Technical Expert, GEF Project Concept


Location : Home-Based with mission to Putrajaya, MALAYSIA
Application Deadline :24-Jun-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
03-Jun-2019
Duration of Initial Contract :Up to 30 working days
Expected Duration of Assignment :1 June 2019 to 31 January 2020

Background

United Nations Development Programme (UNDP), acting as the lead Global Environment Facility (GEF) implementing agency, is providing support to the Ministry of Water, Land and Natural Resources in the preparation of a project concept/Project Identification Form (PIF) under the GEF-7 Global Wildlife Programme Phase 2. The project aims to conserve and prevent extinction of Malayan Tiger and other iconic species due to habitat loss, poaching and illegal wildlife trade through strengthened policy and legal framework, improved enforcement capacity, wildlife habitat conservation and wildlife-based economy such eco-tourism.


Duties and Responsibilities

The purpose of this assignment is to develop a technically sound and eligible project concept/PIF that aligns with the Government of Malaysia’s relevant development priorities and policies as well as GEF7 programming directions and policies.

  • Identify information and data needs for preparing a robust project concept in close collaboration with UNDP Country Office (CO) in Malaysia;
  • Conduct a project conceptualization workshop based on theory of change methodology in Putrajaya, Malaysia with multiple stakeholder participation in an inclusive and participatory manner;
  • Develop guidelines and expected outcomes described in the project components and include them in the PIF and IP/PPG, together with UNDP and identified national counterparts;
  • Develop project concept note/PIF with breakdown of budget and co-financing in full alignment with Malaysian context (political, environmental, geographical, cultural, socio-economic, etc.) and compliance with the requirements and strategies of GEF-7 GWP2;
  • Prepare the pre-PPG Social Environmental Screening template as part of the development of project concept/PIF;
  • In collaboration with UNDP and partners identified, prepare responses to revisions and comments from the GEF Secretariat, the Scientific and Technical Advisory Committee (STAP), the GEF Council and the regional office, with adjustments made to the project concept/PIF. Address and incorporate comments from identified national counterparts, UNDP CO and UNDP-GEF, so that the proposal meets the eligibility criteria mentioned;
  • Prepare the Project Preparation Grant (PPG)/Initiation Plan (IP) documents to ensure their compliance with the GEF requirements and strategies in collaboration with UNDP.
  • Prepare the terms of reference of experts with number of days to develop project document for the PPG phase

 

Methodology:

The methodology employs a number of investigative, analytical and consultative methods and tools to complete the tasks; and based on the needs:

  • Collect data from public domains and official documents including policies, legislation, strategies and plans e.g. National Policy on Biological Diversity 2016 – 2025, Tiger Conservation Action Plan, etc.
  • Supplement the data analysis with literature review.
  • Stakeholder consultations.

 

Handling of Data, Information and Documents:

All data, information and documents obtained under this assignment is the property of the United Nations Development Programme and be treated as strictly confidential. No such information shall be used by the expert for any other purpose other than the preparation of deliverables.

All soft and hard copies of the data, information and documents must be returned to UNDP upon completion of this assignment.   

 

Expected Outputs and Deliverables:

Deliverables/ Outputs

Estimated Duration to Complete

Target Due Dates

Review and Approvals Required

Project conceptualization workshop in Putrajaya, Malaysia

5 days

17 – 21 June 2019

UNDP CO in Malaysia

Preliminary draft of Project Concept/PIF

10 days

30 June 2019

UNDP CO in Malaysia

Semi-final draft of Project Concept/PIF and pre-Social Environmental Screening template

6 days

22 July 2019

UNDP CO in Malaysia and UNDP-Global Environmental Finance Regional Technical Adviser

Final version of Project Concept/PIF with incorporation of UNDP comments ready for submission

3 days

30 August 2019

UNDP CO in Malaysia, UNDP-Global Environmental Finance Regional Technical Adviser, UND HQ

Final version of Project Concept/PIF with incorporation of GEF comments

3 days

31 October 2019

UNDP CO in Malaysia and UNDP-Global Environmental Finance Regional Technical Adviser

Initiation Plan (IP) document and associated TOR

3 days

31 January 2020

UNDP CO in Malaysia and UNDP-Global Environmental Finance Regional Technical Adviser

TOTAL

30 days

 

 

 

Institutional Arrangement:

The Technical Expert will report to and seek approval and/or acceptance of deliverables from the Head of Sustainable and Resilient Development of UNDP Country Office in Malaysia.

