National consultant for graphic design services



Advertised on behalf of :

Location : Home - Based, TURKEY
Application Deadline :22-Apr-19 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
30-Apr-2019
Duration of Initial Contract :April 2019 – April 2020 (up to 960 hours)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide. UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to implement these standards. It stands behind women’s equal participation in all aspects of life, focusing on five priority areas: (1) increasing women’s leadership and participation; (2) ending violence against women; (3) engaging women in all aspects of peace and security processes; (4) enhancing women’s economic empowerment; and (5) making gender equality central to national development planning and budgeting. UN Women coordinates and promotes the UN system’s work in advancing gender equality. In addition to the above, UN Women also actively participates and contributes to various UN inter-agency processes and collaborates with UN organizations around specific programme areas.

UN Women in Turkey works with national governments, UN agencies, local authorities, non-governmental organizations and private sector to empower women and girls from different marginalized groups and improve their access to opportunities, rights and services, as required by international treaties and national legislation. Thus, UN Women’s operation in Turkey focuses on bringing about concrete change in the lives of women and the society as a whole through the following key areas:

  1. Women in politics and leadership
  2. Gender sensitive refugee response
  3. Elimination of violence against women
  4. Gender responsive planning and budgeting

In addition to the programmes it implements, UN Women Turkey Office is also the chair of Gender Result Group of UN system and thus plays an active role in localization of campaigns and special events such as 16 Days of Activism, 8 March International Women’s Day, the Day of the Girl Child and so on.

To support the effective implementation of the communication plans and activities of the programmes, UN Women Turkey Office seeks to embark on a series of targeted communications, visibility, publicity and advocacy interventions that would show-case the results of women in communities from Turkey and their impact on the lives of women, men and other community members as part of the leadership for change spirit. In addition, UN Women Turkey Office seeks to produce communications, advocacy and visibility materials on positive messaging and combatting against gender stereotypes and especially prejudices against the refugee population as well as on UN Women’s increasing visibility in the country.

As a part of UN Women’s work in Turkey there are also planned a series of events such as conferences, workshops, roundtables, study visits, trainings, for which visibility needs to be ensured and target audience reached. A prudent approach is to have on hand a long-term agreement with a graphic designer who can be brought on board to address visual communications needs on an ad hoc and as-needed basis.

In view of responding to the design needs of the office for the above mentioned purposes UN Women Turkey Office seeks to hire a graphic designer for providing timely and qualitative design services.


Duties and Responsibilities

Under the supervision of Programmes Manager of UN Women Turkey Office and overall guidance of the UN Women Turkey Office staff, the graphic designer will provide design services when required (with advance notice). The graphic designer demonstrates a client-oriented approach, tact and ability to work with people of different national, cultural and ethnical backgrounds. The graphic designer ensures effective and efficient provision of services, full confidentiality in all aspects of assignment, management of information flow and follow-up on deadlines and commitments made.

  1. Objectives of the Assignment:

The graphic designer will be responsible for design services for the communication and advocacy materials such as brochures, factsheets, fliers, posters, newsletters, publications, logos to support communications, advocacy and resource mobilization and to enhance visibility and understanding of UN Women activities in Turkey as well as increasing the efficiency of its programmatic activities and specific campaigns and events.

The graphic designer will be required to have her/his own technical and software based equipments to deliver the services specified in this ToR.

  1. Scope of Work:

The following duties and responsibilities are indicative and subject to further detailing through specific service requests to be made by UN Women Turkey Office during the course of the contract duration.

Within the scope of the Assignment; the consultant is expected to provide consultancy services for the below listed generic activities:

  • Conceptualize, design and layout of high-quality innovative, creative and attention-grabbing materials (print and online);
  • Design visibility and advocacy materials including brochures, posters, banners, roll-ups, backdrops and stages for events, booklets, GIFs, short videos, infographics, illustrations, print and web-based campaign and advocacy materials, etc.in different formats such as social media, web site and other relevant sizes.
  • Prepare the materials for printing, identify specifications (dimensions, colors, quality, quantity, etc.) of the printing materials, coordinate the printing process of the materials with the relevant third parties such as printing houses and coordinate the delivery of the printed materials to UN Women office and/or relevant duty stations;
  • Support the team in drafting key messages for relevant visibility materials;
  • Modify, revise and edit materials as required, in consultation with UN Women Turkey Office staff;
  • Follow UN Women Branding Guidelines and Identity Standards;
  • Liaise with the printing/ production facilities and provide them with all relevant production-related information;
  • Conduct quality control to ensure accurate and high-quality work;
  • Work in close collaboration with UN Women Turkey Office staff to ensure full compliance with the projects’ priorities.

Deliverables

Duration of the assignment is from 30 April 2019 to 31 March 2020. The Consultant is expected to spend up to 960 hours on a non-consecutive basis throughout the assignment. The consultant will use his/her own equipment, hardware and software tools for delivering the services.

Expected Deliverables:

The Assignment will include interim deliverables, which will be defined in the specific service requests to be made by UN Women to the consultant.

All deliverables shall be agreed with the relevant UN Women Turkey Office staff and should be approved by relevant UN Women Turkey Office Programme Managers under their specific programmes. All written documents should be presented both in English and Turkish.

The designer should avoid using gender stereotypes in designs. The designs should comply with the UN Women Branding and Communication Guidelines.

The designs will be copyrighted to UN Women and any violation of copyright law will be pursued appropriately. Designs should be creative and original and not to be subjected any copyright conflicts.

Schedule of Payments

The amount paid to the consultant shall be gross and inclusive of all associated costs such as social security, pension and income tax, etc. Payment will be done in separate installments upon delivery of services and certification by Turkey Office no later than at the end of each month.

