National Consultant for Local Governments’ Urban Planning/Cadaster Departments


Location : Travel to Sarajevo, Doboj and Bihac/Prijedor, BOSNIA AND HERZEGOVINA
Application Deadline :17-Mar-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Duration of Initial Contract :20 March – 20 December 2019 (maximum 20 expert days)

Background

Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention launched in 2016, in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors.
The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:

  • Outcome 1: Supported local governments apply effective development management systems characterized by stronger oversight of the legislative and greater accountability towards the citizens.
  • Outcome 2: Citizens and businesses in target localities benefit from good quality services provided by LGs in the economic and environmental sectors.
  • Outcome 3: Improved regulatory framework at higher and local government levels.

The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.
The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).
Within its Local Government component, MEG Project is supporting its partner local governments (municipal councils and administrations) to establish sound public policy and performance management systems through improved structures, regulatory frameworks, capacities and attitudes by municipal employees and elected officials. This entails reform-type of efforts by municipal leaderships and employees, towards more effective and citizen-centred municipal governance and service delivery.
The overall objective of this consultancy is to strengthen the capacities of respective LGs’ departments in charge of Urban Planning and Cadastral Affairs, thus enhancing municipal overall performance when it comes to successful implementation of the municipal development strategies.
 


Duties and Responsibilities

National Consultant for LG Urban Planning/Cadaster Departments  (hereafter: the Consultant) is expected to perform a needs-assessment in 18 MEG partner LGs, and their relevant Urban Planning/Cadaster Departments. After the initial identification of potential capacity gaps, the Consultant will report on findings and provide adequate recommendations and implementation timeline. Recommendations will include both technical assistance requirements as well as requirements in terms of necessary equipment that may be crucial to facilitate more efficient and effective functioning and service-delivery by the Urban Planning/ Cadaster Departments. After a consultation process with the MEG Project team, the Consultant will propose suitable technical assistance and provide inputs for the development of relevant terms of reference. Later, the Consultant will assist the Project team in the design and development of corresponding training modules and provide limited quality assurance in the implementation phase. Concretely, the Consultant will be responsible for the following tasks:

Task 1: Desk review and Assessment Survey Report
The Consultant is expected to perform a desk review of all documents relevant for the consultancy. S/he is expected to get familiar with relevant LG policies and individual Urban Planning/Cadaster Departments work plans, Performance Management Assessment reports and relevant indicators, as well as with other key MEG project documents.
Upon desk review, the Consultant will, in consultation with the Project team, design and implement an assessment-survey specifically targeting LG capacities and needs within the Urban Planning/Cadastral Department.  The survey will address both technical assistance requirements and requirements in terms of equipment. The Project team will facilitate completion of the assessment by the LGs in a timely manner. Once the survey results are available, the Consultant will perform an analysis of findings and prepare a report, clearly identifying LG capacity gaps, actual needs, and the implementation timeline. Individual follow-up phone calls with LG representatives and/or email exchanges is foreseen during this phase. As a part of the report, the Consultant will propose grouping partner LGs with similar needs for easier technical assistance provision at a later stage.
It is envisaged that this task will be delivered by 10 April 2019 and the level of effort will not exceed 8 expert days.
Task 2: Support to TA Design and Development
The Consultant’s concrete and specific input is expected in the design of relevant MEG project technical assistance to its partner LGs for 2019-2020. This will be done by providing technical support to the Project team in the process of ToR preparation, and later, during the specific TA design, and development of the relevant training modules to ensure capacity building of the targeted LGs.
It is envisaged that this task will be delivered by 30 June 2019 and the level of effort will not exceed 6 expert days.

Task 3: Quality Assurance and Reporting
The Consultant will provide limited quality assurance to the MEG project team during the implementation phase. This will be done by reviewing drafts of relevant LG outputs, providing feedback and by assessing the actual training delivery to partner LGs. At least two field visits during the training sessions are envisaged, i.e. one to Doboj and another one to Bihac/Prijedor area. Feedback on findings and recommendations will be provided first in an interim-report, due by 30 September 2019, and later in the final report to be submitted by 20 December 2019.
It is envisaged that this task will be delivered by 20 December 2019 and the level of effort will not exceed 6 expert days.

