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Consultant for reconfiguration of Pastel for Partners
|Location :||Harare, ZIMBABWE|
|Application Deadline :||03-Jun-19 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||50 Days|
|Expected Duration of Assignment :||50 Days|
UNDP and The Global Fund have been supporting Capacity Development (CD) initiatives for Sub-Recipients (SRs) and Sub-sub Recipients (SSRs) since 2009 when UNDP assumed the role of a Principal Recipient (PR) of The Global Fund grants in Zimbabwe. CD Plans have been developed at each cycle of grants implementation to focus on specific capacity gaps identified through SRs and SSRs capacity development assessments. To-date UNDP has funded three phases of the CD Projects, focusing on individual skills transfers, institutional and systems strengthening and Programme Management and Transformational Leadership. The Capacity Development Plans have benefitted mainly the Ministry of Health and Child Care (MoHCC), National AIDS Council (NAC), Medicines Control Authority of Zimbabwe (MCAZ) and National Pharmaceutical Company of Zimbabwe (NatPharm). UNDP and The Global Fund have co-funded the Capacity Development (CD) Projects. The purpose of the CD Initiatives is to ensure that the national entities have the systems, procedures and technical expertise in place to successfully implement efficient and effective programmes. ?The phase 4 of the CD Plan under the current HIV grant (2018-2020) has extended support to Civil Society Organizations (CSOs). ?The functional capacities of two implimenting partners of the HIV grant are being strengthened. This request for proposal is to provide technical support to strengthen the financial management systems (Pastel) of the two implementing partners of the HIV grant.
UNDP seeks the services of a PASTEL Management Consultant to configure and train relevant staff of partners of two selected Implementing Partners of The Global Fund HIV grant on the Pastel System. The purpose of the exercise is to support the two Implementing Partners to have in place a functional Pastel system that meets The Global Fund and other donor reporting requirements. The system is expected to improve transparency and accountability and increase the confidence of donors in the management of grant funds. The two Implementing Partners are based in Harare and Bulawayo, and each of them will have 3 users. Currently, these Implementing Partners are using Pastel version 17 and Version 18 which will require reconfiguration and additional training.
Implementing Partner in Bulawayo
The Implementing Partner based in Bulawayo uses Pastel as a Financial Management System. The system has the following gaps:
Implementing Partner in Harare
The Implementing Partner in Harare uses Pastel as their Financial Management System. The current system has the following gaps:
Duties and Responsibilities
The requested assignment primarily focuses on system upgrade and reconfiguration. User Acceptance Tests have recently been carried out and have revealed some shortcomings of the systems. Specifically, the services required are to a) Configure the Asset Management and Donor reporting modules in the Pastel System, b) develop a Financial Management Standard Operating Procedures (SOPs), and c) train users on the proper use of the SOPs, on upgraded system and the Asset management Module.
Scope of Work
The scope of the consultancy will include the following:
Methodology/Approach for the consultancy
The selected consultant will discuss the proposed methodology for the consultancy and present it as part of the Inception Report which will be reviewed and approved by UNDP and NAC. Overall, the approach will include the following:
The consultant will conduct an inception meeting with UNDP, NAC, UNFPA, the two partners and other key stakeholders to refine the methodology/approach, discuss the scope of work in detail and clear road map for the provision of the services
The consultant will conduct debriefing or update meetings with UNDP, NAC, UNFPA, and the two implementing partners and other key stakeholders to discuss progress, challenges and recommendations every other month and on ad hoc basis when the need arises. Another meeting will be convened at the end of the assignment, to validate the consultancy.
Carry out a comprehensive testing and assessment of the existing system through user simulation with the aim of identifying and confirming gaps vis-à-vis user requirements for the two partners, UNDP, NAC and UNFPA. The selected consultant will develop a checklist/tool for the assessment and discuss with the key stakeholders. A meeting will be conducted with UNDP, NAC and other key stakeholders to present the findings of the assessment.
Will take 50 working days, spread over a period of 9 months and a progress report provided for the main activities every other month. The consultant will make several consultations with key stakeholders as they develop the Financial Manual for the two organizations and finalize. Furthermore, the consultant will visit the two sites in Harare and Bulawayo to assess the system, reconfigure and train the users. During implementation, meetings will be held with key organizations to discuss and review the progress. There after sale support will be offered for the next 6 months.
Note: Deliverables listed above are not to be necessarily achieved in sequential order but spread over the consultancy period. Total number of days is 50, implemented over a 9-month period.
Payment will be made in as per each deliverable.
The duty station for this engagement is in Bulawayo and Harare. Tasks will be carried out on fulltime basis for the duration of the consultancy;Working hours of the partners are from 8am to 4pm from Monday to Friday, except weekends and official holidays.
Project and Resource Management:
Communications and Advocacy:
Partnership building and team work:
Required Skills and Experience
Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%. Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.
Criteria for financial evaluation (30 points maximum):
y = maximum number of points for the financial proposal
Please note: The Consultant should submit a Technical proposal upon whose basis the technical evaluation will be performed. The Technical Proposal when submitted should include the CV, documentation of previous work and proof of address. The Financial Proposal should be submitted separately from the technical proposal.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.