UNDP Jobs - 84748- Internship with Programme Support Unit

Internship with Programme Support Unit

Location :

Istanbul, TURKEY

Type of Contract :

Internship

Starting Date :

Application Deadline :

27-Apr-19 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

estimated May – December 2019

Languages Required :

English

Expected Duration of Assignment :

up to 6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNDP Regional Hub for Europe and the CIS (based in Istanbul, Turkey) is UNDP’s main knowledge and advisory hub for the countries serviced by UNDP’s Regional Bureau for Europe and the CIS (RBEC). Through its regional programme, the Hub provides advisory support and knowledge management and innovation services to UNDP Country Offices in the ECIS region in the areas of sustainable development, effective democratic governance, energy and resilience, gender, health and development.

UNDP’s Strategic Plan 2018-21 is to help countries achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shocks. The Regional Programme of Europe and the CIS 2018-21 is fully aligned with the Strategic Plan. It will consolidate and further expand UNDP’s role as a key multilateral development partner for new and emerging donors in the ECIS region, helping to systematically mobilize knowledge and resources for the benefit of programme countries, including via ‘South-South’ and triangular cooperation as well as through support for increasing aid effectiveness.

The Coordination and Quality Assurance Team of the Istanbul Regional Hub (IRH) is responsible for quality assurance, coordination and results-based management of the Regional Programme, global projects and initiatives hosted by the IRH, their monitoring and evaluation. Programme Support Unit (PSU), as part of the Quality Assurance and Coordination Team in IRH, is providing support to programme and project teams to their implementation of the regional programme. PSU provides support to organization of global, regional and internal events, supports procurement of supplies and services, manages contracting processes, and other administrative/financial matters, monitors budget and expenditures and ensures correct financial reporting and ensures timely information updates to corporate online platforms.

Duties and Responsibilities

The selected intern will be a member of the Programme Support Unit in Istanbul Regional Hub and is expected to be in the office full time during the working days of the week during the internship period. Under the supervision of the respective Programme Associates the intern(s) will perform the following tasks:

Provide organizational and logistical support to the regional and/or global events, developing tracking tools for events; prepare budget projections, communication with internal and external clients, prepare invitation letters, provide assistance during the events, note taking and drafting the discussions points
Support with data collection and updates for regional programme activities, provision of inputs to various online databases, worksheets, presentations.
Support budget monitoring and financial reporting exercises
Support procurement of supply and services, reviewing specifications, collecting price offers and consolidating selection reports
Provision of technical support to quality assurance mechanism in UNDP in complying with corporate filing and reporting requirements
Perform other office duties, filing, scanning of documents as required

Competencies

Strong interpersonal and communication skills, ability to work in a team;
Demonstrated keen interest in the work of the UNDP;
Demonstrated keen interest on working on financials and financial reporting
Demonstrated keen interest on organizing training, workshop and events
Computer proficiency in standard software applications (MS Office, Excel, Word, PowerPoint)
Openness to change and ability to receive/integrate feedback
Ability to work under pressure and stressful situations
Strong analytical, reporting and writing abilities

Required Skills and Experience

Education:
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

be enrolled in a graduate school programme (second university degree or equivalent, or higher);
be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
have graduated with a university degree in fields such as, business administration, event management, finance and other relevant fields;

Experience:

Previous related work experience in a national or an international entity would be an asset but is not a requirement;
Previous experience in event organization and administrative assignments would be an asset but is not a requirement
Hands on experience in preparing budgets, financial reporting and preparing PowerPoint presentations would be an asset but is not a requirement

Language skills:

Proficiency in written and spoken English and Turkish;

Learning:
The intern will acquire a good overview and practical experience on project management, event management, financial reporting and administrative work in UNDP and a basic understanding of the roles of a Regional Hub in UNDP.

Notes:
Financial Issues

Internships within the UN system are unpaid and subject to conditions the applicant must get familiar with prior to signing his/her internship agreement.
The costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her own arrangements for travel, accommodation etc.

Application Procedure

The application should contain:

Brief Cover Letter (in English) stating interest in and qualifications for the post;
Current and complete CV in English;

Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Candidates who are selected for must submit prior to the interview the following documents:

Confirmation of the following a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or c) have graduated with a university degree; from your university indicating degree, year and end dates of studies.
Proof of medical and life/accident insurance valid for the location in which the internship will be carried out. Selected intern must have medical and life insurance.

UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months.

UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship.

Interns are not staff members and may not represent UNDP in any official capacity.

It is important to note that interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance.

Subsequent Employment

The purpose of the Internship Programme is not to lead to further employment with UNDP but to complement an intern’s studies.

Therefore, there should be no expectation of employment at the end of an internship.
More information available at: http://www.undp.org/internships/.