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International Consultant ( Accountability Specialist) Ministry of Interior Affairs of Afghanistan – UNDP-LOTFA TSM project.
|Location :||Kabul, AFGHANISTAN|
|Application Deadline :||01-Jul-19 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Duration of Initial Contract :||5 Months (110 Working days)|
UNDP has administered the Law and Order Trust Fund for Afghanistan (LOTFA) and supported the payment of salaries of Afghan National Police (ANP) personnel, the institutional development of the Ministry of Interior Affairs (MOIA) and police professionalization of the ANP since 2002. Based on consultations conducted in 2017, a growing view emerged that the scope of LOTFA should be expanded to include the entire justice chain (police, courts and corrections) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Accordingly, the LOTFA Steering Committee approved a new Trust Fund Terms of Reference (TOR) with four Thematic Windows: 1) Security; 2) Justice; 3) Anti-Corruption and 4) MOIA Payroll.
Under the new Trust Fund, new projects will be designed and developed in alignment with the national strategies, plans and policies and with the Fund’s Strategic Framework. One of these is the Transitional Support to MOIA Project Initiation Plan (TSM PIP), which will be developed as a project at a later stage and subsequently placed under the new Trust Fund. The current TSM PIP will conclude existing project deliverables associated with Ministry of Interior Affairs (MOIA) requested areas of support. Secondly, this PIP enables to conduct baseline assessments for developing demand-driven and evidence-based projects in support of MOIA reform as per its Strategic Plan. And Thirdly, the TSM PIP provides a vehicle for planning and implementation for rapid initiatives as agreed with MOIA and its development partners.
Background on Internal Audit in the Office of the Inspector General
The Office of Inspector General of the Ministry of Interior Affairs is responsible for internal audit/control functions, including inspectorate of administrative and financial procedures across all of the administrative and support functions of the MOIA, including budget and finance, procurement, logistics, facilities, personnel, ICT and similar directorates and departments.
In order to facilitate the performance of internal audit engagements and professional practices and processes framework to be in line with the International Internal Audit (IIA) standards, a comprehensive internal audit manual has been drafted and shared with the OIG for review and consideration. The draft manual describes the desired state of OIG’s internal audit, and an initial assessment of the OIG’s internal audit function was also carried out with the findings pointing to the need to review the structure, functions, mandate, services to be provided, required competencies, roles and responsibilities, as well as the audit process, tools and techniques in order for the OIG to carry out fully the internal audit engagements. In addition, a number of training workshops was also organized for all audit staff, covering such topics as Internal Audit Standards, Audit Planning, Strategic and Risk-based Audit planning, Internal Audit Observation and Report Writing, Audit Tools and Techniques, Procurement, Fuel, Warehouse, and Payroll Internal Audit Checklist Audit.
Further, an assessment of the Professional Capacity of the OIG-MOIA using the Internal Audit Capability Model (IA-CM) has been conducted, the assessment was aimed at evaluating the operations of the Internal Audit department against the benchmarks set by the Institute of the Internal Auditors (IIA) for similar audit functions. The IA-CM gives the benchmarks for the development of an internal audit function from Level 1 (initial) to Level 5 (Optimized).
A detailed roadmap, as a result of the recently completed assessment, was developed with the aim of Professional Capacity Building and guiding the OIG to improve its operations and activities across all elements of the IA-CM. The roadmap provides a series of activities and initiatives that OIG needs to implement in order to strengthen its operations and enable the directorate to improve from current level to the required level of the IA-CM.
The next phase of work, and the subject of this assignment, is to re-assess the OIG using the IA-CM and identify the status of the level of the OIG after implementation of the activities in the roadmap, and to identify fundamentals needed for effective internal auditing and develop a second roadmap to guide the MOIA to develop effective internal auditing to meet the organisation’s needs, nature, complexity, and associated risks of its operations. In parallel, the consultancy will also provide support to training and skills development in order to ensure that individual and organizational capacities are put in place to execute MOIA audit/control functions at both national and sub-national levels. The capacity building activities will be designed to cover audit planning, conducting audit and consulting engagements, supervision, workpaper documentation, and communicating results. Moreover, the TSM PIP is working to support MIS and electronic management of the OIG’s audit system. Therefore, the consultant will work in partnership with the TSM PIP’s implementing partner to support the design of an appropriate management information system that can increase efficiency and effective decision making.
The desired result stated in the Annual Work Plan of the TSM PIP with relevance to these Terms of Reference is as follows: OIG standards and procedures for internal control and accountability mechanisms in administration and finance are reviewed, revised as needed and put into practice, with capacities of personnel developed to implement the standards and procedures.
Duties and Responsibilities
SCOPE OF WORK AND DELIVERABLES
Objective of the Assignment:
The objective of this consultancy is multifold: (i) to apply the Internal Audit Capability Mode (IA-CM) and carry out an in-depth assessment and establish baselines and requirements of the capabilities and performance of the Internal Audit (IA) activity at the MOIA; (ii) develop and support the implementation of the roadmap for building capability that sets out the steps that the MOIA can follow to establish and strengthen its IA activity; (iii) support training and skills development covering audit planning, conducting audit and consulting engagements, supervision, workpaper documentation, and communicating results; and (iv) provide technical assistance and advice to the Inspector General on his general roles and responsibilities concerning internal audit/control strategy and daily operations.
The specific scope is as follows:
Expected Outputs and Deliverables; Estimated duration to complete and Payment percentage:
First Deliverable: 22 Working Days;
A Progress Report on:
Second Deliverable: 22 Working Days;
A Progress Report on:
Third Deliverable: 22 Working Days;
A Progress Report on:
Fourth Deliverable: 22 Working Days;
A Progress Report on:
Fifth Deliverable: 22 Working Days;
A Progress Report on:
Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above and including a timesheet according to UNDP procurement formats for individual contractors. The draft of reports will be reviewed by the Accountability Officer and approved by the TSM PIP Project Manager. The payments will be paid upon the full completion and acceptance of contractual obligations, as accepted by the TSM PIP Project Manager.
Development and Operational Effectiveness:
Management and Leadership:
Required Skills and Experience
Years of experience:
PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
The contractor shall submit a price proposal as below:
Payment schedule - Payments shall be done upon verification of completion of specific deliverables, upon approval by the TSM PIP Project Manager.
EVALUATION METHOD AND CRITERIA
Individual consultants will be evaluated based on the following methodology:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Written Test (40 marks):
Technical Proposal (20 marks)
Qualification and Experience (10 marks) [evaluation of CVs for shortlisting]
Documents to be included when submitting proposals:
Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.