Engineer for Oversight and Quality Control of Structural Measures


Location : Home based consultancy with eight missions to Georgia, GEORGIA
Application Deadline :25-Jun-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Expected Duration of Assignment :up to 100 consultancy days during two year period, including 8 missions (up to 45 days) to Georgia

Background

In April 2018, GCF board secretariat approved a 7-year (August 2018- July 2025) project for Georgia entitled: “Scaling-up Multi-Hazard Early Warning System and the Use of Climate Information in Georgia” (hereafter GCF project). The project will be implemented under National Implementation Modality (NIM) with the Ministry of Environmental Protection and Agriculture (MoEPA) playing an executing entity’s/implementing partner’s role for it.

An overall objective of the project is to reduce exposure of Georgia’s communities, livelihoods and infrastructure to climate-induced natural hazards through a well-functioning nation-wide multi-hazard early warning system and risk-informed local action. The project will catalyse a paradigm shift in the national climate risk management, climate-proofed disaster risk reduction and early warning approaches. The project innovation and transformative change will also include (a) participatory “Last Mile” communication solutions tailored to the needs of local communities, including CBEWSs; (b) increasing implementation capacities for carrying out cost-effective risk reduction and community resilience measures through such innovative approaches as watershed/floodplain restoration, agroforestry, etc., and combination of structural and non-structural protection measures aimed at reducing exposure and increasing effectiveness of the early warning; (c) combining best available science and local knowledge for vulnerability assessment, hazard and risk mapping, disaster modelling and forecasting etc.

Under the activity 3.3, the project aims at the implementation of priority risk reduction interventions that would significantly reduce the risks against which the Multi-Hazard Early Warning Systems (MHEWS) will operate. For achieving this goal, the project will implement 13 site-specific prioritized risk reduction interventions (structural measures) for areas where risk from climate- induced natural hazards is the highest. Part of these measures will be financed by Ministry of Regional Development and Infrastructure (MRDI) as part of the co-financing agreement and others will be funded by UNDP through GCF project.

Based on the outcomes of the preliminary cost-benefit analysis, the preliminary technical design and costing of the short-listed structural measures were prepared for mentioned 13 sites (8 in Western Georgia and 5 in Eastern Georgia) through another series of field inspections, consultations with the local and national stakeholders, and technical expert/engineer review. 

At project proposal stage, structural measures were designed to a reasonable level of detail based on existing data.  Following types of risk reduction measures might be implemented on the sites:

  • Construction of embankments (using boulders or gabions)
  • River bank protection (wire mesh lining)
  • Concrete regulation wall
  • Climate proofing water regulation facility
  • Sediment extraction, removal of debris and vegetation
  • Channel widening

For this purpose, the project seeks an Engineer to provide technical support and advice to UNDP and MRDI to design and implement the structural measures as well as to provide general oversight and quality control.


Duties and Responsibilities

  • Develop guidance documents for the technical feasibility studies and design methods for flood, landslide and other Risk Management structures at a national level;
  • Provide detailed guidance in preparation of the designs for structural measures and their implementation at selected 13 sites;
  • Review and validate the 13 preliminarily prioritized structural measures (indicated Project Feasibility Study) in terms of suitability and buildability; Assess the prioritized/preferred measures, including detailed consideration of the technical and engineering feasibility of the preferred options. Undertake site visits to all 13 locations, review of all technical documentation and relevant consultations to inform the review and validation and provide necessary recommendations;
  • Conduct stakeholder consultations at national as well as local level to reflect local community knowledge and experience during the structural measures detailed design process;
  • Oversee the overall preparation of detailed design. The approach for detailed design will be as follows:
    • Field Surveys:
      • Inspection of works location and stakeholder consultation
      • Topographic Survey
      • Ground Investigation
    • Preparation of detailed design
    • Development of procurement strategy and plan
    • Preparation of tender documents
    • Contract supervision
  • Provide support and validate the designs prepared by MRDI;
  • Engage with MRDI and external companies/consultants preparing the designs of structural measures as part of the MRDI co-financing;
  • Supervise and provide guidance to the national company in preparation of the designs for three GCF-financed sites;
  • Oversee the Preparation of final detailed design documents of structural measures to be prepared by national companies – i.e. including technical description, engineering drawings incorporating all ancillary features, appropriate scour protection measures, and O&M design features. 
  • Oversee the Preparation of Tender Documents including preparation of tender packs prepared using Standard Bidding Documents approved by the UNDP, standard technical specification, detailed technical specification, Bills of quantities; specification of implementation period, minimum technical capacity of the bidding construction company, required machinery
  • Provide support to UNDP and develop the terms of reference for the design of three sites (Lagodekhiskhevi, Gautskinari and Achkva) to be financed by the project;
  • Support UNDP in the selection of the national company (procurement process) for preparation of the designs for three sites including technical evaluation of contractor tenders;
  • Undertake site visits – spot checks (for all 13 sites) during the implementation of structural measures to monitor compliance with the prepared designs; Undertake final inspection of each structure and prepare;
  • Work with the Project Management Unit (PMU) to ensure reporting, monitoring and evaluation; providing a well-documented, evidence-based compliance reports to be incorporated into the project annual reports.

