HR Assistant


Location : Manila, PHILIPPINES
Application Deadline :30-May-19 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-5
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Jul-2019
Duration of Initial Contract :1 Year with possibility for extension

Background

You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.  As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind - and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing   basic   development   needs,   supporting institutional   transformations   to enable   sustainable   development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.   These development challenges are not mutually exclusive.  In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers.

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private.  We work closely with all stakeholders in society to find innovative solutions to old development problems.

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.  We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines.

Under the guidance and supervision of the HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.


Duties and Responsibilities

1. Ensures administration and implementation of HR strategies and policies  focusing on achievement of the following results:

  • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
  • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

2. Provides HR services focusing on achievement of the following results:

  • Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of HR secretary in interview panels.
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, and liaise with GSSU accordingly.
  • Performing ICF delegated functions as per CO delegation of authority.
  • Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
  • Maintenance of the CO staffing table.
  • Collection of background information for submissions to the Local Compliance Review Panel (CRP).
  • Update of the CO rosters.
  • Maintenance of proper filing system for HR records and documents.
  • Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

3. Ensures proper staff performance management and career development focusing on achievement of the following  results:

  • Provision of background information to CRG (as applicable).
  • Provision of background information for drafting Whole Office Learning plan and individual learning plans.
  • Monitors completion of PMDs and office learning plans.

4. Supports the conduct of UN-related surveys focusing on achievement of the following results:

  • Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

5. Support knowledge building and knowledge sharing in the Office, focusing on achievement of the following results:

  • Participation in the trainings for the operations/projects staff on HR.
  • Contribution to knowledge networks and communities of practice.


Competencies

Core

 

Innovation

Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

Communication

Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services;  

Technical/Functional

Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

 and hiring managers are encouraged to familiarize themselves for more information

Quality Assurance

Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Knowledge Facilitation

Ability to animate individuals and communities of contributors to participate and share

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Team Building

Ability to work effectively with diverse groups of professionals towards common goals

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Communication

Ability to effectively communicate intensions and requirements to internal and external stakeholders

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks


Required Skills and Experience

Education:

  • Secondary Education or bachelor's degree in a related field.
  • Specialized certification in HR would be an asset.

Experience:

  • 5 years of relevant experience with Secondary Education or 2 years of relevant experience with bachelor's degree.
  • Relevant experience in Human Resources or Administration is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web-based management systems.

Language Requirements:

  • Proficiency in English. Working knowledge of other UN language desirable.

Other:

  • Non-Smoking environment.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme