Background

UNDP Afghanistan – LOTFA

UNDP supports stabilization, state-building, governance and development priorities in Afghanistan.  In partnership with the Government of the Islamic Republic of Afghanistan (GIROA), other UN agencies, the donor community and other development stakeholders, UNDP works to positively impact the daily lives of Afghan citizens.

UNDP Afghanistan is committed to the highest standards of transparency and accountability, and works in close coordination with the United Nations Assistance Mission in Afghanistan (UNAMA) and the UN system to maximize the impact of its development efforts on the ground.

The Law and Order Trust Fund for Afghanistan (LOTFA) Terms of Reference (TOR) and Strategic Framework were approved by the LOTFA Steering Committee on 25 November 2018. UNDP, as the Trust Fund Manager, will administer and manage the Fund in accordance with its rules, regulations, policies and procedures. Under the revised Trust Fund, new project(s) are being designed and developed in alignment with the national strategies, plans and the Fund’s Strategic Framework. Based on consultations between UNDP, the GIROA and donors, LOTFA assistance was expanded to cover the entire justice chain (police, courts and prisons) and provide support to a broader range of institutions. Accordingly, the following four Thematic Windows have been developed under the revised Trust Fund: 1) Security; 2) Justice; 3) Anti-Corruption and 4) MOIA Payroll. Simultaneously, the LOTFA structure has been revised to bring it more in line with international standards and best practices on Trust Fund management and administration.

The following position will contribute to activities under LOTFA’s Security Window, as part of a revised range of new and proposed police assistance activities.  Under the overall guidance of the Chief of the Rule of Law and Human Security Unit and Project Management Specialist, and the direct supervision of the UNDP Senior Police Advisor, the consultant will be join the LOTFA Police Advisory Team to provide professional and timely technical support to the ROLHS Unit and LOTFA project managers as LOTFA prepares to launch its new Security Window projects.    

Current Status:

Specifically, the consultant will provide support to two of UNDP’s upcoming police support projects: Community Oriented Policing Services (COPS), and Afghanistan Urban Safety and Security (APSS).

Duties and Responsibilities

SCOPE OF WORK AND DELIVERABLES

Objectives of the assignment:

To support the above projects, the consultant will work closely with the MOIA/ANP and other national and international partners, in addition to UNDP colleagues.  More specifically, the consultant will advise on the design of the new LOTFA police support programme, including:

• Advise UNDP on the development of essential infrastructure and skills at Police headquarters and Kabul Police Districts, including on tactics, police operations, training approaches and requirements, management, leadership, and oversight structures;
• Advise on means of improving police relations with civilians, and on building trust with local communities;
• Provide technical advice and expert review to the development of new security window projects (especially AUSS and COPS);
• Lead discussions with international partners, co-funders, and police agencies, and coordinate regularly to ensure complementarity of plans and efforts; 
• Advise and provide critical feedback on baseline assessments and feasibility studies related to the security window, especially as covered by AUSS and COPS, including the development of new infrastructure (Police stations), tactical training, mobile checkpoint tactics, deployment and management, canine training and deployment, investigations, etc;  
• Engage with police counterparts, the Ministry of Interior, and other Afghan partners, including participating in meetings, coordination forums and presenting UNDP strategies, as requested;
• Provide advice to the Police Advisory Team, the ROLHS Unit and the LOTFA Security  Window Technical Working Group as needed, especially on public safety, police tactics, police operations, police investigations, police reform, management, leadership, governance and oversight structures;
• Provide technical inputs, and draft any other documents as required.

Expected Outputs and Deliverables: The consultant will submit monthly progress report and any other documentation as required by the Chief, ROLHS Unit at the end of each month. Monthly progress reports will cover all achievements, issues and recommendations during the applicable month. 

Deliverables covering the period are summarized below:  

Payment Modality: 

Payments shall be made on a monthly basis according to a monthly timesheet (UNDP procurement timesheet format for individual contractors) to be completed by the consultant alongside the submission of a monthly progressive reports of his/her assignments. 

WORKING ARRANGEMENTS

Institutional Arrangements:

The consultant will work under the overall supervision of the TSM PIP Project Manager, Programme Specialist (Security Window) and direct supervision of the Senior Police Advisor. The consultant will also work in close coordination with the broader LOTFA Security Sector Window team, Policy Advisory Team and relevant Project Team(s).

UNDP will provide office space and internet facility, logistical and other support service including transport and security applicable to UNDP international personnel. The consultant, however, is expected to bring his/her own laptop and mobile phone and meet local communications costs (UNDP will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits (if any), etc. shall be covered by UNDP.

Duration of the Work

The performance under the contract shall take place over total contract duration of four and a half months, not exceeding 99 working days (of which 80 days are required to be Kabul-based and 19 days can be home based).

Duty Station

The duty station for the consultant is Kabul, Afghanistan at the UNDP Country Office located inside the UNOCA Complex. The field missions may be conducted only upon obtaining prior approval from the Chief of the ROLHS Unit, TSM PIP Project Manager and Programme Management Specialist. The Consultant will be required to report regularly and be present at UNDP office during the working hours, security conditions permitting. The consultant will follow the working hours and weekends as applicable to UNDP staff. Consultant movement for meetings and consultations shall be coordinated by UNDP office. The consultant is at all times required to observe UNDP security rules and regulations.

Competencies

Core competencies:

• Promotes ethics and integrity and creates organizational precedents;
• Builds support and political acumen;
• Builds staff competence and creates an environment of creativity and innovation;
• Builds and promotes effective teams;                        
• Creates and promotes environment for open communications;
• Leverages conflict in the interest of UNDP and sets standards;
• Shares knowledge across the organization and builds a culture of knowledge sharing and learning.

Required Skills and Experience

Academic Qualifications:

• Master's Degree, preferably in an area related to security sector management or the equivalent, a bachelor’s degree or professional qualification with an additional 15 years of relevant policing experience in senior command positions will be considered.  

Experience:

• At least 15 years of relevant experience in police capacity building, including tactics, operations, and support to police management;
• Experience as a police officer is required; Police management experience is an advantage;
• At least 5 years of experience implementing and administering police reform activities at the national or international level;  
• At least 5 years of advisory experience on police issues at the international level in developing or fragile states;  
• Experience with UN police teams or UN Peacekeeping Missions is an advantage;
• Experience with UN and/or police reform teams in Afghanistan is a distinct advantage, additional experience in other conflict regions is an advantage.
• Extensive senior managerial experience, including experience leading multi-cultural teams.

Language:

• Written and oral English skills a necessary requirement.

PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The consultant shall submit a price proposal as below:

• Daily Fee – The consultant shall propose a daily fee, which should be inclusive of his/her professional fee, local communication cost and insurance (inclusive of medical health and medical evacuation). The number of working days for which the daily fee shall be payable under the contract is maximum 99 working days.
• UNDP will provide accommodation free of charge to the Consultant for the duration of the stay in duty station. The consultant is NOT allowed to stay in a place of their choice outside UNDSS-approved accommodation. UNDP will provide MOSS compliant accommodation in UN security clear Complex’s to the consultants.
• Travel and Visa – All airfare and travel within Afghanistan will be covered by the project. Costs for 2 trips to and from the duty station, including visa on arrival charges, should be included in the consultant’s financial proposal and daily rate.

Payment Schedule - Payments shall be made upon the completion and review of specific deliverables by the Senior Police Advisor and approval by the Programme Specialist (Security Window) and TSM PIP Project Manager.

EVALUATION METHOD AND CRITERIA

Individual Consultants will be evaluated based on the following methodology:

• Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable, and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight 70%

* Financial Criteria weight 30%

Only candidates obtaining a minimum of 70% of the total technical points (49 points) would be considered for the Financial Evaluation.

• Technical Proposal (40 marks)
  • Technical Approach & Methodology (25 marks) – This explains the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach;
  • Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.
• Qualification and Experience (30 marks) [evaluation of CVs for shortlisting]
  • General Qualification (10 marks);
  • Experience relevant to the assignment (20 marks)

Documentation required

Interested individual Consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

• Duly accomplished confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II) as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
• Personal CV or P-11indicating all experience relevant to the assignment.
• Technical Proposal (covering the areas described above)

Incomplete application will not be considered, it will be disqualified automatically.