultants will be evaluated based on a combination of factors including CV, interview and financial proposal, and the offer which gives the best value for money for the UNDP will be selected;

•     Please send the Financial Proposal separately (Annex-A) Offerors Letter to UNDP Confirming Interest and Availability, to the following e-mail address:  consultants.lk@undp.org stating the vacancy number/position in the subject line.

FINANCIAL PROPOSAL  

All Inclusive lump sum Fee: LKR (___________________________________)

Amount in words:

Note: Payments will be based on invoices on carry out the duties/responsibilities i.e. upon delivery of the services specified in the TOR and certification of acceptance by the UNDP. The applicant must factor in all possible costs in his/her “All Inclusive Lump Sum Fee”. The financial proposal should include his/her consultancy and professional fee, honorarium, communication cost such as telephone/internet usage, printing cost, return travel from home to office, ad-hoc costs, stationery costs, and any other foreseeable costs in this exercise. No costs other than what has been indicated in the financial proposal will be paid or reimbursed to the consultant. The UNDP will only pay for travel and accommodation outside the Duty Station outside of this TOR on actual basis and on submission of original bills/invoices and on prior agreement with UNDP officials.

For an Individual Consultant who is of 65 years of age or older, and on an assignment requiring travel, be it for the purpose of arriving at the duty station or as an integral duty required under the TOR, a full medical examination and statement of fitness to work must be provided.Such medical examination costs must be factored in to the financial proposal above.

• To apply please access UNDP Jobs site http://jobs.undp.org.

The application should contain:

• Cover letter explaining why you are the most suitable candidate for the advertised position and a brief methodology on how you will approach and conduct the work;
• Updated CV to include qualifications/competencies and relevant past experience in similar projects and contact details of 3 professional referees who can certify your competencies, professionalism, quality of writing, presentation and overall suitability to this TOR;
• Individual consultants will be evaluated based on a combination of factors including cover letter, the credentials on offer and brief interview (optional) and the offer which gives the best value for money for the UNDP;
• Please send the Financial Proposal separately to the following e-mail address: consultants.lk@undp.org  stating the vacancy number/position  in the subject line.

PAYMENT FOR SERVICES

Payments will be based on milestones certified by the Technical Advisor – CRIWMP and payment Milestones will be as follows:

1. 28th March 2019 - 10% of the total payment after completion of Deliverable 01;
2. 30th April 2019 – 10% of the total payment after completion of Deliverable 02;  
3. 31st May 2019 – 10% of the total payment after completion of Deliverable 03;
4. 5th July 2019 – 10% of the total payment after completion of Deliverable 04;
5. 15th August 2019 – 10% of the total payment after completion of Deliverables 05;
6. 20th September 2019 – 10% of the total payment after completion of Deliverables 06;
7. 31st October 2019 – 10% of the total payment after completion of Deliverables 07;
8. 15th December 2019 – 10% of the total payment after completion of Deliverables 08;
9. 30th January 2020 – 10% of the total payment after completion of Deliverables 09;
10. 25th February 2020 – the remaining 10% of the total once the final Report covering the progress of the work, lessons learnt, including case studies and recommendations to improve the social development of the Project.

Qualified women and members of minorities are encouraged to apply.

Incomplete applications will not be considered. Please make sure you have provided all requested materials.