Gender Specialist under the Project Preparatory Grant: Small Grant Programme Operational Phase 7 (For Filipino Consultant Only)

Location : Manila, PHILIPPINES
Application Deadline :26-Jun-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :Ten (10) months [46 working days]
Expected Duration of Assignment :July 2019 - May 2020


The GEF Small Grants Program has been a fundamental part of the GEF’s support to the production of global environmental benefits and the implementation of the UNFCCC, UNCBD, UNCCD and other multilateral environmental agreements in Philippines since 1992 when the Philippines SGP Country Program was first established. UNDP/GEF recently secured PPG financing for the Seventh Operational Phase of the GEF Small Grants Programme in Philippines. The project aims to enable community organizations in Philippines to take collective action for adaptive landscape management for socio-ecological resilience - through design, implementation and evaluation of grant projects for global environmental benefits and sustainable development. The project will be financed by the GEF Trust Fund.


This Initiation Plan (IP) project will provide support towards preparation of the project described in the recently approved PIF for the Seventh Operational Phase of the GEF SGP in Philippines. The IP is financed through a Project Preparation Grant which will cover the costs of preparation activities: stakeholder consultations, baseline assessments, and development of a project log frame with defined baseline and indicators, a detailed work plan, and the definition of the management arrangements for the FSP. Consultations and these other activities will be supported by desk review of support documentation, as appropriate.  The final output of the initiation plan will be a UNDP-GEF project document and GEF CEO Endorsement Request ready for submission to UNDP and GEF.  The documents will be compliant with the specific requirements of the GEF and conform to UNDP Operational Policies and Guidelines.


The preparatory phase for the detailed design of this initiative will take place between 10 June 2019 until 20 April 2020, following a detailed Project Preparation Grant (PPG) Initiation Plan (IP), attached as Annex I. During this time, various activities will be undertaken to finalise the design of project documents that will govern the activities of the proposed GEF financed project. These due-diligence related activities will build on those undertaken during the development of the concept (Project Identification Form- PIF, attached here as Annex II). A Project Document and a GEF CEO Endorsement Request will be produced in accordance with the various requirements of UNDP and GEF, based on the above information. Comprehensive stakeholder discussions and input will be relied on throughout the design phase.


In the context of the above, UNDP is seeking the services of an experienced local individual to work on a series of activities required for the preparation of the project document to the standard required by UNDP-GEF. Particularly, the local individual will focus on gender analysis, a core component of the SGP 7.

Duties and Responsibilities

Scope of Work

Under the direct supervision of the Project Development Specialist, the Gender Specialist will make the analysis of differentiated impacts of access, use, control of natural resources, or lack thereof, on men, women and youth and the implications for the environment and livelihoods of the local groups and communities in the project area using a Gender Analysis Template and Guide to Conducting a Participatory Gender Analysis for projects supported by UNDP with GEF financing. The assessment will guide the project team to mainstream gender equality and women’s and youth empowerment into project implementation, taking into account the differences, needs, roles and responsibilities of men, women and youth.


The gender assessment will at a minimum utilise the UNDP GEF Guide to Gender Mainstreaming in UNDP Supported GEF Financed Projects for conducting gender analysis and will seek to provide guidance for the project to be gender responsive or gender transformative using the following gender results effectiveness scale as outlined in the UNDP evaluation of gender mainstreaming in UNDP:

  • Gender negative: result have a negative outcome that aggravate or reinforce gender inequalities and norms.
  • Gender blind: results pay no attention to gender and fail to acknowledge the different needs of men, women, girls and boys, or marginalized populations.
  • Gender targeted: results focus on the number or equity (50/50) of women, men or marginalized populations that targeted.
  • Gender responsive: results address differential needs of men or women and equitable distribution of benefits, resources, status and rights but did not address root causes of inequalities in their lives.
  • Gender transformative: results contribute to changes in norms, cultural values, power structures and the roots of gender inequalities and discriminations.  The aim is to redefine systems and institutions where inequalities are created and maintained.


Guidance should facilitate the mainstreaming of gender equality considerations into the Project Strategy and Result Framework through a process of assessing the implication for women and men of any planned action, in all areas and at all levels. The project strategy should ensure that women’s, men’s, youth and other marginalised groups’ concerns and experiences are an integral dimension of the design, implementation, monitoring and evaluation of projects so that all stakeholders benefit equally from the project interventions.


Expected Outputs and Deliverables

Deliverables/ Outputs

Estimated Duration to Complete

Target Due Dates


Upon submission and acceptance of the draft Inception Report and detailed Workplan

8 days

July 2019

Upon submission and acceptance of the first draft of UNDP ProDoc, including:

1.      A gender analysis report outlining the key findings for use in formulating the gender strategy for the project and an Action Plan (outlining the process to be followed) for incorporation of gender aspects in the project;

      A list of suggested sex-disaggregated indicators and mid-term and end-of-project targets to be included in the project results framework (also indicating the share of men and women direct beneficiaries.

