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International Consultant (IC) – External Evaluation of the Peacebuilding Fund (PBF) project “Conflict prevention and mitigation during electoral cycle in Sierra Leone”
|Location :||Freetown, SIERRA LEONE|
|Application Deadline :||30-May-19 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One month|
|Expected Duration of Assignment :||One month|
The United Nations Development Programme (UNDP) in Sierra Leone in collaboration with development partners and civil society organizations, supported the Government of Sierra Leone (GoSL) and relevant institutions to conduct elections in 2018.? The support was channelled through the “Conflict Prevention and Mitigation (CPM) during the electoral cycle” project. The applicable Project Document (ProDoc) was signed by the Ministry of Internal Affairs (MIA) in April 2017. The project operationally started June 2017 and ended March 2019.
In accordance with UNDP and donor Monitoring and Evaluation (M&E) policies and procedures, the project is required to undergo a Terminal Evaluation (TE) upon completion of implementation. These terms of reference (TOR) set out the expectations for a TE of the project.
UNDP wishes to engage the services of an International Consultant (IC) to conduct a Terminal Evaluation of the project. The IC will be required to assess all activities undertaken within the framework of the project including comparing planned to actual outputs and assessing the actual results to determine their contribution to the attainment of the project objectives. The consultant will also attempt to evaluate the efficiency of project management, including the delivery of outputs and activities in terms of quality, quantity, timeliness and cost efficiency as well as features related to the process involved in achieving those outputs and the impacts of the project. The evaluation will also address the underlying causes and issues contribution to targets not adequately achieved.
The details of the project to be evaluated are as follows:
Project title: Conflict prevention and mitigation during electoral cycle in Sierra Leone.
PBF project No: 00105794, Donor (at endorsement): Peace Building Fund (PBF): US$ 2,764,398 (June 2017 - March 2019)
DFID project No: 203878-106, Co-financing: Canada: US$ 401,517 (Jan - Mar.2018);
Canada Agreement No: 7383741, Co-financing: DFID: US$ 1,872,675 (Sept. 2017 - June 2018) Total Budget: US$ 5,038,590
UNDP Atlas Award ID: 00077436/ UNDP Atlas Project ID:00105765, Pro Doc signature (start date): 01 June 2017
Participating UN Organizations: UNDP and OHCHR- Closing Date (operational): Initial:? 31 December 2018
Current: 31 March 2019 (including 3 months No Cost Extension) Total duration: 18 Months
Lead national counterpart: Ministry of Internal Affairs- Closing Date (operational): Initial:? 31 December 2018
Current: 31 March 2019 (including 3 months No Cost Extension) Total duration: 18 Months
Implementation Partners:? Office of the Vice President, Ministry of Political and Public Affairs (MPPA), Office of National Security (ONS), Judiciary, Sierra Leone Police (SLP), Political Parties Registration Committee (PRRC), Legal Aid Board (LAB), Human Rights Commission (HRC-SL), National Commission for Democracy (NCD), BBC Media Action, Media Reform Coordination Group (MRCG), Women’s Forum, West African Network for Peacebuilding (WANEP), Campaign for Good Governance (CGG), Fambul Tok, National Election Watch (NEW), Institute for Governance Reform (IGR), and Kono District Youth Council (KDYC).
The Project involves the implementation of a range of interconnected activities across several target institutions, including Ministries, Departments and Agencies (MDAs) and Civil Society Organizations.
The project covered three phases:
Phase 1: The induction phase which focused on establishing the management structure, providing support to the training of trainers, re-activating and equipping the situation rooms and the recruitment of staff and consultants.
Phase 2: The implementation phase which focused on the full rollout of the project.
Phase 3: The concluding stages which focused on post-election activities, mid-term and terminal evaluations, audit and lessons learned.
Project objectives and outcomes
The overall objective of the project was to: support the building of a peaceful and secure environment during the 2018 electoral process through preventive and mitigating measures. The project aimed at contributing towards realization of to two outcomes: Outcome one (1): enhanced political dialogue, peace advocacy and violence prevention throughout the electoral cycle; and outcome two (2): promotion of public security, civil protection, human rights and strong national and local capacities for resolving disputes and building peace.
Duties and Responsibilities
Evaluation scope and objectives
The evaluation presents an excellent opportunity to assess PBF’s achievements in an inclusive way and its overall added value to peacebuilding in Sierra Leone in the areas of electoral support, peacebuilding, conflict mitigation and social cohesion. The evaluation will not only help to better understand how the PBF project has progressed against its intended results, but also help inform future potential contributions of the UN Peacebuilding Fund to Sierra Leone.
Three main elements to be evaluated are Delivery, Implementation and Finances. Each component will be evaluated using the criteria: relevance, effectiveness, efficiency and sustainability.
Stakeholder participation and benefits accrued
Relevance and timeliness
Assess the relevance and appropriateness of the project in terms of: addressing the most relevant peacebuilding issues, identifying and undertaking the right interventions during the electoral process, alignment with the priorities of the Government of Sierra Leone, the project’s ability in supporting sustaining peace priorities and addressing cross-cutting issues such as gender and human rights in Sierra Leone.
Assess the extent to which the project has completed the planned activities and met or exceeded the expected outcomes according to schedule and as cost effectively as initially planned.
Monitoring and Evaluation
Assess utilization of project’s results based-monitoring systems and implementation of monitoring and evaluation plans including any adaptation to changing conditions (adaptive management) – and specifically, assess whether the lessons, insights and recommendations of the mid-term evaluation were applied successfully to re-direct the project.
