UNDP Jobs - 85695- Sub-Recipients Assets Management Consultant

Sub-Recipients Assets Management Consultant

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

01-Jul-2019

Application Deadline :

23-Jun-19 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

90 days

Languages Required :

English

Expected Duration of Assignment :

1 July - 15 September 2019

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.

The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan and help countries to achieve the Sustainable Development Goals. BPPS’s staff provides technical advice to Country Offices; advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, South-South and Triangular cooperation initiatives, and engages in UN inter-agency coordination in specific thematic areas.

BPPS supports UNDP’s 2018-2021 Strategic Plan, focusing on 7 outcomes including strengthening institutions to progressively deliver universal access to basic services (outcome 3). The HIV, Health and Development Group (HHD), within BPPS, is helping to contribute towards this outcome.

UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development, as described in the HIV, Health and Development Strategy 2016-2021: Connecting the Dots, leverages UNDP’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies.

As a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multi-sectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding.

UNDP’s Partnership with the Global Fund:

UNDP’s partnership with the Global Fund is a powerful contributor to the 2030 Agenda for Sustainable Development including SDG 3 and UNDP’s Strategic Plan (2018-2021); through this partnership, UNDP plays a key role in supporting countries facing challenging circumstances to deliver on SDG 3 and strengthen institutions to deliver essential basic services (Outcome 3) and a return to sustainable development pathways in post conflict and post-disaster settings (Outcome 6). In strategic terms, in 2016 and 2017 the partnership between UNDP and the Global Fund was marked by increased convergence among implementation support, capacity development/systems strengthening and policy. First, UNDP continued to strengthen its status as a key implementer of Global Fund grants in crisis and early recovery environments. Second, UNDP responded to increasing demand for capacity development from national entities and the Global Fund to strengthen resilient systems for health through a new generation of capacity development plans. And third, as UNDP’s policy and implementation roles increasingly converge and reinforce each other, UNDP is supporting the Global Fund to increase engagement on human rights, key populations and gender aspects of disease responses at strategic, policy and program levels (as priority objectives in the Global Fund Strategy, “Investing to End Epidemics” (2017-2022). As of January 2018, UNDP served as the temporary Principal Recipient (PR) in 18 countries and 3 regional grants. Given the importance of the partnership with the Global Fund, UNDP continues to provide high value-added services both in its PR role, increasingly as a significant technical partner to governments and civil society organizations (CSOs) who implement Global Fund grants and beyond UNDP’s partnership with the Global Fund is overseen by the BBPS/HHD Global Fund/Health Implementation Support Team (GF/HIST) in close coordination with Country Offices, Regional Bureaus, the Legal Office and the Bureau of Management.

The national and international health landscapes are rapidly changing: new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require a new modus operandi to optimize UNDP’s investments into global health. These opportunities go beyond UNDP’s partnership with the Global Fund. In addition, there is a need for UNDP to continue to expand opportunities for partnerships with key stakeholders on health procurement including GAVI, World Bank and UNITAID. UNDP has a broad range of partnerships including with technical partners (e.g., WHO, UNICEF, UNFPA, Stop TB) and emergency and humanitarian partners (e.g., UNHCR, IRC, OCHA).

Objective of the assignment:

The Sub-Recipient (SR) Asset Management Consultant shall play a key role in Global Fund portfolio SR Assets Management review and update of guidelines for use by UNDP Country Offices (COs) where UNDP is the interim Principal Recipient for Global Fund grants. The SR Assets Management Consultant will work in close collaboration with other Global Fund Partnership team staff, Country Offices, and Bureau for Management Services/ Administrative Services.

Duties and Responsibilities

Under the overall supervision of the Finance Specialist based in New York, the SR Asset Management Consultant will be responsible for:

1. Review current guidance and practices on SR Assets Management and identify gaps in the guidance:

Review UNDP policies and procedures on management of assets managed by implementing partners and responsible parties;
Review Global Fund policies on grant assets management requirements;
Review OAI and SR Audit findings and recommendations pertaining to SR Assets Management; and
Visit two Country Offices to review the SR Assets Management practices and document gaps in the current guidance.

2. Update SR Assets Management guidelines and tools for incorporation into the UNDP-Global Fund and Health Implementation Guidance Manual:

Draft an update of the SR Assets Management guidelines and incorporate comments and feedback from Global Fund Partnership team staff, Country Offices, and Bureau for Management Services/ Administrative Services; and
Design and or recommend tools to aide COs and SRs in the effective management of SR Global Fund grant assets.

3. Build capabilities and cascade learning through the development of knowledge products and training:

Develop training modules or presentations to train staff on the new guidelines and tools; and
Conduct training, webinars and related activities towards increasing knowledge and skills of CO staff on SR assets management.

Expected Deliverables:

Report which includes relevant policies, guidelines and practices on SR Assets Management;
Draft SR Assets Management guidelines in a format for update to the UNDP-Global Fund and Health Implementation Guidance Manual;
A set of training modules and tools on SR assets management for roll-out capacity building activities;
Learning sessions and or webinar training to selected CO staff on SR assets management; and
Final SR Assets Management guidelines.

Payments:

Payments shall be processed and paid in tranches upon acceptance by the GFHIST Finance Specialist of the following deliverables submitted by the Consultant:

1st tranche (20%) - Upon submission of report which includes relevant policies, guidelines, practices and identified gaps/weaknesses on SR Assets Management;

2nd tranche (25%) - Upon submission of the draft SR Assets Management guidelines;

3rd tranche (35%) - Upon submission of the training modules and tools on SR Assets Management and completion of the learning sessions and or webinar training to selected CO staff on SR assets management; and

4th tranche (20%) - Upon submission of the final SR Assets Management guidelines.

Travel:

Travel to two selected country offices (Zimbabwe and South Sudan) which are managing Global Fund grants.

Payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and the Individual Consultant, prior to travel and will be covered and paid for by UNDP. The fare will always be “most direct, most economical” and any difference in price with the preferred route will be paid for by the expert.

Evaluation:

Applicants will be screened against qualifications and competencies specified below through a desk review or an interview process. Applicants will be evaluated based on: Cumulative analysis method that combines the results of technical and financial evaluation results

Technical Evaluation Criteria (maximum 70 points):

A minimum of 7 years progressive relevant professional experience in assets management – 20 points
Sound knowledge of Global Fund polices and processes and experience working on Global Fund programmes - 10 points
Work experience in developing countries - 10 points
Strong familiarity with the UN or UNDP procurement and supply management practices, rules and procedures - 15 points
Solid experience in the management of people and systems in high-pressure environments -10 points
Experience in the usage of computers and office software packages and web-based management systems - 5

Financial Evaluation Criteria (maximum 30 points):

p = y (µ/z), where

p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated

Timeframe: The consultant’s 90-day assignment will be UNDP New York based and conducted over the period 1 July to 15 September 2019.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards.
Promotes the vision, mission, and strategic goals of UNDP.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Strong analytical, negotiation and communication skills,
Ability to produce high quality practical assets management guidance, reports and knowledge products.

Project and Resource Management:

Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
Ability to focus on impact and results for the client, promoting and demonstrating an ethic of client service.
Strong organizational skills.
Ability to work independently, produce high quality outputs.
Sound judgment, strategic thinking and the ability to manage competing priorities.

Partnership building and team work:

Demonstrated well developed people management skills.
Strong ability to manage teams; creating an enabling environment, mentoring and developing staff.
Excellent negotiating and networking skills.
Demonstrated flexibility to excel in a multi-cultural environment.
Provides constructive coaching and feedback.

Communications and Advocacy:

Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
Strong presentation skills in meetings with the ability to adapt for different audiences.
Strong analytical, research and writing skills with demonstrated ability to think strategically.
Strong capacity to communicate clearly and quickly.
Strong inter-personal, negotiation and liaison skills.

Required Skills and Experience

Education:

Bachelor’s degree or equivalent in Finance, Management, Business or Public Administration or related field.

Experience:

A minimum of 7 years progressive relevant professional experience in assets management.
Sound knowledge of Global Fund polices and processes and experience working on Global Fund programmes, an asset.
Work experience in developing countries highly desirable.
Strong familiarity with the UN or UNDP experience in assets management, rules and procedures, desirable.
Experience in the usage of computers and office software packages and web-based management systems.

Language:

Excellent oral and written English.
A second UN language is desirable.

Other Requirements:

Willingness to travel to UNDP Country Offices.

Guidelines for Applications:

Interested applicants are advised to carefully review this advertisement and ensure that they meet the requirements and qualifications described.

Qualified candidates are requested to apply online via this website. The application should contain:

Cover letter explaining why you are the most suitable candidate for the advertised position.
Signed and Updated Personal History Form (P11). Personal CV or P11, indicating all past experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references
The template can be downloaded from this link: http://sas.undp.org/documents/p11_personal_history_form.doc).
Letter to UNDP Confirming Interest and Availability indicating financial proposal.

Please note that our system only takes one attachment. Therefore, kindly scan all your documents into a single PDF file to upload.

• Security: Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org

Air fares will always be “most direct, most economical” and any difference in price with the preferred route will be paid for by the expert.

*Please note that the financial proposal is all-inclusive and shall take into account various expenses incurred by the consultant/contractor during the contract period (e.g. rent of dwelling, fee, health insurance, vaccination, visa costs and any other relevant expenses related to the performance of services...). All envisaged costs (except of the unforeseen travel costs for missions, if any) must be included in the financial proposal. Travel costs for missions, will be paid separately according to UNDP rules and regulations.

Security: Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org

Incomplete applications will not be considered. Please make sure you have provided all requested materials.

ANNEX 1- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS is provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf