Re-Advertised: Programme Associate



Advertised on behalf of :

Location : Istanbul, TURKEY
Application Deadline :02-Apr-19 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-7
Languages Required :
English  
Expected Duration of Assignment :1 year with possibility of extension

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Reporting to ECA RO Porgramme Specilaist, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.


Duties and Responsibilities

1.       Provide advanced administrative and logistical support to the formulation and management of programmes

·         Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;

·         Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;

·         Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations; 

·         Provide all necessary support to organize and follow-up on programme/project appraisal and review committees;

·         Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;

·         Review programme data from programmes/ projects for the RO website;

·         Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.

2.       Provide advanced administrative support to the financial management of the Programme Unit

·         Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;

·         Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;

·         Review financial reports; prepare non-PO vouchers for development projects;

·         Maintain internal expenditures control system; post transactions in Atlas;

·         Create requisitions in Atlas for development projects; register good receipts in Atlas;

·         Assist with processing contract requests (Individual Contracts/SSAs, institutional contracts, contract for professional services, LTAs, etc.)

·         Obtain all supporting documentation needed for contracts filing

·         Support preparartion of documentationfor month-end, mid-year and year-end checklists and dashboards.

·         Prepare and follow up of cost-recovery bills in Atlas.

3.       Provide advanced administrative support to the Programme Unit

·         Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;

·         Oversee travel arrangements for the Programme Team, including travel requisitions and claims;

·         Prepare public information materials and briefing packets;

·         Liaise with high level officials on administrative issues;

·         Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;

·         Support ECA RO Programme Specialists to prepare and deliver trainings to the project staff and to provide further guidance as needed.

4.       Provide administrative support to Resource Mobilization

·          Follow up on contributions within the PPOs/ COs/RO resource mobilization efforts;

·         Organize, compile and process information from donors, PPOs/ COs/RO, and programme team, as inputs to various databases and documents.

5.       Facilitation of knowledge building and knowledge sharing

·         Support ECA RO to create knowledge management system by providing necessary assistance (organizing meetings, drafting preparatory documents, etc.)

·         Support synthesis of lessons learnt and best practices related to programme management and finance;

·         Coordinate the organization of trainings and other capacity development actions  for the ECA  staff and partners on programme and operations related issues.

 

Key Performance Indicators:

  • Timely and accurate support to events, workshops, and missions;
  • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
  • Timely recording of overall programme unit finances;
  • Timely and accurate tracking of data for PPOs/ COs/RO management and donor purposes;
  • Quality maintenance of internal systems;
  • Quality background and presentation materials.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Strong knowledge of programme management;  
  • Ability to create, edit, synthesize and present information in clear and presentable formats;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Excellent financial and budgeting skills;
  • Excellent IT skills.


Required Skills and Experience

Education and certification:

·         Completion of secondary education required.

·         Bachelor’s degree in Business or Public Administration is an asset.

Experience:

·         At least 7 years of progressively responsible experience in administration or programme management/support;

·         Experience in working in a computer environment using multiple office software packages;

·         Experience in the use of ATLAS is an asset;

·        Experience in supporting a team.

Language Requirements:

·         Fluency in English and Turkey required.

·         Working knowledge in another official UN language (in particular Russian) is an asset.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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