The contract to be signed between UN Women and the consultant will not entail a financial commitment from UN Women. UN Women's financial commitment will be established on an ad-hoc basis every time as services are officially requested by UN Women.

Payment terms and conditions along with the hourly fee rate (indicated in the contract) and number of hours invested (not to exceed maximum number of hours in the service request) will be the basis of the payment to the consultant. Payments will be made against submission of the deliverable(s) in the service request by the consultant and approval of such deliverables by UN Women Turkey office on a monthly basis.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Ability to communicate sensitively, effectively and creatively across different constituencies;
  • Knowledge of social media platforms and experience in social media outreach;
  • Knowledge of local country media landscape;
  • Knowledge of gender, human rights and/or refugee response issues desirable;
  • Focuses on impact and results for client;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrate and safeguard ethics and integrity.

 

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

 

The amount paid to the consultant shall be gross and inclusive of all associated costs such as social security, pension and income tax, etc. Payment will be done in separate installments upon delivery of services and certification by Turkey Office no later than at the end of each month.

The contract to be signed between UN Women and the consultant will not entail a financial commitment from UN Women. UN Women's financial commitment will be established on an ad-hoc basis every time as services are officially requested by UN Women.

Payment terms and conditions along with the hourly fee rate (indicated in the contract) and number of hours invested (not to exceed maximum number of hours in the service request) will be the basis of the payment to the consultant. Payments will be made against submission of the deliverable(s) in the service request by the consultant and approval of such deliverables by UN Women Turkey office on a monthly basis.


Required Skills and Experience

 

Education and certification:

  • University Degree in communications, fine arts, design, or relevant field is required.

 

Experience:

  • At least 3 years of experience in communications, design and layout work is required;
  • Very good creative skills and advanced command over a full range of graphic design software, including Adobe Suite/CC such as Illustrator, InDesign, Photoshop, After Effects is required;
  • Solid understanding of printing and production matters and knowledge of different formats for printing is required;
  • Work experience in the field of gender equality and women’s empowerment is a strong asset;
  • Previous working experience with UN and other international organisations is an asset.

Language Requirements:

  • Fluency in written and spoken Turkish and English required.

Application Procedure:

The following documents should be submitted as part of the application:

 

  • Cover letter to include a brief overview about which of your previous experiences makes you the most suitable candidate for the advertised position.
  • P11 including past experience in similar assignments; can be downloaded at http://www.unwomen.org/about-us/employment
  • A sample portfolio consisting of a selection of design materials to showcase the qualifications statd above. You may send the portfolio to turkey.procurement@unwomen.org email address by indicationg the position you are applying for and your name and surname no later than the application deadline.
  • Financial proposal - Please see Annex I: Price Proposal Guideline and Template and Annex II: Price Proposal Submission Form

Candidates should have the ability to quickly submit degree certificates and medical certification should they be short-listed in consideration of the consultancy post.

Incomplete applications will not be considered. Please make sure you have provided all requested materials

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

 

Evaluation of Applicants:

Candidates will be evaluated using a cumulative analysis method taking into consideration the combination of the applicants’ qualifications and financial proposal. Contract will be awarded to the individual consultant whose offer receives the highest score out of below defined technical and financial criteria. Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for financial evaluation.

 

Criteria

Total points

Max. Points

Technical Evaluation (70%)

70

 

University degree (Undergraduate degree – 10 pts, Graduate degree - 5 pts)

 

15

At least 3 years of experience in in design and layout work is required (3 years – 10 pts, for 3 – 5 years – 15 points, 5+ years – 20 points)

 

20

Knowledge of Adobe Suite/CC such as Illustrator, InDesign, Photoshop, After Effects is required

 

10

Solid understanding of printing and production matters and knowledge of different formats for printing is requied

 

10

Work experience in the field of gender equality and women’s empowerment is a strong asset

 

5

Previous working experience with UN and other international organisations is an asset

 

5

Fluency in written and spoken Turkish and English required

 

5

Financial Evaluation (30%)

30

 

TOTAL

100

 

 

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion. A suggested formula is as follows:

p = 30 (µ/z)

Using the following values:

p = points for the financial proposal being evaluated

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

 

An interview/practical test may also be used for the selection of best candidates.

 

Annex I: Price Proposal Guideline and Template

 

The prospective Individual Consultant should take the following explanations into account during submission of his/her price proposal.

1.Hourly fee

The hourly fee proposal should indicate a "lump sum amount" which is "all-inclusive"; All costs (professional fees, communications, consumables during field related missions, etc.) that could possibly be incurred by the Contractor needs to be factored into the proposed price.

UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.

2.Travel costs

This is a home-based assignment with no travel estimated. If a travel need comes up, the costs will ve covered by UN Women Turkey Office. UN Women will not cover the transportation cost within the duty station.

3.Currency of the price proposal

The applicants are requested to submit their price proposals in Turkish Lira. In case of proposals in other currency, these shall be converted into TL using the official UN exchange rate for currency conversion to TL at the date of applications’ submission deadline.

 

 

Annex II: Price Proposal Submission Form

 

To: United Nations Entity for Gender Equality and the Empowerment of Women

Ref: Retainer-based consultancy services on design

 

 

Dear  Madam/Sir,

 

I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment.

 

Having examined, understood and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference.

 

My maximum total price proposal for the assignment is given below:

 

Deliverables

Hourly fee

 

Total price for up to 960 hours

Design Service as per the special service request

 

 

 

 

I confirm that my financial proposal will remain unchanged. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, etc., which shall be required applicable laws.

 

I agree that my proposal shall remain binding upon me for 90 days.

I understand that you are not bound to accept any proposal you may receive.

 

[Signature]

Date:

Name:

Address:

Telephone/Fax:

Email:

 



If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme