Background

You are invited to join a team of dedicated development professionals whose primary role is to support the Philippines to achieve the 2030 Agenda.  As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to the eradication of poverty and to ensure no one is left behind - and we reach those furthest behind first.

You will be confronted with diverse development challenges, including addressing   basic   development   needs,  supporting institutional   transformations   to enable   sustainable   development, and enabling rapid recovery from shocks, crises and conflicts by strengthening development pathways.   These development challenges are not mutually exclusive.  In fact, they often coexist, requiring tailored integrated solutions that can adequately address specific deficits and barriers.

We place a premium on national ownership in the analysis, design and implementation of solutions, as well as a partnership-based approach to leverage the range of skills and resources needed – public and private.  We work closely with all stakeholders in society to find innovative solutions to old development problems.

UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors.  We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Philippines.

Under the guidance and supervision Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

1) Ensures implementation of operational and financial management strategies, adapts processes and procedures:

• Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

2) Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

3) Provides accounting and administrative support to the Finance Unit and performs Global payroll functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NIM projects; preparation of documentation for GSSU vouchers processing and on-behalf of UN Atlas and non-Atlas Agencies;
• Proper receipting of goods and services and establishment of accruals;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, entitlements are duly processed;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Presentation of information on the status of financial resources as required;
• Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;
• Management of cash receipts and petty cash;
• Maintenance of the proper filing system for finance records and documents;

4) Ensures proper CO cash management functioning, focusing on achievement of the following results:

• Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application;
• Alternate to Finance Associate for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions;
• Preparation of monthly UN exchange rate report to Treasury;
• Timely and accurate support to GSSU for bank reconciliations;
• Initiation of bank transfers and deals in Atlas.

5) Support knowledge building and knowledge sharing in the Office, focusing on achievement of the following results:

• Participation in online and in person training for operations/project staff on administration;
• Sound contributions to knowledge networks and communities of practice.

Competencies

Required Skills and Experience

Education:

• Secondary Education or bachelor's degree in Accounting, Finance, Business or Public Administration;
• UNDP Accounting & Finance Test required.

Experience:

• 5 years of relevant experience with Secondary Education or 2 years of relevant experience with bachelor's degree;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems. Experience with ERP financials, preferably PeopleSoft, desirable;
• Experience of IPSAS and/or IFRS is required.

Language Requirements:

• Proficiency in English. Working knowledge of other UN language desirable.

Other:

• Non-Smoking environment.