15 days

October 2019

Upon submission and acceptance of Upon submission and acceptance of the second draft of UNDP ProDoc with all required sections and Annexes and first draft EO Endorsement Request, including:

     Gender Action Plan with corresponding budget 

10 days

December 2020

Upon submission and acceptance of the final draft UNDP ProDoc with all required sections and Annexes and final draft EO Endorsement Request (addressing the comments of UNDP CO and global)

13 days




Institutional Arrangement

With oversight from the UNDP/GEF Upgraded Country Program Global Coordinator/Technical Advisor and ISD Programme Manager, the Project Development Specialist, shall directly supervise the Gender Specialist. At different points during the contract, the Gender Specialist is expected to liaise/interact/collaborate/meet with the project stakeholders, both at the national and local levels.  The UNDP CO, with assistance from SGP PMU, shall provide administrative and logistical assistance to the Consultant in order for her/him to accomplish enumerated outputs.

The Gender Specialist is expected to work and closely coordinate with the Project Development Specialist and other national consultants (National Consultant on NRM and Stakeholder Engagement and Agricultural Livelihoods Specialist) in the conduct of key project preparation activities and to deliver the necessary inputs and data for the drafting and finalization of the required UNDP Project Document including its mandatory annexes and the GEF CEO Endorsement.


Duration of the Work

The expected duration of work is estimated to be 46 working days spread over 10 months.


Duty Station

The Gender Specialist is not expected to report daily to UNDP office but can be provided a space should s/he need a work area.


Price Proposal and Schedule of Payments

Consultant must send a financial proposal based on lump sum amount.

The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs, living allowance (if any work is to be done outside the IC´s duty station) and any other applicable cost to be incurred by the IC in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:

  • Deliverable 1 - Upon submission and acceptance of the draft Inception Report and detailed Workplan: 20 % of total contract amount
  • Deliverable 2 - Upon submission and acceptance of the first draft of UNDP ProDoc: 30 % of total contract amount
  • Deliverable 3 - Upon submission and acceptance of Upon submission and acceptance of the second draft of UNDP ProDoc with all required sections and Annexes and first draft EO Endorsement Request: 20 % of total contract amount
  • Deliverable 4: Upon submission and acceptance of the final draft UNDP ProDoc with all required sections and Annexes and final darft EO Endorsement Request (addressing the comments of UNDP CO and global): 30 % of total contract amount


In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the UNDP and the Individual Consultant, prior to travel and will be reimbursed.


  • Strong analytical, reporting and writing abilities skills;
  • Openness to change and ability to receive/integrate feedback;
  • Ability to plan, organize, implement and report on work;
  • Ability to work under pressure and tight deadlines;
  • Outstanding communication, project management and organizational skills;
  • Excellent presentation and facilitation skills.
  • Demonstrates integrity and ethical standards;

Required Skills and Experience

Qualifications of the Successful Individual Contractor

Educational Qualifications

  • Bachelor’s degree in Women Studies/Community Development/Sociology/Gender and Development and other relevant courses


  • Excellent knowledge and minimum seven (7) years of demonstrable experience in gender analysis and development;
  • Previous experience working with international organizations;

Language requirements

  • Good command of English is a requirement.


Evaluation Method and Criteria

Offers will be evaluated based on combined scoring method – where the Technical Proposal will be evaluated based on qualifications in the CV. The Technical evaluation is weighted a max. of 70%.

The Financial Proposal that will be evaluated through submission of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC including Financial Proposal Template and combined with the price offer will be weighted a max of 30%;

For the evaluation of the Technical Proposal, the selection of the successful consultant must be based in the following qualifications (with the appropriate obtainable points):


Technical Criteria for Evaluation

  • Criteria 1 Relevance of Education – Max 25 points
  • Criteria 2 Relevant experience in gender analysis and development in the Philippines– Max 55 points
  • Criteria 3 Previous working experience in international organizations – Max 10 points
  • Criteria 4 Fluency in English language – Max 10 points

Applicants who will only receive a minimum score of 70 points and above from the assessment of the CV will be qualified for the assessment of the Financial Proposal.


Recommended Presentation of Offer and Documentation

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

  • Letter of Confirmation of Interest and Availability using the template provided in Annex II.
  • Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
  • Technical Proposal, including a brief description of why the individual considers him/herself as the most suitable for the assignment;
  • Financial proposal, as per template provided in Annex II. Note: National consultants must quote prices in Philippine Peso.

You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link:


In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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