National Communication Officer


Location : Dili, Timor Leste
Application Deadline :03-Apr-19 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
18-Mar-2019
Duration of Initial Contract :62 working days,
Expected Duration of Assignment :18 March 2019 – 31 May 2019

Background

A.POST DETAILS

Post Title:

National Communication Officer

Agency/ Project Name:

Strengthening Governance and Service Delivery PNTL Project

Period of Assignment/ Services:

62 working days, 18 March 2019 – 31 May 2019  

Country of Assignment:

Dili, Timor-Leste

Starting Date  

18 March 2019

 

B.PROJECT DESCRIPTION:

The ‘Timor-Leste National Police – Strengthening Governance and Service Delivery’ project builds on previous support to key PNTL managerial and administration functions by supporting systemic changes at the central level and ensuring this translates into delivering tangible results at the local level.

To enable the key National Police administration departments improve their governance and service delivery role, the project will strengthen the capacity of the national police to manage human, financial, logistical and ICT resources, along with improving transparency and community engagement.

Key components of finance, legal services, internal audit and inspection, and gender have been included in this reformulated project, in order to strengthen key PNTL governance functions. This will allow for improvements in capacity to be monitored and reported on and to facilitate compliance with existing legislation and development of a legal framework. Legal services will be phased in subject to establishing agreements on how PNTL legal services will complement those provided at the Ministry of Interior level. A service delivery output targeting district level will ensure a community level focus, particularly in the priority area of service delivery to victims of gender based violence.


 


Duties and Responsibilities

  1. OBJECTIVE OF THE ASSIGNMENT/SCOPE OF SERVICE

Under the supervision of the Project Manager, the Communication Officer is expected to perform the following tasks:

  • Organize and conduct the communication component of project activities/events including drafting the background notes, media relations, taking photos, preparing talking points, invitations and press-releases
  • Produce quality and appropriate information materials for outreach to different audiences (Monthly newsletter, social media update, identify and write project success stories and project factsheet)
  • Edit and design all the documents to be shared externally or published by UNDP – PNTL project
  • To train PNTL Public Relations Office related to Photo and Video skills
  • May be requested by Project Manager to do other task

 

 

  1. EXPECTED OUTPUTS AND DELIVERABLES

NO.

 

Deliverables/Outputs

Estimated Duration

Target Due Dates

Review & Approvals Required

1

Deliverable 1.

Submission of 1st  newsletter on Project’s achievement 1st quarter 2019, 1 outreach material on Gender

20 working days

06 April 2019

 

2

Deliverable 2. 1 Report Video production on Project achievement for 2017 to 2019, 1 Training to PNTL Public Relation Office’ staffs on Photo shoot and video skills

22 working days

27 April 2019

 

3

Deliverable 3. Submission of 2nd newsletter  on project’s achievement in 2nd quarter 2019 with 2 success stories

20 working days

16 May 2019

 

Total number of days

62 working days

 

 


Competencies

  1. INSTITUTIONAL ARRANGEMENTS

The selected consultant will work under Project Manager for the PNTL Project . The consultant should use his/her own computer/laptop for the assignment, the office will provide access to internet to facilitate communication. Other logistical costs (local transport, communication, logging, etc. must be included as part of the financial proposal of the consultant). 

  1. DURATION OF ASSIGNMENT

The assignment will be for a period of 62  effective working days between March 2019 to May 2019 in Timor-Leste.

The consultant must be available for regular meetings with the programme unit and other meeting with the Project and Programmes Manager as well as line partners for consultation and discussion purposes. Arrangement for such visits will be coordinated by the consultant with the project team based on project work plan/schedule.

 

  1. DUTY STATION

Dili, Timor-Leste with travel to other municipalities.


Required Skills and Experience

A.QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

 

Education:

Bachelor’s Degree or equivalent in Communication, Media Studies, Journalism or related field.

 

Professional Experience:

  • Minimum 1 years of relevant experience in communications and media. Experience with International Organizations and UN especially in Timor-Leste is an asset

Language Requirements:

  • Fluently in spoken and written English and Tetun;

 

Other Competencies:

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels;
  • Ability to communicate and function effectively in an international, multicultural environment;
  • Ability to work effectively in a team.

 

  1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section C, supported by a breakdown of costs as per the template provided.

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

 

 

 

Schedule of payments

  1. March: 30% of payment upon completion of deliverables #1
  2. April: 50% of payment upon completion of deliverables #2
  3. May: 20% of payment upon completion of deliverables #3

 

C.RECOMMENDED PRESENTATION OF OFFER

Individual consultants interested in the assignment must submit the following documents to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; you can download here http://procurement-notices.undp.org/view_notice.cfm?notice_id=53628
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; you can download here http://procurement-notices.undp.org/view_notice.cfm?notice_id=53628 
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

 

D.CRITERIA FOR SELECTION OF THE BEST OFFER

 

The candidates will be evaluated based on the following methodology:

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Only candidates obtaining a minimum of 49 points of the technical criteria will be considered for the financial evaluation.

 

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

Bachelor’s Degree or equivalent in Communication, Media Studies, Journalism or related field.

 

30

30%

Years of Experience and Knowledge of Sector:

Minimum 1 years of relevant experience in communications and media. Experience with International Organizations and UN especially in Timor-Leste is an asset

25

25%

Fluently in spoken and written English and Tetun;

 

15

15%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

 

  1. APPROVAL

This TOR is approved by:


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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