Deliverables/outputs

Deliverables / outputs # of days per task Due date Percentage
Task 1: Desk review and Assessment Survey Report

  • Desk review performed;
  • Designed assessment survey for mapping LG needs and capacities and approved by the MEG project. The survey must collect information on the needs in terms of TA but also the needs in terms of equipment;
  • Analysis report on LG capacity gaps, actual needs and implementation timelines, as well as relevant set of recommendations, prepared and accepted by the MEG project team. The report must include requirements regarding TA but also requirements in terms of equipment. 8 10 April 2019 40%

Task 2: Support to TA Design and Development

  • Concrete and specific technical input provided during the phase of ToR preparation and TA design;
  • Developed training modules for 2019-2020, approved by the MEG project team. 6 30 June 2019 30%

Task 3: Quality Assurance and Reporting

  • Quality assurance on key LG outputs provided in the form of constant informal feedback.
  • Quality assurance on key LG outputs and training delivery provided in the form mid-term report. The mid-term report accepted by the MEG project.
  • Final report prepared and accepted by the MEG project. 6 20 December 2019 30%


Competencies

Corporate Responsibility and Teamwork:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Plans, prioritizes and delivers tasks on time.
  • Strives for and promotes excellence in performance continually;
  • Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;

People Skills:

  • Recognizes and responds appropriately to the ideas, interests, and concerns of others;
  • Ensures others’ understanding of, involvement in, and adaptation to a change process.

 Results-Orientation:

  • Plans and procedures quality results to meet established goals.

Communication:

  • Formulates written information clearly and persuasively;
  • Shares information openly with co-workers and partners while using discretion to protect confidences;
  • Strong communication skills;
  • Presents information in a clear and articulate manner.

 Job Knowledge and Expertise:

  • Sound knowledge of the M&E,
  • Strong analytical skills;
  • Strong presentation skills;
  • Advanced writing skills,
  • Strong facilitation and coordination skills;
  • Executes day-to-day tasks systematically and efficiently;
  • Initiative and sound judgment.
  • General understanding and familiarity with the local administration, environment and strategic development terminology will be considered an asset. 
     


Required Skills and Experience

Academic Qualifications/Education

  • University degree in urban-planning studies, construction engineering, public administration, development policy, law or related field. Relevant Master degree would be considered an asset.

Experience

  • At least 5 years of public administration experience, preferably at LG level
  • At least 3 years of working experience in the urban-planning/cadaster sector, preferably at LG level.
  • At least 1-year experience in the assessment and analysis of public documents and regulations.
  • Demonstrated understanding of relevant LG competences.

Languages Requirements

  • Fluency in English and official languages of people of BH.

 

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

  • * Technical Criteria weight-70%
  • * Financial Criteria weight- 30%

Documents to be Included When Submitting the Proposals

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Financial Proposal

Lump sum contracts

  • The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable deliverables (i.e. number of hours providing translation). Payments are based upon output, i.e. upon delivery of the services specified in the TOR.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including costs of travel, per diem, and number of anticipated working hours with fee/hour).

Travel: All envisaged travel costs must be included in the financial proposal.

Evaluation

Shortlisting/ Qualification Criteria
Criteria Points

  • Relevant Education (university degree in urban-planning studies, construction engineering, public administration, development policy, law or related field) - Max 10 points (6 points relevant BSc/BA, +up to 2 points for relevant MSc/MA; + up to 2 points for relevant PhD).
  • Relevant professional experience (at least 5 years of experience) - Max 15 points
  • Knowledge of English and languages of BiH people - Max 5 points

Criteria Weight Max. Point
Technical 70% 70
Work experience with public administration, preferably at LG level (at minimum 5 years), 25% 25
Work experience in the urban planning or cadastre, preferably at LG level (at minimum 3 years), 25% 25
Work experience in the assessment and analysis of public documents and regulations (at least 1 year), 20% 20
Financial 30% 30

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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