Consultancy (Individual Contract) Procurement & Contract Management Consultant


Location : Copenhagen, DENMARK
Application Deadline :05-Jun-19 (Midnight New York, USA)
Additional Category :HIV, Health and Development
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Duration of Initial Contract :6 months / Maxium 130 working Days

Background

IMPORTANT: Applications will not be accepted via this Job site.  

Application information and detailed Terms of Reference can be found at UNDP's Procurement Notices Website:  http://procurement-notices.undp.org/view_notice.cfm?notice_id=55930

The objective of the assignment is to strengthen the procurement and contract management capacity, provide procurement support and guidance to UNDP Country offices implementing heath procurement and to provide support to the Procurement and Supply Management (PSM) function of the UNDP’s Global Fund – Health Implementation Support Team (GF-HIST) which is based in Copenhagen and matrixes with the UNDP Procurement Services Unit (PSU).


Duties and Responsibilities

Duties and Responsibilities:  (For further information on Deliverables - please refer to the TOR in the Procurement Notices website)

Under the general supervision of the Procurement Specialist, the Consultant supports the provision of procurement and contract management services for pharmaceutical products, and other service requirements in line with UNDP rules, policies and procedures and focusing on the following activities;

Supports service delivery to UNDP Country Offices and procurement services to national partners for incoming requests for pharmaceuticals with the following key responsibilities:

  • Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support;
  • Transmits Cost Estimates to UNDP Country Offices;
  • Supports UNDP Country Offices with the identification and mitigation of procurement and supply chain management related risks;
  • Assists with the development, publication and management of solicitation documents, clarification of bidder’s enquiries, receipt and evaluation of offers and submission of cases for UNDP contract committee review;
  • Conducts procurement processes in response to specific needs, if requested;
  • Communicates outcome of procurement processes to UNDP Country Offices.

Supports the execution of procurement processes to efficiently and cost-effectively meet UNDP’s needs for the procurement of pharmaceuticals with the following key responsibilities:

  • Supports streamlining of compliance to Quality Assurance and other related UNDP policies and procedures in close collaboration with Head of QA and Procurement specialist;
  • Conducts market research and trend analysis to support the development of tailored procurement strategy for the planned procurement processes. 
  • Assists with issuance of Purchase Orders and Contracts with manufacturers, wholesalers, freight forwarders and other services providers as required;
  • Liaises with UNDP Country Offices and procurement services partners to ensure timely and smooth (trouble free) delivery of required goods and services;
  • Maintain the database of supplier performance evaluations and provide regular consolidated reports;
  • Support long- term procurement planning to inform decision making leading to most cost-effective means of procurement; and
  • Undertakes, when required, value for money assessments, mainly - in terms of price optimization and cost effectiveness of medicine procurement offered to national partners, including UNDP Country Offices.

Contributes to foster Knowledge Sharing on procurement services for pharmaceuticals to UNDP Country Offices, PSU and GF HIST with the following key responsibilities:

  • Compiles and analyses historical data and forecasts of pharmaceuticals and health products commodities;
  • Supports management of data requests internal and external to the organization relating to pharmaceutical and health products’ supply; and
  • Ensure systematic knowledge sharing on procurement with Country Offices by assisting in the organization of training workshops and in the development of knowledge tools;
  • Assist in the preparation of health procurement related tools and approaches;
  • Support in the preparation and communication of results.
  • Support GF HIST with the adoption of sustainability related innovative practices (i.e. reduced packaging, transition towards sea freighted consignments, biodegradable packaging, etc. and develop and apply a methodology to capture impact and effect of these initiatives.  


Competencies

Competencies

 Organizational Competencies:

  • Demonstrates integrity by modeling the UN’s values and ethical standards.
  • Promotes the vision, mission, and strategic goals
  • of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

  • Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
  • Professional and/or academic experience in one or more of the areas of the Development or knowledge management field.

Project and Resource Management:

  • Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
  • Ability to focus on impact and results for the client, promoting and demonstrating an ethic of client service.
  • Strong organizational skills.
  • Ability to work independently, produce high quality outputs.
  • Sound judgment, strategic thinking and the ability to manage competing priorities

Partnership building and team work:

  • Demonstrated well developed people management skills.
  • Strong ability to manage teams; creating an enabling environment, mentoring and developing staff.
  • Excellent negotiating and networking skills.
  • Demonstrated flexibility to excel in a multi-cultural environment.
  • Provides constructive coaching and feedback.

Communications and Advocacy:

  • Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
  • Strong presentation skills in meetings with the ability to adapt for different audiences.
  • Strong analytical, research and writing skills with demonstrated ability to think strategically.
  • Strong capacity to communicate clearly and quickly.
  • Strong inter-personal, negotiation and liaison skills.


Required Skills and Experience

Education:

  • Advanced Degree Master’s Degree or Diploma/Certificate in Social Science, Public Health, Law, Economic, International Development or other related field and or Bachelor Degree with 7 years of experience.

Experience:

  • Minimum of 5 years of national/international professional experience in the procurement or supply chain or related areas.
  • Work experience from a developing country highly desirable.
  • Experience in the use of computers and office software packages as well as web-based management systems.
  • Excellent writing, research, analysis and presentation skills.
  • Knowledge of UN and/or UNDP procedures, grant applications and program implementation is highly desirable.
  • Language : English required.  Knowledge of French, Spanish or Russian would be an asset.

Knowledge of ERP systems is a plus. 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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