Background
UNDP Global Mission Statement
The United Nations Development Programme (UNDP) is the UN’s global development network - an organization connecting people around the world to knowledge, experience and resources to help build a better life. UNDP is on the ground in 166 countries, working with national counterparts to develop in-country solutions to national and global development challenges.
UNDP Afghanistan Mission Statement
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. In partnership with the Government of the Islamic Republic of Afghanistan (GIROA), other UN agencies, the donor community and other development stakeholders, UNDP works to positively impact the daily lives of Afghan citizens.
Over recent years, UNDP in Afghanistan has assisted the adoption of the Afghanistan Constitution, supported Presidential, Parliamentary and Provincial Council elections, and has provided capacity-building support for the legislative, judicial and executive arms of the State. Major demobilization, disarmament, rehabilitation (DDR) and area-based livelihoods and reconstruction programmes have been implemented nationwide. Partners have included Ministries, Government agencies and commissions at both national and sub-national levels.
UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan (UNAMA) and the UN system to maximize the impact of its development efforts on the ground.
Based on consultations between UNDP, the GIROA and donors conducted during 2017, a growing view emerged that the scope of LOTFA should be expanded to include the entire justice chain (police, courts
and prisons) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Simultaneously, the LOTFA structure has been revised to bring it more in line with international standards and best practices on Trust Fund management and administration. Consequently, it is proposed that LOTFA will be administered through UN Multi-Partner Trust Fund (MPTF) modalities from the first quarter of 2019 i.e. multi-partner financing instruments that quickly move from commitment to action to results, helping those most in need
The new Trust Fund Terms of Reference (TOR) and Strategic Framework have been approved by the LOTFA Steering Committee. As the revised LOTFA TOR becomes effective, management arrangements for the Trust Fund will be finalized.
Organizational context of the position:
A National Police Canine Training and Breeding Center could amplify the impact of other security projects across Kabul. The Afghan Ministry of Interior (MOI) and Afghan National Police (ANP) have highlighted an urgent need for additional police canines in Afghanistan, particularly at police checkpoints, government offices, public locations, and large public gatherings to assist the ANP in deterring crime and detecting criminals. UNDP requires an experienced police canine advisor to assist in the development of police canine activities and strategies.
Throughout the assignment, the consultant will work in close coordination with UNDP’s Rule of Law & Human Security (ROLHS) Unit, the TSM Project, Afghan Ministry of the Interior, Afghan National Police, and international partners
Duties and Responsibilities
Objectives of the assignment
Working under overall supervision of the TSM Project Manager and direct supervision of the Senior Police Advisor and in close collaboration with the UNDP Rule of Law & Human Security (ROLHS) Police Advisory Team and the ROLHS Monitoring & Evaluation Team, the consultant will review and assess existing and proposed police canine breeding and training activities in Kabul. Findings are to be presented in the form of a comprehensive and data-driven report;
Following consultations with government and international counterparts, the consultant will prioritize and rank activities UNDP could implement to help develop Afghan-owned police canine capacity in Kabul (essential infrastructure, training facilities for drug-detection and explosive-detection canines, dog handlers and breeding).). These recommendations should be supported by relevant data, and include cost estimates, timelines, and an overview of key risks and challenges, as well as a focus on how to make all activities fully sustainable;
The consultant shall review and provide technical inputs to the design of a fully-functionalnew police canine training and breeding facility, as well as any other documents or project strategies as requested by UNDP.
In consultation with the Afghan National Police, the Afghan Ministry of Interior Affairs (MOIA), other relevant agencies, subject experts, and international stakeholders, the consultant will undertake the following activities:
Prepare an Inception Report and work plan, in consultation with UNDP’s Police Advisory Team;
Prepare a comprehensive baseline assessment report reviewing the current status of professional canine expertise in Afghanistan, following consultations with key national and international stakeholders. The consultant should assess the current levels of expertise demonstrated by Afghan canine handlers, trainers, and kennel managers, and review available information and local practices (which includes 25+ years of canine training conducted by de-mining, humanitarian, and military agencies). The baseline assessment should also present best practices from countries whose cultural and security conditions resemble those in Afghanistan. The assessment should also present information and data (where available) on key baselines that could be integrated into UNDP monitoring and results strategies;
Prepare a comprehensive recommendations report, proposing programmatic options UNDP could implement to support the establishment of a fully operational training facility for drugs and explosive-detection police canine teams in Kabul. The recommendations should be grounded and specific, recommending activities and training that are fully compatible with Afghan cultural, educational, and security conditions. Provide feedback to additional documentation, including possible kennel design plans, as requested, to ensure that draft plans reflect international best practices. The report should cover infrastructure needs for canines and handlers, training facilities, equipment, medical requirements, breeding facilities, and administration needs. The report will propose risk-mitigation strategies, supported by the relevant literature and local experiences. Recommendations should suggest creative means of using existing resources and facilities in Kabul, and should also propose approaches for keeping the canines and handlers active and motivated on an on-going basis in the field, as well as through periodic evaluation and retraining. All proposed activities should suggest preliminary implementation timelines and budgets, and specify any additional equipment, support and maintenance required.
Provide inputs to other relevant assessments, as requested. The consultant may also be requested to provide input to UNDP plans to support the refurbishment of police stations in Kabul, to consider integrating small kennels at the Police District level;
Develop training curricula for explosive and drug detection canines in consultation with local police and partners. Training should address the safe storage and upkeep of training materials (narcotics, explosives, etc.), as well as relevant evaluation and certification procedures in accordance with international best practices.
