Oversight and Control Analyst


Location : Manila, PHILIPPINES
Application Deadline :30-May-19 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :NO-B
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Jul-2019
Duration of Initial Contract :1 Year with possibility for extension

Background

You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.  As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind - and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing   basic   development   needs, supporting institutional   transformations   to enable   sustainable   development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.   These development challenges are not mutually exclusive.  In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers.

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private.  We work closely with all stakeholders in society to find innovative solutions to old development problems.

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.  We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines.

Under the overall guidance of the Resident Representative and direct supervision of the Deputy Resident Representative, the Oversight Analyst is responsible for quality control, oversight and compliance of all activities in the Country Office. He/she is also responsible for effective coordination of the National Implementation (NIM), Direct Implementation (DIM) and NGO Implementation audits. The Oversight Analyst acts as the focal point for Country Office audits, for the coordination of NIM Spot check exercises and the Harmonized Approach to Cash Transfer (HACT). The Oversight Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations and works in close cooperation with Business Development staff, Programme, Operations and other Teams.


Duties and Responsibilities

1) Ensures transparency and accountability in project implementation and programme management, focusing on the achievement of the following   results:

  • Contribute to the achievement of project objectives and outcomes by carrying out regular oversight review of projects; assess reliability and integrity of information provided in project reports, and the completeness of supporting documents;
  • Assess the effective and efficient use of project resources as per the agreed annual workplan;
  • Ensure proper implementation of internal control systems and in the maintenance of compliance standard;
  • Review performance/progress of implementing UNDP supported projects (NIM/ DIM) by determining their conformity with UNDP Financial rules and regulations, and the requirement of the Programme and Operations Policies and Procedures (POPP);
  • Support the clearance and suggests partnership modalities of all Programme and Projects related agreements;
  • Strengthen transparency and accountability in project implementation, programme management and carry out performance reviews to ensure targets are met; and make appropriate recommendations for improvement.

2) Ensures effective coordination and management of DIM/NIM/NGO/audits, focusing on the achievement of the following results:

  • Prepare annual audit calendar for project audits (DIM/NIM/NGO) including list of projects to be audited based on corporate criteria;
  • Provide auditors, UNDP units and projects with checklists and audit scope and TOR;
  • Facilitate interaction between auditors and projects and ensure timely submission of all audit requirements including reports;
  • Provide quality assurance of the NIM/NGO audit reports and ensure audit follows UNDP corporate guidelines;
  • Analyze audit findings across projects and prepare audit follow up plan;
  • Facilitate regular monitoring of audit follow up and preparation of capacity development activities for all projects;
  • Enter required data and regularly monitor UNDP audit database;
  • Liaise with Regional Audit Centre on audit and oversight matters, seek guidance and technical inputs and support as necessary;
  • Coordinate NIM Spot check exercises.

3) Provides effective and reliable performance and risk assessment, focusing on the achievement of the following results:

  • In consultation with the management team, provides assessment of opportunities and risks and works with project staff to maximize opportunities and minimize risk exposure levels;
  • Support formulation of risk assessment and performance assessments plans and implement in timely manner;
  • Review the Country Office risk logs and ensure that risks are adequately assessed and escalated if need be;
  • Participate in indicator and target setting to establish reliable performance assessment criteria;
  • Consults with clients on a regular basis to improve performance;
  • Support the refinement and development of performance assessment tools to enhance the performance assessment process.

4) Ensures quality control in all key activities of the Country Office, focusing on achievement of the following results:

  • Provides timely reports to the senior management on the Country Office performance (Atlas Data Quality Dashboards, Balance Score Cards, etc.) & make recommendations for improvement, including benchmarks;
  • Monitors accuracy and quality of narrative and financial reporting to donors in coordination with the RBM Analyst;
  • Ensures that the Internal Control Framework is correctly implemented in the CO and provides solutions on operational weaknesses and bottlenecks;
  • Supports the preparation and controls the quality of the Country Office results-oriented annual report (ROAR);
  • Supports the preparation and controls the quality of the Country Office integrated workplans.

5) Facilitation of knowledge building and sharing focusing on achievement of the following results:

  • Provide guidance and training sessions to programme and project staff on NIM/NGO audit processes and common findings;
  • Synthesis of lessons learnt and best practices and sharing with programme and project staff; and
  • Sound contributions to relevant knowledge networks and communities of practice.


Competencies

   Competencies and Selection Criteria

                         Description of Competency at Level Required

The key results have an impact on the overall CO efficiency in resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of resources.

Core

 

Innovation

Ability to make new and useful ideas work

Level 4: Adept with complex concepts and challenges convention purposefully

Leadership

Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others

People Management

Ability to improve performance and satisfaction

Level 4: Models independent thinking and action

Communication

Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis

Delivery

Ability to get things done while exercising good judgement

Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional

 

Quality Assurance

Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Legal Advisory

Ability to advise on legal matters including UNDP's legal status, policy development, corporate and operational matters, status and conduct

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Communication

Ability to effectively communicate intensions and requirements to internal and external stakeholders

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

 


Required Skills and Experience

Education:

  • Master’s Degree preferably in Administration, Business, Finance or related field. CPA or ACCA is an asset.

Experience:

  • 2 years’ relevant professional experience at the national or international level; sound knowledge and experience in financial management; experience in the usage of computers and office software packages.

Language Requirements:

  • Proficiency in English. Working knowledge of other UN language desirable

Other:

  • Non-Smoking environment


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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