Evaluation approach and method
The evaluator is expected to frame the evaluation effort using the relevance, effectiveness, efficiency, and sustainability criteria. The evaluation will consider the overall performance of the PBF Project’s support considering the project’s result framework and other strategic priorities spelled out in project document. The broad questions to be answered are based on the OECD DAC evaluation criteria and the UN Evaluation Group standards (including those on gender mainstreaming), which have been adapted to the context at hand as follows:
Relevance and Appropriateness:
The evaluation will be summative and will employ a participatory approach whereby discussions with and surveys of key stakeholders provide/ verify the substance of the findings. Proposals submitted by prospective consultants should outline a strong mixed method approach to data collection and analysis, clearly noting how various forms of evidence will be employed vis-à-vis each other to triangulate gathered information.?
Proposals should be clear on the specific role each of the various methodological approaches plays in helping to address each of the evaluation questions. The methodologies for data collection may include but not necessarily be limited to:?
Rigorous desk review of documentation supplied by country PBF team (UNDP & UN WOMEN) including: Project documents, evaluation of PBF (Phase-I), project reports, key intervention reports and policies, minutes of project board meetings and Government Peace Building meetings etc.
Key informant interviews and focus group discussions, as appropriate, with major stakeholders including country PBF team, officials from key ministries, representatives of Civil Society Organizations, Community Leaders (females & males) etc.
Survey of key stakeholders, if relevant.?
Evaluation products (key deliverables)
The evaluator will be accountable for delivery of the following key outputs and products:
Evaluation inception report: This should be prepared before field mission and should detail evaluators’ understanding of the evaluation process. The report should include a proposed schedule of tasks, activities and deliverables, designated responsibilities for each task/product. ?It should also reflect all substantive and logistical issues to be addressed to ensure the success of the evaluation. The consultant will provide the workplan and schedule to be followed throughout the assignment.
Data collection and field visits as per agreed methodology.
Presentation of preliminary findings.
Draft evaluation report: The project team, Evaluation Reference Group (ERG) members and key stakeholders should review and provide input to the draft report to ensure that it meets the required quality criteria and standards.
Presentation of the findings: The key findings of the evaluation should be presented to relevant stakeholders in a joint meeting to obtain participatory comments from them. A brief progress report should be submitted during consultancy detailing: activities and tasks completed to date, any challenges faced, any adjustments made in response to challenges, any deviations from timeline and explanations for deviations and any other risks and issues
Final evaluation report: A standalone document of approximately 30-40 pages (excluding any annexes/attachments) that substantiates its recommendations and conclusions. The report will include mainly the following:
A detailed record of consultations with stakeholders to be provided as part of the information gathered by the evaluator, as an annex to the main report,
If there are any significant discrepancies between the impressions and findings of the evaluation team and stakeholders these should be explained in an Annex to be attached to the final report,
A Monitoring Effectiveness Tracking Tool (METT) with evaluators comments.
The evaluation report must provide evidence-based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterparts, donor focal points, UNDP Country Office, project team and other key stakeholders including Ministries, Departments and Agencies (MDAs) and project Implementation Partners (IPs). The evaluator is expected to conduct a field mission to the provinces in Sierra Leone to meet and interact with beneficiaries and field-based actors.
Management arrangements for the evaluation.
The projects’ Chief Technical Specialist (CTS) is the evaluation manager who will manage day-to-day responsibilities of the evaluation and play the central role of connecting the other key players. An evaluation reference group will be constituted comprising of key stakeholders and will work closely with the evaluation manager to guide the evaluation process and provide guidance throughout.
Required Skills and Experience
The Consultant must have demonstrated expertise and experience in advanced techniques of conducting evaluation and quantitative & qualitative research. More specifically, the consultants must be an established leader in social research with demonstrated experience in;
In addition to the above criteria, the terminal evaluation international consultant should be aware of and conduct the evaluation in accordance to the UNEG ethical guideline for evaluation to ensure the credibility and integrity of the evaluation process and products.
This is available here: http://www.unevaluation.org/document/download/548
The application should contain:
Note: Consultants are responsible for ensuring they have any necessary vaccinations/inoculations when travelling. Consultants are also required to comply with the UN security directives set forth under dss.un.org.
Submission of applications
Proposals may be submitted on or before close of business (17:00hours) on Wednesday, 30 May 2018, (West Africa time) via UNDP jobs site: http://jobs.undp.org
Evaluation Criteria and Weighting
The consultant will be evaluated against a combination of technical and financial criteria. Maximum score is 100% out of a total score for technical criteria equals 70% and 30% for financial criteria.
The technical evaluation will include the following:
Timeframe for the evaluation process
Below is the recommended duration of the assignment. The detailed schedule will be finalized with the consultant prior to the assignment. The estimated duration of the assignment is up to 30 working days and the tentative schedule is as follows:
Deliverable Timing Actual date
Preparation (home-based) Recommended: 5 days TBD
Evaluation mission and draft evaluation report (field-based) Recommended: 20 days TBD
Final report (home-based) Recommended: 5 days TBD
TOTAL 30 days
The schedule and percentage payments will follow the timelines of the below-mentioned deliverables:
Payment flow Milestone
First payment (20%): Following submission and approval of inception report and its acceptance by projects’ CTS;
Second payment (40%): Following submission of the draft evaluation Report and its acceptance by UNDP CTS;
Third and final payment (40%): Following submission and approval of final evaluation report by the projects’ CTS and UNDP CO.
Payments will be made only upon confirmation of project’s CTS on delivering on the contract obligations in a satisfactory manner. The review and approval of all payments will be made by the CTS.
Annex A: List of documents to be provided (not exhaustive)
ANNEX B: UNEG Code of Conduct for Evaluators/Midterm Review Consultants, the form is attached to the Terms of Reference with the ICPN in the UNDP Procurement website:?http://procurement-notices-admin.undp.org/view_notice.cfm?notice_id=55674&view=admin
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.