EXPECTED DELIVERABLES & PAYMENT SCHEDULE
Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above and including a timesheet according to UNDP procurement formats for individual contractors. The draft of reports will be reviewed by the Senior Police Expert and approved by the TSM Project Manager. The payments will be paid upon the full completion and acceptance of contractual obligations, as accepted by the TSM Project Manager.
Payments will be made in installments, upon completion and acceptance of the deliverables:
Deliverable 1 (10 days, 10%): Inception Report, including: an outline of the consultant’s proposed work plan, initial findings on current canine expertise and potential, preliminary literature review, and preliminary recommendations to address key gaps;
Any other documentation as requested within the scope of the assignment.
Deliverable 2 (32 days, 20 %). Baseline Assessment Report, reviewing current practices, facilities and learning in Afghanistan;
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 3 (16 working days, 30%): Recommendations Report, proposing programmatic options to support the establishment of a fully operational training facility for drugs and explosive-detection police canine teams in Kabul. The report should include detailed plans for essential infrastructure, training aids, equipment, medical facilities (for both training and breeding of police canines) including timelines, budgets, highlighted or required equipment, etc;.
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 4 (25 working days, 30%):
Curriculum Development and/ or Review for explosive and drug detection canines, based on existing practices and training materials. The review of existing training activities and curricula, and/or development of new training standards, will be completed in consultation with local police and partners;
Any other documentation as requested within the scope of the assignment by the Police Team and TSM Project Manager.
Deliverable 5 (5 working days, 10%): End-of-assignment report, including final recommendations to the ROLHS Unit and TSM Project on improving canine training and breeding in Kabul.
Institutional Arrangements
The International Consultant will work under the overall supervision of the TSM Project Manager and direct supervision of the Senior Police Expert and technical direction of the Police Advisory team.
The ROLHS Unit and the TSM Project will provide office space, internet, logistical and other support services including transport and security for UNDP international personnel. However, the consultant is expected to bring his/her own laptop and mobile phone and meet local communications costs (ROLHS Unit will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs and Daily Subsistence Allowance (DSA) during field visits outside of Kabul (if any) shall be covered by the TSM Project.
Duration of the Work
The deliverables under this contract shall be completed within 6 months after the signing of the contract, including all preparation work and on-site visits.
The target date for the start of the work will be 1 April 2019.
A contract extension beyond the proposed dates may be available, subject to acceptable performance by the contractor, but is not guaranteed.
Duty Station
Work will be carried out in-country. The duty station for the contractor is Kabul, Afghanistan. The TSM Project will cover expenses of all official field missions within or outside the country, upon receiving the prior approval from the TSM Project Manager. When in Kabul, the contractor will be based at MOIA Traffic Authority/Directorate and report regularly to the ROLHS Unit and the TSM Project at the United Nations Office Complex in Afghanistan (UNOCA) during working hours, security conditions permitting.
The contractor will follow the working hours and weekends applicable to UNDP Country Office (CO) staff. The contractor’s movement for meetings and consultations shall be coordinated by the ROLHS Unit and the TSM Project.
The contractor is at all times required to observe UNDP security rules and regulations.
Competencies
Core competencies:
Promotes ethics and integrity and creates organizational precedents;
Builds support and political acumen;
Builds staff competence and creates an environment of creativity and innovation;
Builds and promotes effective teams;
Creates and promotes environment for open communications;
Leverages conflict in the interest of UNDP and sets standards;
Shares knowledge across the organization and builds a culture of knowledge sharing and learning.
Required Skills and Experience
Required expertise and experience:
Bachelor’s Degree in veterinary science or similar;
At least 10-15 years’ experience working as a senior Police canine trainer/breeder with demonstrable experience related to canine training and breeding;
Experience in managing police canine training and breeding facilities is an advantage;
Front-line police experience with canines is strongly preferred;
Hands-on experience in training canines and handlers is highly desirable;
Previous experience with UN specialized agencies and/or international development organizations is an asset;
Experience working in fragile or conflict-affected states is an advantage;
Language:
Excellent written and oral English;
- Knowledge of Dari/ Pashto languages would be an asset
The contractor shall submit a price proposal as below:
Daily Fee – The consultant shall propose a daily fee, which should be inclusive of her/his professional fee, local communication costs and insurance (inclusive of medical health insurance and evacuation). The professional daily fee, all inclusive of the above elements, shall be paid upon submission of timesheet and acceptance of deliverables. The number of working days for which the daily fee shall be payable under the contract is 88 working days maximum.
UNDP will provide accommodation free of charge to the Consultant. The contractor is NOT allowed to stay in a place of his choice other than the UNDSS approved locations. UN will provide MORSS compliant accommodation in UNOCA to the contractor;
Travel & Visa – All airfare and travel within Afghanistan will be arrange by the project and will pay the accommodation cost as well. Costs for 2 trips to and from the duty station (Kabul), including visa on arrival charges, should be included in the consultant’s financial proposal and daily rate.
Payment schedule - Payments shall be done upon verification of completion of specific deliverables, upon approval by the TSM Project Manager.
Individual Consultants will be evaluated based on the following methodology:
Cumulative analysis
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Technical Proposal (40 marks)
- Technical Approach & Methodology (25 marks) – This explains the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach;
- Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.
Qualification and Experience (30 marks) [evaluation of CVs for shortlisting]
- General Qualification (10 marks);
- Experience relevant to the assignment (20 marks);
Documents to be included when submitting the proposals:
Interested individual Consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:
- Duly accomplished confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II) as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Personal CV indicating all experience from similar projects relevant to the assignment.
Technical proposal:
- Brief description of why the individual considers him/herself as the most suitable candidate for the assignment;
- A methodology and work plan, on how they will approach and complete the assignment and work plan as indicated above.
Incomplete application will not be considered, it will be disqualified automatically