Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and th achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Objective of the Assignment:

UN Women regional office supports its presence across the Arab States. Under the daily supervision of the HR Associate, the Human Resources (HR) Assistant is responsible for administratively and logistically supporting the recruitment and placement, administration of the benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personal.  

Duties and Responsibilities

 Under the overall supervision of Human Resources Associate, the Human Resources Assistant will be responsible for the following duties:

• Implement HR policies and procedures in RO in full compliance with UN Women rules, regulations, and HR policies and guidelines:

1. Provide support to HR recruitment processes: organize interviews, panels, renting of laptops,.etc., including logistical preparations, preparation of reports, ..etc.
2. Follow up on candidate’s vendor and soliciting of references and P11s;
3. Follow up on contracts after being signed by UN WOMEN Director to ensure completion of processes (including PO and vendor creations by colleagues);
4. Administer interns’ agreements for Associate review and OM clearance and ensure compilations of intern’s requirements on file;
5. Draft HR communications such as HR letters, written response to queries concerning HR related matters, and apology emails to candidates who were not selected;
6. Collection of background information/ documents on candidates as required;
7. Maintenance of proper filing system for all HR recruitments;
8. Submit SSA payments and new entry medical examination AP forms for newly-hired staff members;
9. Assistance in organizing the trainings for the operations/projects staff on HR related matters;
10. Assistance provided on HR briefing to newly hired staff.

• Collect and Maintain HR information in full compliance with UN Women rules, regulations, and HR policies and guidelines:

1. Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
2. Print and file the mandatory certificates for each staff and assist in the update of information on the excel sheet (dates of modules completion)

Competencies

Core Values

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

•  Ability to administer and execute administrative processes and transactions;
•  Ability to handle information of a confidential nature;
•  Ability to provide inputs to business processes re-engineering, implementation of new systems;
•  Good quantitative skills; ability to produce reports;
• Strong IT skills.

Required Skills and Experience

Education:

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration is an asset.

Experience:

•  0-1 Years of experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system.

Language Requirements:

• Fluency in English and Arabic is required.

Evaluation Criteria (Technical 70%)

Financial: Lowest Financial Proposal: 30%:

• Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical);
• The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/(Bid of the Consultant) x 30; "Lowest Bid Offered" refers to the lowest price offered by offerors scoring at least 49

Application:

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from:http://www.unwomen.org/about-us/employment.
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.Make sure that you provide a valid email address for future communications.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.