LGU Capacity Building Expert for the Development of Training Modules for LGUs on LREP (For Filipino Nationals Only)


Location : Manila, PHILIPPINES
Application Deadline :30-May-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
10-Jun-2019
Duration of Initial Contract :Eight (8) months 70 man days
Expected Duration of Assignment :June - December 2019

Background

Project Description 

The required services relates to the Component 2 (Institutional Strengthening) of the DREAMS project. The training modules for LGUs on Localized RE Planning will be used to capacitate selected municipal governments to pass local energy policies, prepare and implement energy plans particularly those that rely on renewable energy sources and technologies. This endeavor is envisioned to help the local stakeholders in the attainment of total electrification in their areas. 

i. Goal: “reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

ii. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

iii. Components and Expected outcome vis a vis required services:

     DREAMS has 4 components.

Components

Outcomes

a. RE Policy and Planning

enforcement of a supportive policy and regulatory environment = increase in RE investments

b. Institutional strengthening for RE mainstreaming

strengthened institutional capacity= increase in RE project approvals

c. Capitalized RE market development

increased number of operational RE projects = increase in confidence of RE developers on viability of RE

d. RE commercialization

capitalized RE markets = increase in RE based power capacity

iv. Stakeholders for the project.

The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project is being implemented by the Renewable Energy Management Bureau (REMB).

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision making body for the project implementation.

A Project Management Unit is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig City, Metro Manila. 


Duties and Responsibilities

Scope of Work of the required services

The IC is expected to enable LGUs to prepare an RE plan that will be compliant to be incorporated in the annual Municipal Development Plan. To attain this objective, the IC will undertake the following:

1. Develop a maximum of four (4) training modules on LREP. The IC will:

  1. Gather and analyze training modules being used in energy planning particularly RE planning available at the Department of Energy and at the minimum, if available, from the offices of the members of the DREAMS Project Steering Committee.
  2. Conduct key informant interviews among the local officials and planning officers of selected local government units including the management of electric cooperatives and other distribution utilities and generation facilities in selected areas
  3. Share the draft modules for the review and inputs of members from REMB.
  4. Prepare the draft training modules for Trainers’ Training and the LREP Training Program.

2.  Roll-out/Implement the LREP training. The IC will:         

  1. Conduct two (2) Training of Trainers (TOT)
  2. Finalize the LREP Module based on the result of the TOT
  3. Serve as resource person during the actual LREP training using the developed manual
  4. Incorporate recommended improvements in the training manual upon the completion of each module.

3.  Submit a ready to print LREP Training Manual.

 

Expected Outputs and Deliverables

  1. One comprehensive training needs assessment based on agreed upon methodology and outline
  2. Maximum of four (4) training modules with a two to three days training curriculum per module
  3. Two (2) TOT workshops conducted and reports submitted, including post-training evaluation.
  4. Approved and ready to print LREP Training Manual with all the attached modules, training materials and referenc

Deliverables/Outputs

Estimated days to Complete

Target Due Dates

Review and Approvals Required

Work plan

2

5 days after signing

National Project Director

upon endorsement of Project Manager

Training Needs Assessment Report

10

NLT June 2019

Draft Module 1 and 2

15

NLT July 2019

Training of Trainers for Module 1 & 2 report with post-training assessment

10

NLT Aug 2019

RP during Roll out (improvements on Module 1 & 2)

Module 1 & 2

Draft Module 3 & 4

15

NLT Sept 2019

Training of Trainers for Module 3 & 4 report with post-training assessment

10

NLT Oct 2019

RP during Roll out (improvements on Module 3 & 4)

Module 3 & 4

Ready to Print Final Training Modules

8

NLT Nov 2019

Total

70

 

 

 

Institutional Arrangement

The work of the IC will be supervised and coordinated by the DREAMS Project Manager. The PMO will provide a working space to the IC during the meetings with concerned units of DOE.

The PMO will facilitate linkage to the potential key informants within and outside of DOE. However, the gathering and consolidation of data for the study, within or outside of DOE, shall be the responsibility of the IC. The IC will primarily coordinate with divisions under the Renewable Energy Management Bureau (REMB). DOE and REMB shall be the primary sources of data for the training module.

 

Duration of the Work

The contract period is from June to December 2019. A total of 70 man-days will be needed to deliver the output.

 

Duty Station

The IC will be based in Manila. Field work is expected. The IC is not required to report daily to the DOE-DREAMS office.

 

Scope of Price Proposal and Schedule of Payments

This is a lump-sum approach. Travel is expected in Iloilo and Palawan for the TNA conduct and duration of the training of trainers. The contract price is fixed regardless of changes in cost components.

