Background
UNDP Global Mission Statement
The United Nations Development Programme (UNDP) is the UN’s global development network - an organization connecting people around the world to knowledge, experience and resources to help build a better life. UNDP is on the ground in 166 countries, working with national counterparts to develop in-country solutions to national and global development challenges.
UNDP Afghanistan Mission Statement
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. In partnership with the Government of the Islamic Republic of Afghanistan (GIROA), other UN agencies, the donor community and other development stakeholders, UNDP works to positively impact the daily lives of Afghan citizens.
Over recent years, UNDP in Afghanistan has assisted the adoption of the Afghanistan Constitution, supported Presidential, Parliamentary and Provincial Council elections, and has provided capacity-building support for the legislative, judicial and executive arms of the State. Major demobilization, disarmament, rehabilitation (DDR) and area-based livelihoods and reconstruction programmes have been implemented nationwide. Partners have included Ministries, Government agencies and commissions at both national and sub-national levels.
UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan (UNAMA) and the UN system to maximize the impact of its development efforts on the ground.
Based on consultations between UNDP, the GIROA and donors conducted during 2017, a growing view emerged that the scope of LOTFA should be expanded to include the entire justice chain (police, courts and prisons) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Simultaneously, the LOTFA structure has been revised to bring it more in line with international standards and best practices on Trust Fund management and administration. Consequently, it is proposed that LOTFA will be administered through UN Multi-Partner Trust Fund (MPTF) modalities from the first quarter of 2019 i.e. multi-partner financing instruments that quickly move from commitment to action to results, helping those most in need
The new Trust Fund Terms of Reference (TOR) and Strategic Framework have been approved by the LOTFA Steering Committee. As the revised LOTFA TOR becomes effective, management arrangements for the Trust Fund will be finalized.
Organizational context of the position:
Ineffective and unclear airport coordination hurts response times and costs lives during a crisis. The establishment of a Joint Operations Center (JOC) at Hamid Karzai International Airport (HKIA) in Kabul is urgently needed to help harmonize and coordinate among over 70 relevant police, security, military, civilian and emergency support agencies operating at the airport, to ensure a swift and effective response in an emergency. The Afghan Ministry of Interior (MOI) and Afghan Border Police (ABP) have repeatedly highlighted an urgent need for additional coordination facilities at Kabul Airport to act as both a daily communications hub, as well as an emergency crisis center and situation room during an insurgent attack or other disaster (plane crash, hijacking, earthquake, etc).
Throughout the assignment, the consultant will work in close coordination with UNDP’s Rule of Law & Human Security (ROLHS) Unit, the TSM Project, MOI, ABP and international partners.
Duties and Responsibilities
Objectives of the assignment
Working under overall supervision of the TSM Project Manager and direct supervision of the Senior Police Advisor and in close collaboration with the UNDP Rule of Law & Human Security (ROLHS) Police Advisory Team and the ROLHS Monitoring & Evaluation Team, the consultant will review and assess security systems/equipment at Kabul airport, identify gaps and recommend suitable equipment (with specifications);
In consultation with the Afghan Border Police and other international and national partners, assess the viability of a proposed airport Joint Operations Center (JOC) to coordinate the streamlining of communications for security and other agencies at the airport
Findings are to be presented in the form of a comprehensive and data-driven report, to clearly indicate specifications and quantities;
Following consultations with government and international counterparts, the consultant will prioritize and rank other activities UNDP could implement to support improved coordination and security at Kabul airport. These recommendations should be supported by relevant data, and should include cost estimates, timelines, and an overview of key risks and challenges, as well as a focus on how to make all activities fully sustainable;
- The consultant shall review and provide security related technical inputs to the design of the JOC and suggest improvements to maximize the effectiveness of airport coordination systems across agencies working at the airport.
- In consultation with the Afghan Border Police, Afghan Civil Aviation Authority, other relevant agencies, subject experts, and international stakeholders, the consultant will undertake the following activities:
Review available data on Kabul airport, as well as international best practices on Joint Operations Centers (also known as Emergency Operations Centers in other countries) and present information to UNDP in a focused literature review;
Prepare a comprehensive assessment report, in consultation with key national and international stakeholders, reviewing current airport coordination systems and key gaps. The assessment will provide recommendations to establish, equip, staff and operationalize a fully functional JOC at Kabul airport;
The consultant should review available security systems at Kabul airport, and recommend detailed installation plans for required IT and security systems (to be fully compatible with existing infrastructure and equipment) and suggest any additional necessary technical modifications, if any;
- challenges that may adversely affect the post-installation performance of new equipment or systems. Propose mitigation and/or sustainability strategies, including required training for Afghan counterparts in how to use and maintain the new systems;
Assess and review existing Standard Operating Procedures (SOPs) at Kabul airport linked to the functioning of the JOC, and highlight key elements that would need to be updated following the establishment of new communications and emergency response infrastructure at the airport;
EXPECTED DELIVERABLES & PAYMENT SCHEDULE
Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above and including a timesheet according to UNDP procurement formats for individual contractors. The draft of reports will be reviewed by the Senior Police Expert and approved by the TSM Project Manager. The payments will be paid upon the full completion and acceptance of contractual obligations, as accepted by the TSM Project Manager.