The Engineer will report to the Project Coordinator as well as Team Leader in community-based processes and structural measures and work closely with PMU staff, other stakeholders, and implementing partners.

Deliverables:

  1. Technical guidance documents for the design of structural measures for the management for flood, landslide and other Risk Management structures at a national level;
  2. Review report of prioritized measures and select preferred option(s) from the point of view of suitability and buildability;
  3. Report on consultations with stakeholders (national and local);
  4. Structural measures technical and engineering feasibility report;
  5. Review report on detailed design documents;
  6. Technical tender evaluation reports;
  7. Completed time sheets after every mission during the design process;
  8. Completed time sheets on the support provided during the design of the structural measures at 13 sites;
  9. Progress reports after every mission during the implementation structural measures to monitor the compliance with the prepared design.

Payment modality:

The payments will be processed upon submission of deliverables and acceptance by UNDP Project Team Leader, as follows:

  • Deliverables 1, 2 and 3: 30% of the consultancy fee
  • Deliverable 4: 10% of the consultancy fee
  • Deliverables 5 and 6: 20% of the consultancy fee
  • Deliverables 7, 8 and 9: 40% of the consultancy fee, processed on monthly basis supported by the timesheets.


Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional Competencies:

  • Ability to work as a part of a team, sharing information and coordinating efforts within the team;
  • Ability to work under tight deadlines;
  • Very good inter-personal skills and demonstrated ability to engage and work with local communities;
  • Strong analytical skills;
  • Exceptional ability in communication and networking, negotiations and mediation.


Required Skills and Experience

Education:

  • University   degree (Master's   degree   or   equivalent) in Structural Engineering Environmental   Science, Natural Resources Management or relevant scientific discipline is required (minimum qualification requirement: 5 points)

Experience:

  • A minimum of 15 years of working experience in structural engineering (minimum qualification requirement: 15 years - 10 points, more than 15 years - additional 4 points);
  • At least 8 projects implemented on river bank protection structural measures (minimum qualification requirement: 8 projects - 6 points, more than 8 projects - additional 4 points);
  • Experience of working with governments on environment and social safeguard, and climate change (minimum qualification requirement: 7 points)
  • Experience in conducting / facilitating trainings on social and environmental safeguards is preferable (4 points); 
  • Working experience in an international organization;
  • Previous working experience in Georgia will be an asset.

Language Requirements:

  • Proficiency in written and verbal English is a must.

Evaluation:

Individual consultants will be evaluated based on the Cumulative analysis, against combination of technical and financial criteria. Technical evaluation stage encompasses desk review and interview of applications. Experts not meeting any of minimum technical qualification requirements will be automatically excluded from the list of candidates for further technical evaluation. Maximum obtainable score is 100, out of which the total score for technical criteria equals to 70 points (70%) and for financial criteria 30 (30%). Technical criteria consist of desk review (40 points) and interview (30 points). Offerors who pass 70% of maximum obtainable scores of as a result of the desk review (i.e. 40 x 70% = 28 points) will be invited for the interview. Those offerors who pass 70% of maximum obtainable scores for interviews (i.e. 30x 70% = 21 points) will be considered as short-listed offerors and requested to submit financial proposals.

Financial Proposal:

The financial proposal shall specify a total lump sum. Payments are based upon delivery of the services specified in the TOR.  All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In order, to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount. 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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