The IC will not be entitled to per diem allowance. Costs of the implementation of Training of Trainers and printing of approved training modules will be shouldered by the DREAMS Project.

Deliverables/ Outputs

Payment Tranche

Approved work plan

10%

Training Needs Assessment Report

20%

Module 1 and 2

20%

Module 3 and 4

30%

Ready to print Final LREP Modules

20


Competencies

The Core Values of the United Nations are:

  • Integrity;
  • Professionalism;
  • Respect for diversity.

Planning & Organizing:

  • Develops clear goals that are consistent with agreed strategies;
  • Identifies priority activities and assignments; adjusts priorities as required;
  • Allocates appropriate amount of time and resources for completing work;
  • Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary;
  • Uses time efficiently.

Communication:

  • Speaks and writes clearly and effectively;
  • Listens to others, correctly interprets messages from others and responds appropriately;
  • Asks questions to clarify, and exhibits interest in having two-way communication;
  • Tailors language, tone, style and format to match the audience;
  • Demonstrates openness in sharing information and keeping people informed.

Client Orientation:

  • Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view;
  • Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  • Identifies clients’ needs and matches them to appropriate solutions;
  • Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
  • Keeps clients informed of progress or setbacks in projects;
  • Meets timeline for delivery of products or services to client.

Teamwork:

  • Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
  • Places team agenda before personal agenda;
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Required Skills and Experience

Academic Qualifications

  • Minimum level: MA/MS degree in the field of engineering, community development, public administration, economics or other related course.

Experiences in Capacity Development

  • Minimum five (5) years of continuous experience in the
  1. Conduct of training needs assessment and development of training modules
  2. Training of LGU officials and personnel

Experience in Local Energy Development

  • At least five (5) years of continuous experience in technical and/or professional assistance to LGUs in local policy development and program and project planning, budgeting and coordination and preferably on the field of energy or environmental development and management

Language

  • Excellent writing proficiency in English as evidenced by publications and/or reports made

 

Criteria for Selection of the Best Offer:

The selection of the best offer from the shortlisted candidates will be based on a Combined Scoring method – where the qualifications and experienced will be weighted a maximum of 700 points and combined with the price offer which will be weighted a max of 300 points out of 1000 points. Having received the quantum core out of a pre-determined set of weighted technical and financial criteria specific to the solicitation:

Technical Criteria weight: 70%

Financial Criteria weight: 30%

 

Technical Evaluation (700 points, Weight 70%)

All applicants will be initially screened against the minimum qualification requirements as specified above.

Responsive candidates (longlisted) will then be further evaluated against the following criteria:

Desk review of technical criteria as evident in the submitted application:

Qualification

Points Obtainable (100 points)

Education

  • Minimum level: MA/MS degree in the field of engineering, community development, public administration, economics or other related course

(Minimum 140 points for completed master’s degree, additional points for each additional completed degree, maximum up to 200 points)

200

Experiences in Capacity Development

Minimum five (5) years of continuous experience in the

  1. Conduct of training needs assessment and development of training modules
  2. Training of LGU officials and personnel

(Minimum 210 points for 5 years experience, additional points for additional years, maximum up to 300 points)

300

 

 

Experience in Local Energy Development

At least five (5) years of continuous experience in technical and/or professional assistance to LGUs in local policy development and program and project planning, budgeting and coordination and preferably on the field of energy or environmental development and management

(Minimum 280 points for 5 years experience, additional points for additional years, maximum up to 400 points)

400

Language:

Excellent writing proficiency in English as evidenced by publications and/or reports made

 

100

TOTAL

1000

The maximum points that can be achieved in the desk review is 490 points.

Only those applicants obtaining a minimum of 343 points (70% of points obtainable in the desk review) will be considered for an interview.

The total obtainable score on the interview is 210 points bringing the total points for the technical evaluation to a maximum of 700 points. Candidates obtaining less than 147 points during the interview (70% of points obtainable during the interview) will be disqualified.
Only those candidates who obtain a total technical score of 490 points and above on the technical evaluation will be considered for financial evaluation.

 

Financial evaluation (300 points, Weight 30%)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

 

Recommended Presentation of Offer / Application

The application package containing the following (to be uploaded as one file):

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Proposed LREP module outline and indicative topics with brief explanation of contents and methodology of TNA (not more than 5 pages)
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

           Financial Proposal Template (use only applicable items)

Budget item

Cost

Details / assumptions

Professional Services

 

 

Travel (local only)

 

 

Meals and lodging

 

 

Supplies, reproduction

 

 

Communication

 

 

Others

 

 

Total

 

 

*Incomplete submission may be subject to disqualification.

You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link:http://gofile.me/6xdJm/bE9TCw8fU

 

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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