Operations Support Intern



Advertised on behalf of :

Location : Tirana, ALBANIA
Application Deadline :12-Apr-19 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
English  
Duration of Initial Contract :April-September 2019

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Unit/ Project Background:

UN Women works closely with the government and civil society to design and implement the laws, policies, programmes and services needed to improve the status of women and achieve global standards for gender equality. Within the One UN Programme in Albania, UN Women Albania leads on gender equality issues, and provides coordination and support to related activities. UN Women in Albania operates in four core areas, focused on women’s economic empowerment, promoting women in decision making and their active political participation, eliminating violence against women and supporting gender responsive national planning and budgeting. 


Duties and Responsibilities

Under the guidance and supervision of the Operations Manager the intern will perform the following tasks:

  • Draft routine correspondence, general briefing notes, translating when required;
  • Support in organizating regular and ad-hoc operations meetings; preparing minutes and summaries of actions to be taken;
  • Assist in organizing Country Office events and learning sessions;
  • Assist in administrative tasks related to procurement and HR, including to development  of  database for current contracts; Assist with the monitoring of tracking tool for procurement and HR processes;
  • Create a database for mobile consumption and other services;
  • Assist the Finance Associate in documentation for VAT reimbursement;
  • Prepare all related documents for electronic and hard-copy filing;
  • Assist with the organization of the office archive.

Learning objectives:

  • Understand the working of UN Women and the UN system.
  • Acquire in-depth knowledge and  gain practical experience in  to operational areas like HR; procurement; administration;
  • Build and develop professional relationships with UN Women colleagues and colleagues from other UN agencies;
  • Acquire team work skills  in a multicultural environment;


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

  • Excellent computer  data collection and analysis skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Result oriented and ability to  respond to feedback positively
  • Excellent research, writing, and organizational skills;


Required Skills and Experience

Education:

  • The intern must have studies in in public administration, economics, business administration, communication studies or other similar subject at the university level.
  • Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Language:

  • Excellent communication skills (written and oral) in English and Albanian are required.

Interns are not financially remunerated by UN Women.

Application Information:

  • UN Women will only be able to respond to those applications in which there is further interest.
  • Selected applicants must provide a resume/CV, two letters of recommendation, proof of health insurance and school enrollment, copy of passport, and copy of visa (if applicable)

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment

UN Women Internship Policy:

1.) Applicants to the United Nations internship programme must at the time of application meet one of the following requirements:

(a)    Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

(b)   Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);

(c)    Have graduated with a university degree (as defined in (a) or (b) above) and, if selected, must commence the internship within a one-year period of graduation.

2.) UN Women internship programme does not provide a salary or remuneration for the internship;

3.) All the expenses connected with the internship will be borne by the intern, sponsoring Government or institution;

4.) UN Women accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;

5.) The intern is responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;

6.) Interns are not eligible to apply for, or be appointed to positions in the professional and above category in UN WOMEN during the period of the internship or for six months immediately following the expiration date of internship;

7.) The intern must provide proof of enrollment in a health insurance plan, proof of school enrollment, a scanned copy of his/her passport, two letters of recommendation, and application



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