Payments will be made in installments, upon completion and acceptance of the deliverables:
Deliverable 1 (10 days, 10%): Inception Report, including: an outline of the consultant’s proposed work plan, initial findings on current Kabul airport systems and requirements, preliminary literature review, and preliminary recommendations to address key gaps;
Any other documentation as requested within the scope of the assignment.
Deliverable 2 (32 days, 20 %). Assessment Report, reviewing current airport coordination mechanisms and key gaps, as well as recommendations for establishing, equipping, staffing and operationalizing a fully functional JOC at Kabul airport;
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 3 (16 working days, 30%): Second Assessment Report, reviewing existing security systems at Kabul airport, recommending plans for installing required IT and security systems (to be fully compatible with existing infrastructure and equipment) and suggest any necessary technical modifications required;
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 4 (25 working days, 30%):
Submit an assessment report reviewing existing Standard Operating Procedures (SOPs) at Kabul airport, and suggest revised or updated SOPs required for the effective functioning of the JOC. Report challenges that may adversely affect the post-installation performance of new equipment or systems. Propose mitigation and/or sustainability strategies, including required training for Afghan counterparts in how to use and maintain the new systems;
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 5 (5 working days, 10%): End-of-assignment report, including final recommendations to the ROLHS Unit and TSM Project on improving airport systems in Kabul.
Institutional Arrangements
The International Consultant will work under the overall supervision of the TSM Project Manager and direct supervision of the Senior Police Expert and technical direction of the Police Advisory team.
The ROLHS Unit and the TSM Project will provide office space, internet, logistical and other support services including transport and security for UNDP international personnel. However, the consultant is expected to bring his/her own laptop and mobile phone and meet local communications costs (ROLHS Unit will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs and Daily Subsistence Allowance (DSA) during field visits outside of Kabul (if any) shall be covered by the TSM Project.
Duration of the Work
The deliverables under this contract shall be completed within 6 months after the signing of the contract, including all preparation work and on-site visits.
The target date for the start of the work will be 1 April 2019.
An contract extension beyond the proposed dates may be available, subject to acceptable performance by the contractor, but is not guaranteed.
Duty Station
Work will be carried out in-country. The duty station for the contractor is Kabul, Afghanistan. The TSM Project will cover expenses of all official field missions within or outside the country, upon receiving the prior approval from the TSM Project Manager. When in Kabul, the contractor will be based at MOIA Traffic Authority/Directorate and report regularly to the ROLHS Unit and the TSM Project at the United Nations Office Complex in Afghanistan (UNOCA) during working hours, security conditions permitting.
The contractor will follow the working hours and weekends applicable to UNDP Country Office (CO) staff. The contractor’s movement for meetings and consultations shall be coordinated by the ROLHS Unit and the TSM Project.
The contractor is at all times required to observe UNDP security rules and regulations
Competencies
Core competencies:
Promotes ethics and integrity and creates organizational precedents;
Builds support and political acumen;
Builds staff competence and creates an environment of creativity and innovation;
Builds and promotes effective teams;
Creates and promotes environment for open communications;
Leverages conflict in the interest of UNDP and sets standards;
Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
Required Skills and Experience
Required expertise and experience:
Bachelor’s degree orequivalent in a relevant field (law enforcement, policing, airport security, Law, airport engineering etc.);
At least 10 years’ experience working as a senior security professional in international airports, with demonstrable experience related to airport planning, coordination, security systems, etc.
Excellent coordination and communications skills, including the ability to listen, integrate, and advocate;
Previous experience with UN specialized agencies and/or international development organizations is an asset;
Experience working in fragile or conflict-affected states is an advantage;
Managerial experience, including experience leading multi-cultural teams.
Language:
Excellent written and oral English;
Knowledge of Dari/ Pashto languages would be an asset.
The contractor shall submit a price proposal as below:
Daily Fee – The consultant shall propose a daily fee, which should be inclusive of her/his professional fee, local communication costs and insurance (inclusive of medical health insurance and evacuation). The professional daily fee, all inclusive of the above elements, shall be paid upon submission of timesheet and acceptance of deliverables. The number of working days for which the daily fee shall be payable under the contract is 88 working days maximum.
UNDP will provide accommodation free of charge to the Consultant. The contractor is NOT allowed to stay in a place of his choice other than the UNDSS approved locations. UN will provide MORSS compliant accommodation in UNOCA to the contractor;
Travel & Visa – All airfare and travel within Afghanistan will be arrange by the project and UNDP will pay the accommodation cost as well. Costs for 2 trips to and from the duty station (Kabul), including visa on arrival charges, should be included in the consultant’s financial proposal and daily rate.
Payment schedule - Payments shall be done upon verification of completion of specific deliverables, upon approval by the TSM Project Manager.
Individual Consultants will be evaluated based on the following methodology:
Cumulative analysis
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Technical Proposal (40 marks)
- Technical Approach & Methodology (25 marks) – This explains the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach;
- Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.
Qualification and Experience (30 marks) [evaluation of CVs for shortlisting]
- General Qualification (10 marks);
- Experience relevant to the assignment (20 marks);
Documents to be included when submitting the proposals:
Interested individual Consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:
- Duly accomplished confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II) as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Personal CV indicating all experience from similar projects relevant to the assignment.
Technical proposal:
- Brief description of why the individual considers him/herself as the most suitable candidate for the assignment;
- A methodology and work plan, on how they will approach and complete the assignment and work plan as indicated above.
Incomplete application will not be considered, it will be disqualified automatically