Knowledge Management, Monitoring and Evaluation Consultancy

Application Deadline :10-May-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :220 working days during 12 months
Expected Duration of Assignment :220 working days during 12 months


The Crisis Bureau (CB) has corporate responsibility for UNDP’s corporate crisis-related work and driving UNDP’s vision and priorities for crisis prevention, response, and recovery, to support the strategic results, outcomes and outputs of UNDP's Strategic Plan. CB teams provide technical advice to Country Offices; advocate UNDP corporate messages; represent UNDP as required, including at multi-stakeholder fora, public-private, and government-civil society dialogue initiatives; promote and support South-South and Triangular cooperation initiatives; and engage in UN interagency coordination in the areas of work the Strategic Plan – building resilience to shocks and crises, in order to safeguard development gains.

Together with the Bureau for Policy and Programme Support (BPPS), the CB forms the Global Policy Network (GPN), a network of global experts and practitioners providing timely development advice, delivering support to Country Offices and programme countries in a coherent manner to connect countries to the world of knowledge, resources and networks of best practice they need to achieve development breakthroughs.

Within the CB, the Conflict Prevention, Peacebuilding and Responsive Institutions (CPPRI) team works on the integration of governance, conflict prevention and peacebuilding interventions.  The CPPRI team leads and coordinates UNDP's corporate, global approach on how to address the prevention of violent extremism from a development perspective.

While a security-centered approach to violent extremism is necessary, it is not enough and needs to be complemented with a development approach through implementation of the Secretary-General’s Plan of Action to Prevent Violent Extremism (“the Plan of Action”) and in coordination with the PVE related sections of the UN Counter-Terrorism Strategy.

UNDP, with its global presence and reach, solid basis of already existing PVE programming at the country and regional level and convening and coordinating power is well placed to implement development solutions to prevent violent extremism and support the Plan of Action by strengthening partnerships.

Duties and Responsibilities


During the UNDP Strategy Meeting on Preventing Violent Extremism: Reviewing Progress, Charting the Way Forward, colleagues identified the following key areas:


  1. Advancing increased coherence between UNDP’s PVE agenda and the wider UN Sustainable Development and Sustaining Peace agendas
  2. Undertaking stocktaking and review of UNDP’s evolving PVE programming portfolio, to further articulate niche, elicit best practice experience/ lessons and assess results
  3. Deepening institutional capacity and coordination while ensuring UN values are at the fore in advancing National Action Plans (NAPs) for PVE
  4. Investing in improving external messaging and communication tools


This consultancy will address both the knowledge and implementation gap about the PVE NAP through collaborating with UNDP RBs, Hubs and Country offices, and National partners. Further, it aims to better understand UNDP’s role in supporting governments in the development of their PVE strategies and implementation plans; to draw recommendations for practitioners; to strengthen UNDP’s engagement with regards to PVE work; strengthening how we articulate our niche in both asserting values and norms; ensuring clarity internally on PVE-specific vs PVE-relevant programming; assessing the gender dimension of PVE NAP.

Expected outputs and deliverables:

Deliverable/Result 1: Provision of substantive support with regard to PVE Global Portfolio focusing on achievement of the following results:

  • Conduct/update mapping of UNDP’s PVE programme at global, regional and country office level
    • Financial mapping of PVE portfolio, including the gender marker and produce report/infographic for internal and external actors
    • Mapping of PVE specific/ PVE relevant projects
    • Mapping existing initiatives aiming to prevent violent extremism including documenting the extent to which gender equality, and women’s and girls’ human rights have been integrated into the existing PVE initiatives;
    • Knowledge management and classification of PVE portfolio based on the PVE SG Plan of Action thematic issues
  • Support development of appropriate methodologies, guidelines, case studies, and policy briefs as needed;
  • Continue up-dating of PVE Plan of Action Guidance based on findings from on-going UNDP research, results of needs assessment missions, and donor feedback;
  • Support the coordination of missions, including support to training needs assessment teams, quality assuring findings and compiling lessons learned.

Deliverable/Result 2: Review, analysis and quality assurance support to all Global Portfolio focusing on achievement of the following results:

  • Draft and review speeches, talking points, background papers in liaison with the Global Programme Manager as well as other units throughout BPPS and UNDP as needed;
  • Provide event, communication and knowledge management support services;
  • Support development of proposals and other donor liaison services, including reporting and monitoring and evaluation.