The Expert is expected to liaise/interact/collaborate/meet with the UNDP Country Office in Malaysia, UNDP-Global Environmental Finance Unit in Bangkok and HQ, and collaborate with the Ministry of Water, Land and Natural Resources as the lead implementing government agency and other agencies including Department of Wildlife and National Parks, Forestry Department Peninsular Malaysia, etc.

 

Duration of the work:

The assignment will require up to 30 working days starting from 1 June 2019 to 31 January 2020.

 

Duty Station:

  • Home-based with one return trip of international travel to Putrajaya during the assignment;
  • The BSAFE: New mandatory security awareness training must be successfully completed prior to commencement of travel;
  • Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director.
  • Consultants are required to comply with the UN security directives set forth under https://dss.un.org/dssweb/.

 

Schdule of payment:

Payment to be made based on completed deliverables against the TOR, which will be assessed and verified by the UNDP Malaysia and UNDP-Global Environmental Finance Regional Technical Adviser.

Payment Schedule

Expected Due Date

Percentage

Upon completion and acceptance of preliminary draft of Project Concept/PIF by UNDP Malaysia (deliverables 1 and 2).

30 June 2019

40%

Upon completion and acceptance of final draft of Project Concept/PIF and pre-Social Environmental Screening template by UNDP Malaysia,  UNDP-Global Environmental Finance Regional Technical Adviser and UNDP HQ (deliverables 3 and 4).

30 August 2019

30%

Upon completion and acceptance of Project Concept/PIF with incorporation of GEF comments by UNDP Malaysia, UNDP-Global Environmental Finance Regional Technical Adviser and UNDP HQ (deliverable 5)

31 October 2019

20%

Upon completion and acceptance of IP document by UNDP Malaysia and UNDP-Global Environmental Finance Regional Technical Adviser (deliverable 6).

31 January 2020

10%

TOTAL

 

100%

 

 


Competencies

Corporate Competencies:

  • Demonstrates high moral integrity by modelling the UN’s values and ethical standards;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional competencies:

  • Excellent project design skills using Theory of Change.
  • Strong analytical, writing and communication skills.
  • Excellent financial and budgetary skills.
  • Ability to prepare concept note and proposal.
  • Strong motivation and ability to work and deliver under short deadlines.
  • Focuses on impact and result for the client and responds positively to critical feedback.
  • Able to work independently with little or no supervision.
  • Familiarity with UNDP and government strongly desired.


Required Skills and Experience

  • Masters or higher degree in biology conservation, ecology, wildlife management, zoology or related field. 

 

Experience:

  • At least 10 years of professional experience in wildlife conservation and management.
  • At least 6 years of experience in environmental project design/formulation for UNDPand/or other UN Agencies and GEF.
  • At least 3 successful experience in the development and submission of PIF/project concept.
  • Excellent technical knowledge and understanding of biodiversity and wildlife conservation issues.

 

Language Requirement:

  • Excellent command of English.

 

Documents to be included when submitting proposal:

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Completed Letter of Confirmation of Interest and Availability (Annex 1) provided by UNDP;
  2. Technical Proposal on how your qualifications, experience and list of track records can lead to successful deliverables of this assignment within the required timeframe, and provide a methodology and approach on how you will approach and conduct the assignments;
  3. Financial Proposal should specify unit price (daily professional fee in USD), travel and relevant costs using the financial proposal template in Annex 2.
  4. Personal CV including areas of expertise and past experiences in similar projects and at least three (3) references.

 

How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2019/031" as the subject matter.

 

Forms and General terms & conditions to be downloaded:

  • The UN Personal History Form (P11) is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download
  • The Letter of Confirmation of Interest and Financial Proposal Template at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download
  • Financial Proposal template is avalable http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal%20Template.doc
  • The General Terms & Conditions for Individual contract is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download 

 

Criteria for Selection of the Best Offier:

The award of the contract will be made to the Individual Expert who has obtained the highest Combined Score and has accepted UNDP’s General Terms and Conditions. Only those applications which are responsive and compliant will be evaluated. The offers will be evaluated using the “Combined Scoring method” where:

  1. The technical proposal including educational background and experience on similar assignments will be weighted a max. of 70%;
    • At least 10 years of professional experience in wildlife conservation and management – 20%
    • At least 6 years of experience in environmental project design/formulation for UNDPand/or other UN Agencies and GEF. – 20%
    • At least 3 successful experience in the development and submission of PIF/project concept – 20%
    • Excellent technical knowledge and understanding of biodiversity and wildlife conservation issues – 10%
  2. The financial proposal will weigh as 30% of the total scoring.

 

 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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