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Long Term Agreement (LTA) for on-call Videographers (as Individual Consultants)
|Location :||Several regions across India, INDIA|
|Application Deadline :||15-May-19 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One Year (extendable up to 3 years)|
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. With offices in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
For over five decades, UNDP has partnered with the Government of India, civil society and the people of India to help them find their own solutions to global and national development challenges.
With the rise of digital platforms, it is more important today than ever before to communicate through videos. Videos are one of the most effective, immediate and powerful ways through which UNDP can convey how our work improves people’s lives worldwide.
In this context, UNDP India is looking to contract multiple videographers based in different parts of the country to deliver powerful communication video materials that demonstrate the impact of UNDP projects and initiatives in a range of areas where we work. These include systems strengthening, inclusive growth, and energy and environment and others related to UNDP core principles. A key ask of the videographer will be to deliver crisp, strong videos/short films in different formats – mobile first and broadcast.
Under the Long-Term Agreement (LTA) videographers will be empanelled under the following category:
Applicants are encouraged to review work on the UNDP website for samples: in.undp.org
Some recent examples can be found on our website:
Please also visit the global UNDP website: www.undp.org
Duties and Responsibilities
LTA Objective and Set-up
The overall objective to set up this Long-Term Agreement (On Call) is to facilitate and expedite the process by which UNDP will hire the services of videographers, once there are specific assignments in the next 3 years.
The assignments will typically be to shoot and edit videos - mobile first and broadcast versions – of UNDP’s work in the country. In all activities UNDP commissioned videographers are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.
It is anticipated that 60-70 assignments will take place per year.
Scope of Work
Locations - Various regions in India:
Out station shoots will be as per standard UNDP reimbursement guidelines. Prior approved travel expenses would be reimbursed as per actuals in line with UNDP rules.
Videographers might be required to travel across India for specific events in which case the Videographers would make their own arrangements for travel and lodging. Payment of travel costs including tickets, lodging etc. should be agreed upon, between the Communications Unit and the Videographer prior to travel and will be reimbursed on actuals.
Duration of the Contract
The assignment, under this Long-Term Agreement (On Call), is expected to have a duration of 3 years. The initial contract would be for one year (June 2019 – June 2020) with an option for renewal in subsequent years upon satisfactory performance evaluation.
UNDP seeks to employ videographers working in all parts of the country and it is a requirement that videographers are already based in India. Candidates are requested to clearly state in their Technical proposal the region where they are based, according to the below categorization:
Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.
LTA Contracting modality and Call-off mechanism:
The LTA to be signed will a fixed daily fee for one year; however, UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs.
Once the LTA is signed, if there is a specific requirement/event to be documented, the focal person in the Communications Unit would contact the top-ranking LTA videographers for that Region (ranking to be set up as per evaluation method and criteria section below). Should this person not be available for the event, UNDP will contact the second ranked videographer in the Region and so on.
Upon receipt of this communication the LTA videographer would have to confirm their availability for the assignment within two days. If positive, s/he would inform UNDP of the expected travel/lodging costs (if applicable if the event requires travel). Upon review of the same, UNDP will send the videographer a written communication confirming the requirement in the form of a work order or purchase order sent by email. The order will include details on the location of the video-shoot, number of hours/days to be worked and other practical details. Price in the order will be based on daily fee included in the LTA contract and on the agreed travel costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or increased travel costs) unless there is prior written authorization by UNDP.
Once the services are completed and have been approved by the Communications Unit, the videographer will send the following documentation for payment purposes:
a) complete invoice indicating number of hours/days worked and travel costs (if any);
b) supporting documentation (bills/vouchers) for reimbursements of travel costs if applicable;
c) copy of the UNDP order for the assignment.
Note: for videographers used regularly, UNDP may agree regular (monthly or bi-monthly) payments to videographers for payments of all work orders done in the period.
UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):
UNDP would conduct bi-annual performance reviews of these LTAs, which might include meeting with the LTA holders and feedback from other stakeholders.
If the videographer fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.
Required Skills and Experience
Candidates are requested to go through the required qualification and experience requirements stated above and only apply when they meet such criteria. Evaluation will be based as per details in below section.
Price Proposal and Schedule of Payments
Consultant must submit a financial proposal based on Daily Fee in Indian Rupees for Shooting and Editing, separately. Note: this Daily Fee will be the basis for UNDP to calculate rates below one day duration: half-day rate will be 60% of daily fee. Hourly rate will be 20% of daily fee. Note: for contract purposes “daily” would be understood as 8 hours of work, and “half day” as 4 hours of work.
In the financial proposal, please quote per day fee inclusive of equipment rental charges, if any, required to complete the assignment.
Please quote per day rate for shoot and editing, separately. Charges for voice over, animation, music, etc. shall be reimbursed as per actuals. Cost towards travel shall also not to be included in the financial proposal at this stage.
Evaluation Method and Criteria
Individual Consultants will be evaluated based on the Cumulative Analysis methodology. The ranking of videographers shall be made based on proposals that are a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria and financial criteria as per below weightages (technical-financial): 70%-30%. Minimum score to pass in technical evaluation is 70%, hence only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. Total amount of per day rate for shoot and editing will be considered for Financial Evaluation.
UNDP will sign Long Term Agreement (LTA) with 3-5 top ranked videographers per region according to their cumulative evaluation (technical + financial) score.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
The following documents can be accessed, clicking the link:
For any clarification, please write to firstname.lastname@example.org
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.