Project Coordinator for Strengthening anti-corruption CSOs in Malaysia


Location : Putrajaya or Kuala Lumpur, MALAYSIA
Application Deadline :29-May-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
03-Jun-2019
Duration of Initial Contract :5 Months (June - October 2019)
Expected Duration of Assignment :5 Months (June - October 2019)

Background

UNDP Global Mission Statement:

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

Organizational context:

The 14th Malaysian General Election in May 2018 marked a significant chapter in the history of the nation and the new government has pledged its strong commitment towards improving governance at all levels, elevating integrity and accountability, and freeing Malaysia of corruption. The National Centre for Governance, Integrity and Anti-Corruption (GIACC) was established in June 2018 with the responsibilities of planning, formulating strategies and evaluating polices in ensuring all government affairs are done based on good governance, integrity and zero-tolerance towards corruption, and a Special Cabinet Committee on Anti-Corruption (Jawatankuasa Khas Kabinet mengenai Anti-Rasuah) (JKKMAR) was established to review issues and to decide on policies and strategic direction of governance, integrity and anti-corruption efforts.

In October 2018, the government’s mid-term review of the 11th Malaysia Plan (11MP) outlined revised policy directions in line with PH’s reform agenda with a strong emphasis on governance, and Pillar 1 of the 11MP is now focused on “Reforming governance towards greater transparency and enhancing efficiency of public service,” with the priority area of improving governance at all levels, through the strategy of strengthening check and balance mechanisms. In January 2019, the government launched the National Anti-Corruption Plan 2019-2023 (NACP) with the aim of instilling good governance initiatives in its efforts to fight corruption.

Preventing corruption requires an effort from all members of society at large, and Article 13 of the UNCAC recognizes and provides a role for Civil Society Organizations (CSOs) in combating corruption by calling on governments to increase transparency, improve public access to information and to promote public participation in the government decision-making process. Given the important watchdog role of civil society, there is a need to strengthen the capacity of anti-corruption CSOs in Malaysia to support government accountability and transparency in various sectors, and in particular, to strengthen alliances between CSOs to mobilize joint action, coordinate anti-corruption initiatives and harness collective impact.

In this context, UNDP Malaysia is working with CSO partners in Malaysia to:

1. Strengthen the capacity of subnational/state level anti-corruption CSOs

While there are several established CSOs currently engaging in anti-corruption work on the national front, there are fewer CSOs working on anti-corruption at the state or local level, and the few that exist are usually not formalized and/or lack resources or capacity to carry out their activities. The project will identify and build the capacity of anti-corruption CSOs within two states – Penang and Johor. Two workshops will be organized with CSOs in these states (Penang in August 2019, Johor in October 2019) to bring state level players together, generate awareness on federal level planning and activities on anti-corruption, and to provide expert training and knowledge sessions on strengthening CSO organizational capacity and conducting effective anti-corruption work at the state and local level.

2. Strengthen the coalition of anti-corruption CSOs in Malaysia

The project will support anti-corruption CSOs in strengthening their coalition, building the coalition’s organizational capacity as a network, and in providing administrative, planning, coordination and secretarial support necessary for developing the coalition’s work moving forward. A multi-stakeholder/CSOs workshop will be organized in September 2019 to bring all relevant anti-corruption stakeholders together (national and subnational), generate awareness on the current developments in the anti-corruption landscape in Malaysia and the role of CSOs, foster collaborations between CSOs, and bring visibility to CSOs and their activities.

UNDP Malaysia is now seeking a Project Coordinator who will be responsible for the overall management and implementation of the project and who will work closely with CSO partners to support the achievement of the project’s objectives.


Duties and Responsibilities

Under the direct supervision of the UNDP Governance and Institutional Reform Specialist and in close consultation with relevant CSO partners, the Project Coordinator will be responsible for the overall coordination and management of the project’s activities. This shall consist of ensuring the timely implementation of the project activities and achievement of key deliverables listed in the project work plan and budget, including the following responsibilities:

1. Identify and work with CSO partners at subnational level to strengthen and build capacity of CSOs to effectively carry out anti-corruption work in identified states (Penang and Johor), including:

  • Coordinating and supporting the organization of one state-level CSO workshop in Penang in August 2019, and one state-level CSO workshop in Johor in October 2019;
  • Providing advisory support to CSOs on development strategies and capacity building; 
  • Identifying and disseminating relevant and appropriate sources of information related to civil society and anti-corruption issues; and
  • Any other tasks deemed necessary to achieve the project objectives.

