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National Local Governments Consultant for North-East Cluster
|Location :||BOSNIA AND HERZEGOVINA|
|Application Deadline :||24-Mar-19 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Duration of Initial Contract :||31 March 2019 - 31 March 2020|
|Expected Duration of Assignment :||Maximum 26 expert days|
Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention launched in 2016, in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors.
The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:
The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.
The overall objective of this consultancy is to strengthen the planning, reporting and implementation capacities of all LG departments; introduce new innovative approaches; recognize, improve and promote existing good LG practices; match the LGs with advanced approaches to the ones still lagging behind; and subsequently to enhance municipal overall performance when it comes to successful, transparent and efficient implementation of municipal development strategies. To this end, a National LG Consultant for North-East Cluster (hereafter: the Consultant) will be contracted.
Duties and Responsibilities
As the basis for his/her work, the Consultant will become familiar with the relevant sections of the MEG project prepared municipal Performance Management Assessment (PMA) reports i.e. results, findings, recommendations and means of verification that are relevant to local administration performance, as well as with the MEG project developed Methodology for Performance-based Financial Assistance to MEG partner LGs and the concrete, evidence-based progress made by partner LGs in 2017 and 2018. All these inputs will be provided by the MEG team. Significant level of coordination with other Project engaged consultants, i.e. consultants working with Municipal Councils (MC) and working on Citizen Participation (CP) working groups will be required at this stage. Coordination of all consultants will be managed by the MEG project team.
Furthermore, the Consultant will, jointly with the LG consultant for the North-West Cluster, and in close cooperation with the CP and MC consultants, prepare at least five (5) advanced thematic training modules, specifically targeting identified LG performance gaps. The idea is to tackle one single topic from three different perspectives - i) the perspective of an LG employee, ii) municipal councilor and iii) that of an average citizen, thus increasing their mutual understanding and strengthening capacities of all participating actors.
These training modules will be delivered during joint one-day thematic sessions, organized by the MEG project for LG representatives, municipal councilors and CP working group members. These sessions shall involve presentations, exercises and exchange of good practices, as well as thematic discussions. The sessions will be organized at central cluster locations and will include matching the advanced LGs, as mentors, with the ones that need further assistance in identified segments. All logistics will be provided by the Project team.
Moreover, the Consultant will be directly responsible for the delivery of further technical assistance in line with the relevant PMS indicators to local administrations of the 9 targeted partner LGs in the North-East Cluster i.e. Doboj, Gracanica, Gradacac, Kalesija, Tešanj, Teslic, Tuzla, Prnjavor and Žepce. Also, he/she will closely monitor and facilitate the above referenced LG mentoring approach. All the technical assistance will further address the issues and gaps identified in the performance of the LGs and facilitate sustainability of the already achieved results.
The Consultant is expected to firstly perform a desk review of the background documentation, get him/herself acquainted with individual PMA reports, individual LGs’ performance-based financial assistance evaluation results, annual consultancy reports on the individual LG progress within their own and performance of MCs and citizen participation activities, etc. All relevant documentation will be provided by the Project team.
Based on the initial findings, conclusions and recommendations, as well as the input from the Project team, the Consultant will, jointly with the other Project engaged consultants, identify five themes for joint thematic sessions to which he/she will significantly contribute during the tenure of his/hers assignment in 2019. This will be done during one-day joint meeting with the Project team in Sarajevo.
Once the themes are agreed upon in close cooperation with other consultants, the Consultant will design and deliver the thematic training, specifically prepared to provide perspective of public employees’, as well as municipal councillors and CP working group members’, while other consultants will tackle the same theme from their perspectives, following the same storyline.
Therefore, it is expected that the Consultant will assist in developing at least five different themes, and jointly with other consultants deliver up to eight training sessions at several locations within the allocated cluster.
Also, the Consultant will be responsible for identification and collection of best practices and will suggest matching appropriate mentor LGs with the lagging LGs.
Supplementary one-on-one technical assistance to partner LGs will be organised from long distance (skype, email, phone communication).
More specifically, the Consultant will have the following tasks:
Task 1: Desk review and Development of Five Training Modules
After the initial desk review of relevant documentation provided by the MEG Project, and consultations with the other Project engaged consultants, the Consultant is expected to propose 5 to 8 possible themes for the joint LG training sessions, and to share them with the Project team, in one TA coordination meeting in Sarajevo.
After the coordination meeting, the Consultant (and each other CP/MC/LG consultant) will be clearly tasked with five themes to which he/she will directly contribute during the development of the training modules for 2019. The Consultant will closely work with the other consultants during the thematic training development phase.
It is envisaged that this task will be delivered by 31 May 2019 and the level of effort will not exceed 5 expert days.
Task 2: Joint Thematic Training Delivery
Once the developed training modules are vetted by the Project team, the Consultant will, together with other consultants, propose which LGs could be mentors for each of the thematic areas, and identify which LGs need to receive the referenced training.
Also, the Consultant will, jointly with CP and MC consultant, deliver at least five but not more than eight thematic training sessions, following the five agreed specific themes. In order to be cost-efficient, some of the themes might be offered centrally for all partner LGs from both clusters, depending on the number of expected participants. On the other hand, should interest be larger than expected, it is possible that some of the themes will be delivered up to three times within the same cluster. All logistics will be provided by the MEG project team.
It is envisaged that this task will be delivered by 20 December 2019 and the level of effort will not exceed 10 expert days.
Task 3: Limited technical assistance
Throughout the consultancy the Consultant is expected to provide limited technical assistance to 9 partner LGs, through email, telephone and skype communication.
It is envisaged that this task will be delivered by 31 March 2020 and the level of effort will not exceed 9 expert days.
Task 4: Reporting
The Consultant will prepare one interim report and one final report, clearly identifying LGs progress against relevant PMS indicators and providing relevant recommendations for potential improvements in both.
It is envisaged that this task will be delivered by 31 March 2020 and the level of effort will not exceed 2 expert days.
Task 1: Desk review and Development of Five Training Modules
Task 2: Joint Thematic Training Delivery
Task 3: Limited Technical Assistance
Task 4: Reporting
a. Corporate Responsibility and Teamwork:
b. People Skills:
e. Job Knowledge and Expertise:
Required Skills and Experience
Financial criteria: Weight: 30%, Maximum points: 30;
Shortlisting/ Qualification Criteria:
Individual consultants will be evaluated based on the following methodology:
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
Applicants are required to submit an application including:
1. Completed and signed the Offeror’s template Confirming Interest and Availability (please follow the link: https://popp.undp.org/_layouts/15/WopiFrame.aspx?sourcedoc=/UNDP_POPP_DOCUMENT_LIBRARY/Public/PSU_%20Individual%20Contract_Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx&action=default);
2. Latest personal CV, including past experience from similar projects, and email, telephone and any other contact details for references;
3. Financial proposal which will separately specify professional fee, indicating number of anticipated working days, travel costs (air-ticket or use of private vehicle), living allowance, and all other applicable costs.
Please scan all above mentioned documents and upload as one attachment only online through this website.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.