Background
UNDP Office of Audit and Investigations (OAI) is responsible for provision of internal audit and investigations services to UNDP and its affiliated entities. The core mandate of OAI is to provide independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls and advisory services designed to add value and improve the operations of UNDP and its affiliated entities.
Audits are carried out in accordance with annual work plans, and in accordance with the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics established by the Institute of Internal Auditors. The audit process generally includes three phases – planning, field execution, and reporting.
The OAI Regional Audit Center for North, West and Central Africa (RAC NWCA) based in Senegal needs to engage an experienced auditor on contract to take part in the audit of UNDP Office in Togo with the fieldwork taking place from 17 to 28 June 2019.
Duties and Responsibilities
Nature of Services and Scope of Work
The contractual auditor would participate as a team member and assist OAI RAC-NWCA in conducting an audit assignment at UNDP Office in Togo. The service and scope of work include followings.
Tasks of consultants:
The main tasks of the consultants are to perform specific audits of country office operations or other activities. The audit consultant will be required to perform all the steps of the CO Audit guide (See Annex A), for the audit areas assigned. The main tasks of the consultant include, among others:
- During the planning phase
Using OAI Country Office Audit Guide (COAG), previous audit reports, programme and financial information available in the ERP and other systems, and information solicited from the headquarters and the Office itself, pertinent to the task conduct an assessment of the assigned audit area, consider risk factors and develop detailed audit planning memorandum (APM) for the audit assigned areas of operation for use in the field execution phase.
- During the field execution phase
Conduct interviews and tests as necessary, in accordance with accepted auditing standards, and make conclusions on the adequacy of internal controls and the remedial action that may be required to correct any deficiencies that may be identified. Findings are discussed and confirmed with the client (staff and management).
Audit work, results, findings and support are discussed daily with the Audit Team Leader.
Document the best practices if encountered in the assigned area.
Liaise and meet with staff and other personnel from the UNDP Office in Togo, as well as with counterparts, and the beneficiary communities. In exercising this, the utmost professional conduct is expected.
Prepare draft exit meeting notes of audit issues for clearance by the Audit Team Leader.
Present and discuss the findings and observations with the senior managers of the office during the audit exit meeting prior to the departure of the audit team from the Auditee’s Office at the end of the audit fieldwork.
- During the reporting phase
Prepare and finalize the working papers and draft audit report in accordance with standard operating procedures taking into account comments received from the auditees and the country office management during the exit meeting.
Draft report is to be finalized within two weeks from the end of the audit fieldwork.
Working papers need to be completed and entered in OAI’s audit documentation repository, SHAPE within two weeks from the end of the audit fieldwork.
Perform any other task for the timely completion of the audit mission, as required.
Expected Outputs and Deliverables
Set of inputs to the Audit Planning Memo:
Complete set of working papers for each area assigned to the consultant;
Draft Exit Meeting Notes detailing the findings regarding the audit sections assigned to the consultant;
Participation, presentation and discussion with management during the Exit Meeting of the findings and recommendations related to the areas assigned to the consultant;
Draft report for management comments covering the audit sections assigned to the consultant; and
A final internal audit report for the areas assigned.
Competencies
Core Values & Ethics:
Demonstrates integrity and fairness.
Display cultural sensitivity.
Shows strong corporate commitment.
Complies with UN, rules, and code of conduct.
Team player with ability to work under pressure and within set deadlines.
Task Management Skills:
Produces timely, quality outputs.
Exercises sound judgment/analysis.
Ability to handle multiple tasks.
Communications:
Writes clearly and convincingly.
Speaks clearly and convincingly.
Has good presentation skills.
Listens actively and responds effectively.
Professional:
Demonstrates ability to perform in accordance with the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics established by the Institute of Internal Auditors.
Technical Competencies:
Demonstrates ability to use and apply the following technical process applications, in order to improve the efficiency and effectiveness of OAI services:
Microsoft office suite.
Database applications.
Enterprise Resource Planning system.
Required Skills and Experience
Qualification:
Advanced university degree in accounting, audit, business administration, commerce or related field; or a first level degree combined with a professional accounting, auditing or related designation (CA, CPA, CIA, CISA, CFE, ACCA).
Minimum of five years of audit experience, preferably in internal audit, or other directly relevant experience, after professional certification. Experience at the international level would be an advantage.
Experience in the conduct, analysis and documentation, of corporate level risk assessments for use in development of audit plans would be an advantage.
Experience with the United Nations, nont-for-profit organization, non-governmentatl organizations (NGO) is highy desirable.
Language requirements:
- Fluency in English is required (excellen drafting skill in English is required)
- Good knowledge in French is required.
How to apply:
Deadline for application is 15:00 (EST), 8th March 2019
Part 1: Interested consultants must apply through UNDP job site and submit the following documents/information to demonstrate their qualifications:
Cover Letter - Use the cover letter part provided in the website to explain why you are applying for the position and highlighting any factors that are particularly relevant to your application;
Latest personal CV or P11 - list all working experience and highlight the experience from similar projects and email, telephone and any other contact details for 3 referees. Blank P11 is provided in Annex D.
TOR, financial proposal template and P11 template are posted in UNDP Procurement Website . Click the link : http://procurement-notices.undp.org/view_notice.cfm?notice_id=53697
Part 2: Applicants who are long-listed will be contacted and asked to submit their financial proposal to a designated email address within the given deadline.
Financial proposal template - indicating the proposed daily fee rate in US$ and using the Financial Proposal form provided in Annex C.
Applicants should download and use the template, as and when they are asked to submit their financial proposal to the designated email address.