Background
The Disaster Resilience in the Pacific (RESPAC) is a 3-year project funded by the Government of Russia that commenced in mid-2016 and complete by 2019. With the overall objective of improving capacity of 14 Pacific Small Islands States (P-SIDs) in the area of climate change adaptation (CCA) and disaster risk reduction+mitigation (DRR&M), the RESPAC project has 3 main components: i) Strengthened early warning systems and climate monitoring capacity in selected PICS; ii) Preparedness and planning mechanisms and tools to manage disaster recovery processes strengthened at regional, national and local level; and iii) Increased use of financial instruments to manage and share disaster related risk and fund post disaster recovery efforts.
The project will be implemented over a period of 18 months, aiming to achieve three outputs:
School preparedness and awareness programmes for tsunamis institutionalized in project countries,
School preparedness and awareness programmes for tsunamis replicated and adapted in more schools in the Asia-Pacific region, and
Capacity of data collection enhanced in the countries requiring support.
In addition to rapid onset and potentially devastating consequences of earthquakes that trigger tsunamis, climate change on a global scale is one of the most impactful phenomenon’s and carries the potential to negate all development aspirations of particularly Small Island Developing States (SIDS). Pacific SIDS are located in a region of the world where there is intense, frequent and increasingly impactful environmental disasters. SIDS’s vulnerability to disasters is heightened due to their isolated geographic situation, insularity, ecological fragility and the social and economic disadvantages related to their small size. Small populations and high level of outward migration compound this vulnerability; economic stressors due to poverty, limited resources, markets unable to generate economies of scale, reliance on international trade, and costly public administration infrastructure creates indebtedness and further susceptibility to global developments.
For a detailed terms of reference please visit UNDP Pacific website ( www.pacific.undp.org)
Duties and Responsibilities
The scope of work for this assignment will primarily revolve around the provision of advisory support for the Regional Tsunami Support Project leading to the successful completion of its activities. In this regard the consultant will be supporting the RESPAC team in liaising with counterparts from the focal Ministries with the 6 countries that have been selected for the phase 2 of the project. The 6 countries are; Fiji, FSM, Kiribati, Palau, Tuvalu, and Vanuatu. Focal Ministries include a) The Ministry of Education and b) The National Disaster Management Offices. It is expected that 70% of the advisor’s time will be spent on providing advisory services to the Tsunami Awareness Project.
With regards to the main output – provision of advisory support for the successful implementation of the Tsunami Awareness Programme, the main deliverable will be 12 monthly reports submitted before the 20th day of each month in which the advisor is to list down all the accomplishements and pending activities under each country.
For the RESPAC and ICLEWs, a one page M&E update will be sufficient however quarterly updates will be in much longer and detailed format.
Competencies
At least 10 years of experience in project planning and management and working with development partners, government agencies, including experience engaging and managing consultants and managing small budgets;
(10%)
Minimum 10 years of experience in area of specialization (Disaster Preparedness Planning and Coordination / conduct of similar deliverables e.g. public consultation, stakeholder engagement and tsunami drill)
Relevance elevance of experience in key areas (e.g. coordination with government agencies, regional agencies and development partners) (10%)
Experience in working with multi-stakeholders (5%)
Understanding of disaster risk management issues, preferably in the Pacific;(5%)
Required Skills and Experience
Minimum Masters in development, environmental policy development, climate change and project management or other relevant disciplines in resource management disciplines ( 10 %)
Consultancy Proposal should be sent via email to etenderbox.pacific@undp.org no later than, 31st May 2019 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to procurement.fj@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.
Offerors must send the following documents.
i) Signed CV including names /email contacts of at least 3 professional referees.
ii) Cover letter setting out: A statement of how the applicant meets the qualifications and experience requirements.
iii) Completed template for confirmation of Interest and Submission of Financial Proposal
Consultant must send a financial proposal based on an all-inclusive Daily Fee for this consultancy work. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the daily fee submitted in the proposal.
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the Individual Consultant wish to travel on a higher class he/she should do so using their own resources.
In the event of unforeseeable travel that is not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective UNDP business unit and the Individual Consultant, prior to travel and will be reimbursed.
Fro a detailed Term of Reference Template for confirmation of interest and Submission of Financial Proposal is available under the procurement section of UNDP Pacific Office in Fiji website (www.pacific.undp.org)