Background

Project Description 

The required services relates to the Component 2 (Institutional Strengthening) of the DREAMS project. The training modules for LGUs on Localized RE Planning will be used to capacitate selected municipal governments to pass local energy policies, prepare and implement energy plans particularly those that rely on renewable energy sources and technologies. This endeavor is envisioned to help the local stakeholders in the attainment of total electrification in their areas. 

i. Goal: “reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

ii. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

iii. Components and Expected outcome vis a vis required services:

     DREAMS has 4 components.

iv. Stakeholders for the project.

The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project is being implemented by the Renewable Energy Management Bureau (REMB).

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision making body for the project implementation.

A Project Management Unit is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig City, Metro Manila. 

Duties and Responsibilities

Scope of Work of the required services

The IC is expected to enable LGUs to prepare an RE plan that will be compliant to be incorporated in the annual Municipal Development Plan. To attain this objective, the IC will undertake the following:

1. Develop a maximum of four (4) training modules on LREP. The IC will:

1. Gather and analyze training modules being used in energy planning particularly RE planning available at the Department of Energy and at the minimum, if available, from the offices of the members of the DREAMS Project Steering Committee.
2. Conduct key informant interviews among the local officials and planning officers of selected local government units including the management of electric cooperatives and other distribution utilities and generation facilities in selected areas
3. Share the draft modules for the review and inputs of members from REMB.
4. Prepare the draft training modules for Trainers’ Training and the LREP Training Program.

2.  Roll-out/Implement the LREP training. The IC will:         

1. Conduct two (2) Training of Trainers (TOT)
2. Finalize the LREP Module based on the result of the TOT
3. Serve as resource person during the actual LREP training using the developed manual
4. Incorporate recommended improvements in the training manual upon the completion of each module.

3.  Submit a ready to print LREP Training Manual.

Expected Outputs and Deliverables

1. One comprehensive training needs assessment based on agreed upon methodology and outline
2. Maximum of four (4) training modules with a two to three days training curriculum per module
3. Two (2) TOT workshops conducted and reports submitted, including post-training evaluation.
4. Approved and ready to print LREP Training Manual with all the attached modules, training materials and references

Institutional Arrangement

The work of the IC will be supervised and coordinated by the DREAMS Project Manager. The PMO will provide a working space to the IC during the meetings with concerned units of DOE.

The PMO will facilitate linkage to the potential key informants within and outside of DOE. However, the gathering and consolidation of data for the study, within or outside of DOE, shall be the responsibility of the IC. The IC will primarily coordinate with divisions under the Renewable Energy Management Bureau (REMB). DOE and REMB shall be the primary sources of data for the training module.

Duration of the Work

The contract period is from 01 April to 30 November 2019. A total of 70 man-days will be needed to deliver the output.

Duty Station

The IC will be based in Manila. Field work is expected. The IC is not required to report daily to the DOE-DREAMS office.

Competencies

Competencies :

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism;
• Expertise in data collection and analysis
• Ability to work under pressure and tight deadlines;
• Strong analytical and research skills; and
• Excellent organizational, and communication skills;

Required Skills and Experience

Qualifications of the Successful Individual Contractor

Scope of Price Proposal and Schedule of Payments

This is a lump-sum approach. Travel is expected in Iloilo and Palawan for the TNA conduct and duration of the training of trainers. The contract price is fixed regardless of changes in cost components.

The IC will not be entitled to per diem allowance. Costs of the implementation of Training of Trainers and printing of approved training modules will be shouldered by the DREAMS Project.

Recommended Presentation of Offer

The following documents are requested:

1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
3. Proposed LREP module outline and indicative topics with brief explanation of contents and methodology of TNA (not more than 5 pages)
4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

           Financial Proposal Template (use only applicable items)

Criteria for Selection of the Best Offer

A combined scoring method will be used. Academic and professional qualifications, and proposed outline and LREP Module Outline will account for 70% and price offer is 30%. The distribution of the CV and the technical proposal (LREP Module) is presented below.

Annexes to the TOR

Please refer to www.doe.gov.ph for documents related to the renewable energy, the National Renewable Energy Plan and Philippine Energy Plan.

The work breakdown is attached for perusal.

Application Requirements:

Applicants are requested to upload the following documents in one file:

1. Duly accomplished Letter of Confirmation of Interest and Availability that indicates the all-inclusive lumpsum contract price, supported by a breakdown of costs, as per template provided; If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
3. Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.

We encourage applicants to visit http://procurement-notices.undp.org/view_notice.cfm?notice_id=53892 to access the Letter of Confirmation of Interest and Availability and view the complete details of Terms of Reference.