Deliverable/Result 3: Support the work on Gender/WPS and PVE. This can include, but is not limited to:

  • Support the implementation of Invisible Women role out;
  • Support organization and successful conduct of events;
  • Support development of proposals, communications, reports and other tasks as requested.


Core Competencies:

Ethics & Values:

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning:

  • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
  • In-depth practical knowledge of inter-disciplinary development issues;
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Skills/ Competencies:

Professional Skills:

  • Excellent research, analytical, writing and communication skills;
  • Full understanding of UNDPs programmatic approach and project development process/templates
  • Capacity to identify lessons learned and good practices and translate these into written materials and programming options;
  • Knowledge and research experience in conflict prevention and peacebuilding. An understanding of gender and youth issues is an asset;
  • Demonstrates strong ability to manage, facilitate, and engage in discussions with multiple stakeholders in a formal setting, seeking to encourage participation in an open and collegial environment;
  • Strong ability in managing confidential and politically sensitive issues, in a responsible way, and in accordance with protocols.

Interpersonal and communication skills:

  • Strong communication skills and proven ability to collaborate between different actors and high level of internal and external relationship management;
  • Uses tact and sensitivity when delivering sensitive information or resolving delicate issues;
  • Remains calm, in control and good humoured even under pressure

Required Skills and Experience

Academic qualifications:

  • A minimum of a master’s degree or equivalent in social sciences, development studies, conflict studies, international relations, political science or related field is required.


  • At least 5 years of professional experience in the area of conflict prevention, women, peace and security and/or peacebuilding is required;
  • Post-graduate research activities such as Ph.D. research, think-tank affiliation and/or a track record of academic and/or policy-oriented publications, guidance and/or research management including experience in the development of knowledge products is required;
  • Demonstrated experience in supporting ant one of the areas including: conflict prevention, prevention of violent extremism, women peace and security and peacebuilding strategy and programmatic frameworks is required
  • Demonstrated experience in conflict and gender analysis and application of conflict-sensitive approaches to programming, including with a focus on gender and youth, preferably in a conflict-affected or post-conflict context is required;
  • Good understanding of UNDP and the UN system, its expertise, practices, and procedures; particularly in conflict-affected and fragile areas is an asset;
  • Excellent writing skills and ability to capture lessons learned in writing is required.


  • Fluency in written and spoken English is required;
  • Working knowledge of another UN language would be an asset


Application Procedure

The application package containing the following (to be uploaded as one file):

  • A cover letter with a brief description of why the Offer considers her/himself the most suitable for the assignment;
  • Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references;

Note: The above documents need to be scanned in one file and uploaded to the online application as one document.

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

  • The financial proposal should specify an all-inclusive daily fee (based on a 7 hour working day - lunch time is not included - and estimated 21.75 days per month).
  • The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; (excluding mission travel); living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
  • In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
  • If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

The Financial Proposal is to be emailed as per the instruction in the separate email that will be sent to shortlisted candidates.

Evaluation process

Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.


Technical evaluation - Total 70% (40+20 points):


  • Criteria 1. Work experience in PVE/conflict prevention/ WPS/Peacebuilding Weight = 21 %; Maximum Points: 15;
  • Criteria 2. Experience in policy advice/design of conflict prevention/peacebuilding/ prevention of violent extremism programmes, strategy, and frameworks Weight = 8 %; Maximum Points: 5;
  • Criteria 3. Experience in working for/with UNDP and full understanding of UNDPs operational environment Weight = 21%; Maximum Points: 15;
  • Criteria 4. Knowledge management and writing skills Weight = 21 %; Maximum Points: 15;
  • Criteria 5. Experience working in inter-agency settings/coordination Weight = 8 %; Maximum Points: 5
  • Interview: Weight = 21 %; Maximum Points: 15.

Having reviewed applications received, UNDP will invite the top three shortlisted candidates for interview. Please note that only shortlisted candidates will be contacted.

Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.


Financial evaluation - Total 30% (30 points)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated


Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Institutional arrangement

The consultant will work under the guidance and direct supervision of the PVE Specialist and will be responsible for the fulfilment of the deliverables as specified above.

The Consultant will be responsible for providing her/his own laptop.

Payment modality

  • Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.

The work week will be based on 35 hours, i.e. on a 7-hour working day, with core hours being between 9h00 and 18h00 daily.

Annexes (click on the hyperlink to access the documents):

Annex 1 - UNDP P-11 Form for ICs

Annex 2 - IC Contract Template

Annex 3 – IC General Terms and Conditions

Annex 4 – RLA Template


Any request for clarification must be sent by email to 

The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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