Programme Finance Associate



Advertised on behalf of :

Location : La Paz, BOLIVIA
Application Deadline :31-Mar-19 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :
English   Spanish  
Starting Date :
(date when the selected candidate is expected to start)
01-May-2019
Duration of Initial Contract :1 year with possitbility of extension
Expected Duration of Assignment :1 year with possitbility of extension

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations (UN), works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the center of all its efforts, the UN Women will lead and coordinate UN system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the overall guidance and direct supervision of designated supervisor, the Programme Finance Associate ensures effective delivery of the regional and country programmes by entering and managing data and supporting programme implementation consistent with UN Women rules and regulations.

The Programme Finance Associate can supervise clerical and support staff of the Programme Unit.  The Programme Finance Associate works in close collaboration with the operations, programme and projects´staff in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.


Duties and Responsibilities

Key Functions:

  1. Support to formulation of programme strategies and implementation of the Country Programme Action Plan
  2. Support to management of the CO programme
  3. Administrative support to the Programme Unit
  4. Support to resource mobilization
  5. Facilitation of knowledge building and knowledge sharing

Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

  • Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC)
  • Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

  • Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
  • Provision of guidance to the executing agencies on routine implementation of projects.
  • Presentation of information for audit of NEX projects, supports implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

  • Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
  • Making budget check for requisitions, POs and vouchers.
  • Track and manage Non-Core Funds.

Supports resource mobilization focusing on achievement of the following results:

  • Analysis of information on donors, preparation of donor’s profile.
  • Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on programme.
  • Synthesis of lessons learnt and best practices in programme.
  • Sound contributions to knowledge networks and communities of practice.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

  • Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

  • Provides information and documentation on specific stages of projects/programme implementation
  • Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

  • Documents and tracks innovative strategies/best practices/new approaches
  • Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
  • Strong knowledge of financial rules and regulations and accounting principles.

Global Leadership and Advocacy for UN WOMEN’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UN WOMEN’s goals for a variety of audiences

Client Orientation

Level 1.1: Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly 


Required Skills and Experience

 

Education

  • Completion of secondary education is required.
  • Specialized national or international certification in accounting and finance is an asset.  Completion of two years of university studies in accounting, business administration, finance, economics or related fields is acceptable in lieu of a specialized certification.
  • Bachelor´s degree in Finance, Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.
  • Successful completion of UN Women Accounting and Finance Test is required.  The test will be administered to shortlisted candidates who have not passed the test before.

Experience

  • At least six (6) years of progressively responsible finance or programme experience is required at the national or international level.
  •  Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
  • Experience in the use of Atlas is an asset.

Language Requirements

  • Fluency in English and language of the duty station (Spanish). 

 

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment   Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

© 2016 United Nations Development Programme