2. Work closely with CSO partners to strengthen the coalition of anti-corruption CSOs and build its organizational capacity, and provide administrative, planning, coordination and secretarial support necessary for developing the coalition’s work moving forward including:

  • Drafting and preparing the coalition’s foundational documents (eg charter, terms of reference etc);
  • Developing its planning and organizational processes;
  • Designing and setting up the necessary organizational framework/structure to strengthen the coalition (eg secretariat, coordination committee etc);
  • Providing administrative and secretarial support in coordinating, implementing and promoting coalition activities, including Multi-stakeholder/CSOs workshop in September 2019;
  • Supporting discussions and facilitating constant communication between members in order to support progress on activities, strengthen the spirit of partnership and foster synergies within the coalition;
  • Organizing, coordinating and documenting meetings, and facilitating information sharing among members and managing correspondence; and
  • Designing and monitoring work plans, timelines and budget for coalition activities within the project time frame.

 

Key Deliverables:

Activities

Timeline

State-level CSOs workshop in Penang

August 2019

Multi-stakeholder/CSOs workshop

September 2019

State-level CSOs workshop in Johor

October 2019

 

Working Arrangements:

The national consultant will work under the direct supervision of the UNDP Governance and Institutional Reform Specialist, and in close consultation with relevant CSO partners.

 

Duration of Work and Duty Station:                                                 

The whole assignment is foreseen for a period of approximately 5 months, and the consultant will be based in the office of a CSO partner.

 

Price Proposal and Schedule of Payments:

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables.

Payments are subject to submission of deliverables duly approved by the UNDP Governance and Institutional Reform Specialist, which shall serve as the basis for the payment of services.

 


Competencies

  • Prior background and local knowledge of the Malaysia country context (particularly the social and political climate);
  • Solid knowledge and experience of project management and proven experience in working with civil society organizations;
  • Proven competence in the field of anti-corruption and well-informed on public accountability and citizen engagement issues;
  • Strong inter-personal communications and diplomatic skills, with an ability to listen, understand and respond effectively to different and divergent points of view expressed by a wide range of stakeholders. Ability to build strong relationships with clients, focus on impact and result for the client and respond positively to feedback;
  • Ability to establish priorities and to plan, coordinate and monitor work plans. Proven ability to work under pressure and produce accurate, timely and high quality outputs;
  • Resourcefulness, good interpersonal skills and ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity; and
  • Demonstrated ability to develop and maintain effective work relationships with and between different levels and types of project personnel and counterparts.


Required Skills and Experience

  • At least a Bachelor’s degree in Public Administration, Political Science, Social Science, Economics, Public Policy, Law or related area.

 

Experience and Skill:

  • At least 5 years project management experience preferably in planning and implementing CSO activities in relation to anti-corruption and public accountability.
  • Experience of working for UN/UNDP projects/development partners’ programme is an advantage.

 

Language Requirement:

  • Proficient in English and Bahasa Malaysia.

 

Documents to be included when submitting the proposals:

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Completed Letter of Confirmation of Interest and Availability';
  2.  Proposal on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment;
  3. The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables.
  4. Personal CV including areas of expertise and experience in similar projects and at least three (3) references in the format of UN Personal History Form (P11 form). The UN Personal History Form (P11); 

 

How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template, P11 form and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2019/032"  as the subject matter.

 

Forms and General terms & conditions to be downloaded:

  • The UN Personal History Form (P11) is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download
  • The Letter of Confirmation of Interest at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download
  • The Financial Proposal Template at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal%20Template.doc?download 
  • The General Terms & Conditions for Individual contract is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download

 

Evaluation:

Individuals will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individuals whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; [70%]

* Financial Criteria weight; [30%]

UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply.

 

 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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