Junior Consultant - Operations and Event Management


Location : Bangkok-based with no travel, THAILAND
Application Deadline :01-May-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Jun-2019
Duration of Initial Contract :1 June 2019 – 31 December 2019
Expected Duration of Assignment :up to a maximum of 152 working days.

Background

The Bangkok Regional Hub (BRH) of the United Nations Development Programme provides policy expertise and advisory services in the areas of Inclusive Growth and SDGs achievement, Governance and Peacebuilding, Crisis Prevention and Recovery, Environment and Sustainable Development, HIV/AIDS and health and in the cross-cutting areas of gender and innovation.  The Centre acts as a hub of development knowledge, an advocate for equitable human development and inclusive growth, a promoter of South-South cooperation, a facilitator of regional dialogues on sensitive and emerging development issues, a pioneer of innovative sustainable solutions and a broker of efficient development aid.  BRH supports the 24 UNDP Country Offices across the region through tailored policy advisory services, project backstopping, programming, operations and knowledge management support.


Duties and Responsibilities

Objectives of the Assignment

The consultant will work in close collaboration with the operations, programme and project staff in UNDP BRH, UNDP Country Offices (COs) and UNDP HQ as required supporting effective programme delivery.

 

Scope of work:

The consultant will be supporting and working closely with the Programme Advisor for Local Governance and SDG Localization, and the Project Manager, Governance, Transparency, Accountability and Anti-Corruption. The main responsibilities include:

 

  • Ensure the team’s smooth operations management by providing effective and efficient support in administration and financial management, procurement process, travel arrangements, focusing on the achievement of the following results:
    • Ensure that all activities are undertaken in full compliance with UNDP rules, regulations and policies. Build and maintain good internal relationship with all UNDP country offices and BRH’s practice teams especially with the Operation Support Team to ensure the smooth coordination and proper operational process;
    • Smooth administrative process for team members’ official obligations in official financial payments, official travel arrangements, good and service procurements including consultants’ contracts process, payments for consultants and venders, using ATLAS and other related online applications;
    • Other relevant tasks as requested by the Governance and Peace-Building Team
    • Efficient coordination with BRH’s Management Advisory Services Team (MAST) & Technical Support Team (TST) i.e. Procurement, Administration, IT, HR and Finance units;
    • Execute internal UNDP’s process including SCOD and intranet request in collaboration with MAST and TST;
    • Reply and manage day-to-day correspondences with both internal UNDP units and external partners;
    • Perform any other work-related tasks assigned by the supervisors.
  • Support the units to organize various events:
    • Efficient facilitation of team events and meetings, including but not limited to coordination with participants, logistics and financial management support.

 

Expected Outputs and Deliverables:

The consultant will be responsible to deliver:

  • Monthly report on summary of team members’ missions as well as other participants financially supported by UNDP.
  • Completed travel arrangement for team and other partners financially supported by UNDP.
  • Completed IC and procurement request cases in collaboration with Procurement and Finance unit and maintained IC payment monitoring table.
  • Completed regional meetings and workshops as indicated in the work plan.

 

Institutional Arrangement

The consultant will report to the Programme Advisor for Local Governance and SDG Localization, and the Project Manager, Goverenance, Transparency, Accountability and Anti-Corruption. 

This assignment is on a full-time Bangkok based. The Consultant’s presence is required at UNDP Bangkok Regional Hub premises to work closely with the Programme Assistant based in UNDP BRH, Governance and Peacebuilding team to quality and timely delivery of expected output.

 

Duration of the Work

This assignment will cover the period from 1 June to 31 December 2019 for a total maximum of 152 working days.

 

Duty Station

Consultant is required to be present at the UNDP Bangkok Regional Hub, Thailand, on full-time basis with no travel required.


Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favouritism.

Professionalism:

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Results-driven, initiative-taking, ability to work under pressure and to meet deadlines;
  • Ability to work under minimum supervision;
  • Highly motivated with a positive attitude and problem-solving approach;
  • Good interpersonal and networking skills, supports and encourages open communication.


Required Skills and Experience

The consultant should possess the following expertise and qualifications:

Education:

  • Bachelor’s degree in Business or Public Administration, Economics, Political Sciences, Social Sciences or related field.;

 Experience:

  • At least one year of experience working on project implementation, programme support and administrative support, programme/project tracking and reporting
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and web-based management systems.
  • Knowledge and experience of working with UNDP or international organizations as asset

Language:

  • Excellent English and Thai

 

Price Proposal and Schedule of Payment:

Consultant must send a financial proposal based on an all-inclusive Daily Fee in Thai Baht for the contract period. Consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the consultant in completing the assignment are already factored into the daily fee submitted in the proposal. If applicable, travel or daily allowance cost (if any work is to be done outside the IC’s duty station) should be identified separately. Payments shall be done monthly based on actual days worked, upon verification of completion of deliverables and approval by the IC’s supervisor of a Time Sheet indicating the days worked in the period.

 

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

 

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed at actual documented cost.

 

Travel costs shall be reimbursed at actual but not exceeding the quotation from UNDP approved travel agent. The provided living allowance will not be exceeding UNDP DSA rates. Repatriation travel cost from home to duty station in Bangkok and return shall not be covered by UNDP.

 

Criteria for Selection of the Best Offer:

Evaluation Method and Criteria: Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%), and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 70 points)

  • Criteria 1 Relevance of Education –Max 20 points
  • Criteria 2 Relevant work experience – Max 20 points
  • Criteria 3 Proven ability in the use of computers, Microsoft office and other applications – Max 10 points
  • Criteria 4 Experience of working in the UN or international organizations – Max 10 points
  • Criteria 5 Availability – Max 10 points

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

 

Documents to be included when submitting The Proposals.**

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Documents must be grouped into one (1) single PDF document as the application only allows to upload maximum one document:

  • Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template using the template provided in Annex III.
  • Brief description why the individual considers him/herself as the most suitable for the assignment.

**Incomplete proposals may not be considered. The short listed candidates may be contacted for written test and interview, and the successful candidate will be notified.

 

ANNEXES

Annex I TOR_Junior Consultant on Operations and Event Management

Annex II General Terms and Conditions for Contracts Individual Consultants

Annex III Offerors Letter to UNDP Confirming Interest and Availability

Annex IV P11 for ICs

Annex V_IC Procurement Notice

All documents can be downloaded at:http://procurement-notices.undp.org/view_notice.cfm?notice_id=54848


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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